HomeMy WebLinkAboutPaperless Packet for BPW 9.1.21Board of Public Works and Safety Meeting
Agenda
Wednesday, September 1, 2021 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 4, 2021, Regular Meeting
b. Minutes from the August 18, 2021, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Bid Award for Water Meter Expansion Connector; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS
a. Resolution BPW 09-01-21-02; Estates at Towne Meadow/Reduction; Erosion Control;
Platinum Properties
b. Resolution BPW 09-01-21-03; Village of West Clay; Builder’s Sidewalk, Various
Locations; Pulte Homes
c. Request for Bond Reduction; Estates at Towne Meadow; Ed Fleming, Platinum
Properties
4. CONTRACTS
a. Resolution BPW 09-01-21-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Enterprise
Solutions Consulting, LLC; Oracle CCS Implementation Statement of Work; John
Duffy, Director of the Department of Utilities
b. Request for Purchase of Goods and Services; The Signature Group; ($12,000.00);
Event Planning Services; Additional Services Amendment; Nancy Heck, Director of the
Department of Community Relations
c. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.;
($1,595.00); Auman Neighborhood Drainage Improvements; CO #2; Jeremy Kashman,
City Engineer
d. Request for Purchase of Goods and Services; Nathan Chavez; ($15,200.00); Sign
Administrator Services; Mike Hollibaugh, Director of the Department of Community
Services
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use/Close City Streets; Cool Creek North HOA Street Party; September
18th, 2021; 5:00 PM – 10:00 PM; Kevin Sasena
b. Request to Use City Property; Parking Lot NE Corner of Range Line and Main
Street; Electric Vehicle Ride and Drive; September 11th, 2021; 2:00 PM – 8:00 PM;
Kevin Whited, City of Carmel
c. Request to Use East Paver Patio of the Palladium; Hotel Carmichael Wedding;
September 11th, 2021; 1:00 PM – 6:00 PM; Kathy Ray, Hotel Carmichael
d. Request to Use East Paver Patio of the Palladium; Hotel Carmichael Wedding;
October 23rd, 2021; 1:00 PM – 5:00 PM; Kathy Ray, Hotel Carmichael
e. Request to Use City Streets/EMS/Traffic Control/Barricades; Indy Wholesale Direct
5k Event for Veterans; November 14th, 2021; 8:00 AM – 12:00 PM; Luke Wolfla, Indy
Wholesale Direct
f. Request to Use Civic Square Gazebo; Bridal Shower Afternoon Tea; May 21st, 2022,
11:00 AM – 7:00 PM; Ashten Spilker
g. Request to Use Midtown Plaza; Strawberry Festival; June 11th, 2022; 9:00 AM – 6:00
PM; Kevin Price, St. Christopher’s Episcopal Church
h. Request to Use Civic Square Gazebo; Timmy Global Health Fundraising Event;
October 16th, 2021; 12:30 PM – 5:30 PM; Lisa Goolsby, Timmy Global Health
i. Request to Use Civic Square Gazebo/Japanese Garden; Wedding Ceremony; October
2nd, 2021; 3:30 PM – 4:30 PM; Kevin Vogel
j. Request to Use Midtown Plaza; Carmel High School Reunion; September 10th, 2021;
4:00 PM – 10:00 PM; Jeff Watkins
k. Request to Use Civic Square Gazebo; Prayer Event on the Eucharist, Catholic
Education; October 30th, 2021; 12:00 PM – 4:00 PM; Vicki Yamasaki, Corpus Christi
for Unity and Peace
l. Request to Use/Close City Streets/Civic Square Fountain/Civic Square
Gazebo/EMS/Traffic Control/ Security/Barricades; 5k Run/Walk for Traumatic
Brain Injury Patients Treatment and Care; October 2nd, 2021; 4:30 AM – 1:00 PM;
Lee O’Connor, RaceMaker Productions
m. Request to Use City Streets/Barricades; Brookshire North Lawn Mower Race/Social
Event; October 2nd, 2021; 8:00 AM – 10:00 PM; Bryan Patrick Ferry, Brookshire North
HOA
6. OTHER
a. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Pavement
Cut; 10385 Hamilton Crossing; TPI
b. Request for Curb Cut/Curb Cut Vacation; 601 E. 116th Street, TriCo Lift Station;
Ryan Hartman, TriCo
c. Request for Storm Water Technical Standards Waiver; 1455B Hazel Dell Parkway;
Ashton Fritz
d. Request for Storm Water Technical Standards Waiver; Range Line and Smoky Row;
Brian Catt, Duke Energy
e. Request for Storm Water Technical Standards Waiver; Napleton Auto Temporary
Staging Lot; Stefanie Day, Napleton
f. Request for Grant of Perpetual Storm Water Quality Management; 4511 W. 99th
Street; JADAM Property Group
g. Request for Dedication and Deed of Public Right of Way; Drive Lane Across Parcel 10
as Public Right of Way; Henry Mestetsky, Director of the Carmel Redevelopment
Commission
h. Request for Secondary Plat; Winward at The Legacy Townhomes; Lennar
7. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, August 4, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
7
MEETING CALLED TO ORDER8
9
Mayor Brainard called the meeting to order at 10:08 AM 10
11
12
MEMBERS PRESENT13
14
Mayor James Brainard, Board Member Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 15
16
17
MINUTES18
19
Minutes from the July 21, 2021, Regular Meeting were approved 2-0. 20
21
22
BID/QUOTE OPENINGS AND AWARDS23
24
Bid Opening for 2021 Path Preservation; there were no bids submitted. 25
26
27
CONTRACTS28
29
Request for Purchase of Goods and Services; SJCA P.C.; ($5,250.00); 19-02 -Replacement and Rehabilitation of 30
Multiple Bridges in Brookshire Golf Club; Additional Services Amendment; Mayor Brainard moved to approve. 31
Board Member Burke seconded. Request approved 2-0. 32
33
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($504,815.00); 20-ENG-03 – 3rd 34
Ave Reconstruction from City Center to Elm Street, Design and ROW; Additional Services Amendment; Mayor 35
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 36
37
Request for Lease with Maintenance Agreement; Toshiba Business Solutions; ($105.48 per month); Copier; 38
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 39
40
Request for Purchase of Goods and Services; Truck Country of Indiana, Inc.; ($340,622.00); Dump Trucks; 41
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 42
43
Resolution BPW 08-04-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 44
Acknowledging Agreement Between City and Vendor; Old Growth Again Restoration Forestry, Ind. d/b/a Forever 45
Redwood; ($351,690.00); Pavilion at Carter Green; Mayor Brainard moved to approve. Board Member Burke 46
seconded. Request approved 2-0. 47
48
REQUEST TO USE CITY STREETS/PROPERTY49
50
Request to Use Civic Square Gazebo/Civic Square Fountain; Shabbat in the Park; August 6th, 2021; 4:00 PM – 51
8:00 PM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 52
53
Request to Use/Close City Streets; Grand Opening Party; August 19th, 2021; 4:00 PM – 11:00 PM; Mayor 54
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 55
56
Request to Use/Close City Streets; Carmel Farmers Market 9/11 Ceremony; September 11th, 2021; 6:00 AM – 57
11:30 AM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 58
59
Request to Use Carter Green/Adjacent Drives and Sidewalks/James Building and Veterans Parking Garages and 60
Restrooms/East Plaza of The Palladium/Parking Spaces on the East Side of SW 3rd Ave; Carmel Farmers Market; 61
May 7th – September 24th, 2022; 6:00 AM – 1:30 PM; Mayor Brainard moved to approve. Board Member Burke 62
seconded. Request approved 2-0. 63
64
Request to Use Carter Green; Dance Recital, Food Truck; August 7th, 2021; 1:00 PM – 6:00 PM; Mayor 65
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 66
67
Request to Use Civic Square Gazebo; Preschool Dance Party; September 13th, 2021; 9:30 AM – 10:45 AM; 68
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 69
70
Request to Acknowledge Mayor’s Approval to Use Parking Spaces; Celebration for Equity in Education; July 71
31st, 2021; 2:00 PM – 10:00 PM; Mayor Brainard moved to approve. Board Member Burke seconded. Request 72
approved 2-0. 73
74
Request to Use/Close City Streets; Ridge Road Fall Festival; September 11th, 2021; 3:00 PM – 12:00 AM; Mayor 75
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 76
77
Request to Acknowledge Mayor’s Approval to Use Civic Square Gazebo; Carmel Police National Night Out – 78
Amended Request; August 3rd, 2021; 5:00 PM – 8:00 PM; Mayor Brainard moved to approve. Board Member 79
Burke seconded. Request approved 2-0. 80
81
Request to Use City Center Green/Barricades/No Parking; Oktoberfest; October 1st, 2021; 10:00 AM – 12:00 82
AM; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. 83
84
Request to Use Civic Square Gazebo; M3 Theatre Fall Fundraiser Rehearsal and Performance; October 8th, 85
2021; 7:00 PM – 9:00 PM; October 9th, 2021; 9:00 AM – 9:00 PM; Mayor Brainard moved to approve. Board 86
Member Burke seconded. Request approved 2-0. 87
88
89
OTHER90
91
Request for Consent to Encroach; 254 Veterans Way; Board Member Burke moved to approve. Mayor Brainard 92
Burke seconded. Request approved 2-0. 93
94
Request for Consent to Encroach; 5147 Puffin Place; Board Member Burke moved to approve. Mayor Brainard 95
Burke seconded. Request approved 2-0. 96
97
Request for Waiver of BPW Resolution No. 04-28-17-01; 116th and Rolling Springs; Board Member Burke moved 98
to approve. Mayor Brainard Burke seconded. Request approved 2-0. 99
100
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Fiber Installation – Service for Briar 101
Creek, Briar Lane Estates, Glenwood and Shadybrook; Board Member Burke moved to approve. Mayor Brainard 102
Burke seconded. Request approved 2-0. 103
104
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Pavement Cut; Ascension St. Vincent 105
Heart Hospital; 10580 N. Meridian; Board Member Burke moved to approve. Mayor Brainard Burke seconded. 106
Request approved 2-0. 107
108
Request for Lane Closure/Open Pavement Cut; 106th & College; Board Member Burke moved to approve. Mayor 109
Brainard Burke seconded. Request approved 2-0. 110
111
Request for Lane Restriction; 1991 W. 116th Street; Board Member Burke moved to approve. Mayor Brainard 112
Burke seconded. Request approved 2-0. 113
114
Request for Lane Restrictions/Open Pavement Cut; City Center & Pawnee Road; Board Member Burke moved 115
to approve. Mayor Brainard Burke seconded. Request approved 2-0. 116
117
Request for Right of Way Dedication; Woodside at West Clay; Board Member Burke moved to approve. Mayor 118
Brainard Burke seconded. Request approved 2-0. 119
120
Request for Storm Water Technical Standards Waiver; 750 Veterans Way; Board Member Burke moved to 121
approve. Mayor Brainard Burke seconded. Request approved 2-0. 122
123
Request for Secondary Plat; Gramercy West Section 2; Board Member Burke moved to approve. Mayor Brainard 124
Burke seconded. Request approved 2-0. 125
126
127
ADD-ONS128
129
Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($1,024.57 per month); 130
Equipment Lease; Board Member Burke moved to add four add-on items on to the agenda. Mayor Brainard 131
seconded. Add-ons approved 2-0; Board Member Burke moved to approve request. Mayor Brainard seconded. 132
Request approved 2-0. 133
134
Request for U.S. Department of Interior U.S. Geological Survey Joint Funding Agreement for Water Resource 135
Investigations; ($4,500.00); Maintenance of Streamflow Gaging Station; Board Member Burke moved to approve 136
request. Mayor Brainard seconded. Request approved 2-0. 137
138
Resolution BPW 08-04-21-02 – A Resolution Requesting the Financing Construction and Dedication of Certain 139
Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit against the Payment of Parks and 140
Recreation Impact Fees and Approving a PRIF Credit Agreement; Edward Rose Development Carmel; Board 141
Member Burke moved to approve request. Mayor Brainard seconded. Request approved 2-0. 142
143
Resolution BPW 08-04-21-03 – A Resolution Requesting the Financing Construction and Dedication of Certain 144
Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit against the Payment of Parks and 145
Recreation Impact Fees and Approving a PRIF Credit Agreement; The Corner; Board Member Burke moved to 146
approve request. Mayor Brainard seconded. Request approved 2-0. 147
148
149
150
151
ADJOURNMENT152
153
Mayor Brainard adjourned the meeting at 10:14 a.m. 154
155
156
APPROVED: ____________________________________ 157
Sue Wolfgang – City Clerk 158
159
_____________________________________ 160
Mayor James Brainard 161
ATTEST: 162
163
__________________________________ 164
Sue Wolfgang – City Clerk 165
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, August 18, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER6
7
Board Member Mary Ann Burke called the meeting to order at 10:05 AM 8
9
MEMBERS PRESENT10
11
Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 12
13
MINUTES14
15
Minutes from the August 4, 2021, Regular Meeting. Board Member Burke moved to table the minutes. Board 16
member Watson Seconded. Minutes were tabled. 17
18
BID/QUOTE OPENINGS AND AWARDS19
20
Bid Opening for Water Meter Expansion Connectors; Lori Watson opened the bids and Mary Ann Burke read 21
them aloud: 22
23
Contractor Bid 24
Utility Pipe Sales Base $417,942.00 25
EJ Prescott Base $396,618.00 26
27
Bid Opening for 146th Street Water Main Extension; Lori Watson opened the bids and Mary Ann Burke read 28
them aloud: 29
30
Contractor Bid 31
Miller Pipeline Base $1,082,305.00 32
Lykins Base $943,757.00 33
Cobalt Civil Base $1,020,290.00 34
Atlas Excavating Base $1,115,000.00 35
36
CONTRACTS37
38
Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($34,900.00); 21-02 –Main 39
Street – Conceptual Planning and Design Services; Board Member Burke moved to approve. Board Member 40
Watson seconded. Request approved 2-0. 41
42
Request for Purchase of Goods and Services; James Tyler; ($20,000.00); Brickhead Human Sculpture; Board 43
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44
45
Resolution BPW 08-18-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 46
Acknowledging Agreement Between City and Vendor; The Seward Johnson Atelier, Inc.; ($70,000.00); Waiting 47
to Cross Sculpture; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 48
2-0. 49
50
Request for Purchase of Goods and Services; MEG & Associates, LLC; ($16,250.00); Event Planning and Media 51
Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 52
seconded. Request approved 2-0. 53
54
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($590,001.60); 16-ENG-70 Range 55
Line Streetscape from 116th & Carmel Drive – RAB at 116th & Medical Drive; Additional Services Amendment; 56
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 57
58
Request for Purchase of Goods and Services; Bowen Engineering Corporation; ($246,570.00); Waste Water 59
Treatment Plant Secondary Expansion Project; CO #3; Board Member Burke moved to approve. Board Member 60
Watson seconded. Request approved 2-0. 61
62
Request for Purchase of Goods and Services; Lykins Contracting, Inc.; ($998,739.00); Water Mains; CO #3; 63
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 64
65
Request for Purchase of Goods and Services; Lykins Contracting, Inc.; ($5,640.00); Hydrant Extensions; CO #4; 66
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 67
68
Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; ($72,000.00 per year) 69
Application Managed Services; Board Member Burke moved to approve. Board Member Watson seconded. 70
Request approved 2-0. 71
72
Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; Oracle Public Sector Cloud 73
Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 74
approved 2-0. 75
76
Request for Purchase of Goods and Services; Enterprise Solutions Consulting, LLC; Master Consulting Services 77
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 78
79
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($17,971.50); Fleet Vehicle; Board 80
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 81
82
Request for Purchase of Goods and Services; Predictive Index, LLC; ($4,450.00); Access to PI Hire Software; 83
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 84
85
Request for Utility Reimbursement Agreement; AT&T Indiana; ($27,131.23); 20-SW-11 – Duke Energy – Carmel 86
69 Substation – Storm Reroute; Board Member Burke moved to approve. Board Member Watson seconded. 87
Request approved 2-0. 88
89
Request for Utility Reimbursement Agreement; Spectrum Mid-America, LLC; ($44,407.43); 20-SW-11 – Duke 90
Energy – Carmel 69 Substation – Storm Reroute; Board Member Burke moved to approve. Board Member Watson 91
seconded. Request approved 2-0. 92
93
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($500,000.00); 18-ENG-07 – Monon 94
Trail and Greenway Construction Inspection; Additional Services Amendment; Board Member Burke moved to 95
approve. Board Member Watson seconded. Request approved 2-0. 96
97
Request for Purchase of Goods and Services; HRD Advisory Group LLC; ($2,400.00); HR Contracted Services; 98
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
REQUEST TO USE CITY STREETS/PROPERTY100
101
Request to Use Civic Square Gazebo; Ages Band Friends and Family Concert; August 28th, 2021; 4:30 PM – 102
10:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103
104
Request to Use Carter Green; Celebration of Life Reception; September 19th, 2021; 9:00 AM – 8:00 PM; 105
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 106
107
Request to Use/Close City Streets; Neighborhood Party; September 11th, 2021; 4:00 PM – 11:00 PM; Board 108
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 109
110
Request to Use/Close City Streets; Angels and Doves Charity Event; September 5th, 2021; 12:00 PM – 12:00 111
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 112
113
Request to Use Midtown Plaza; International Movies at Midtown; August 26th, 2021; 5:30 PM – 9:00 PM; 114
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.115
116
OTHER117
118
Resolution BPW 08-18-21-02; A Resolution of the City of Carmel Board of Public Works and Safety of the City 119
of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; John W. McAllister; Board 120
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 121
122
Request for Interlocal Agreement Between the Hamilton County Solid Waste Board and the City of Carmel; 123
Household Hazardous Waste Collection Services; Board Member Burke moved to approve. Board Member 124
Watson seconded. Request approved 2-0. 125
126
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Shelborne Road and Tara Court; 127
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 128
129
Request for Alley Closure/Open Pavement Cut; 120 1st Ave NW; Board Member Burke moved to approve. Board 130
Member Watson seconded. Request approved 2-0. 131
132
Request for Curb Cuts; 96th and Westfield; Board Member Burke moved to approve. Board Member Watson 133
seconded. Request approved 2-0. 134
135
Request for Right of Way Vacation; 241 1st Ave SE/3rd Street SE Alley; Board Member Burke moved to approve. 136
Board Member Watson seconded. Request approved 2-0. 137
138
Request for Storm Water Technical Standards Waiver; 11100 Queens Way Circle; Board Member Burke moved 139
to approve. Board Member Watson seconded. Request approved 2-0. 140
141
Request for Storm Water Technical Standards Waiver; 11530 Illinois Street; Board Member Burke moved to 142
approve. Board Member Watson seconded. Request approved 2-0. 143
Request for Storm Water Technical Standards Waiver; 5201 E. Main Street Board Member Burke moved to 144
approve. Board Member Watson seconded. Request approved 2-0. 145
146
Request for Replat; Mélange Subdivision; Board Member Burke moved to approve. Board Member Watson 147
seconded. Request approved 2-0. 148
149
Request for Replat; VOWC Uptown 6003B Block C; Board Member Burke moved to approve. Board Member 150
Watson seconded. Request approved 2-0. 151
152
PUBLIC HEARING153
154
Resolution BPW 08-18-21-03; A Resolution of the City of Carmel Board of Public Works and Safety of the City 155
of Carmel, Indiana, Regarding the Third –Party Transfer of Real Property; Public Hearing opened at 10:12:15. 156
There were no public speakers. Hearing Closed at 10:12:48.157
158
ADD-ONS159
160
Request for Purchase of Goods and Services; Ascension St. Vincent Public Safety; ($96,000.00); 2021 161
Firefighter Physicals; Board Member Burke moved to add three add-on items on to the agenda. Board Member 162
Watson seconded. Add-ons approved 2-0; Board Member Burke moved to approve request. Board Member Watson 163
seconded. Request approved 2-0. 164
165
Request for Purchase of Goods and Services; Dillion Construction Group; ($70,000.00); Professional Services, 166
Data Center; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 167
2-0. 168
169
Request for Purchase of Goods and Services; Studio M Architecture; ($140,000.00); Professional Services, 170
Data Center; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 171
2-0. 172
173
ADJOURNMENT174
175
Board Member Burke adjourned the meeting at 10:14 a.m. 176
177
178
APPROVED: ____________________________________ 179
Sue Wolfgang – City Clerk 180
181
_____________________________________ 182
Mayor James Brainard 183
ATTEST: 184
185
__________________________________ 186
Sue Wolfgang – City Clerk 187
To: Board of Public Works Date: August 24, 2021
and Safety
City of Carmel, Indiana Resolution No: BPW-09-01-21-02
From: CITY ENGINEER
Principal: Platinum Properties Management Company, LLC
Surety: Great American Insurance
Board Members:
I have conducted final inspection at Estates at Towne Meadow for the following
improvements:
ITEM SURETY NUMBER AMOUNT
Erosion Control (Lots) 3018771 $32,040.00
The above improvements have been inspected and are acceptable to the City of
Carmel. I recommend acceptance of said improvement, subject to the
following conditions:
3-year maintenance guarantees to replace the surety listed above must be
submitted to replace the performance guarantee. The required maintenance
guarantee amounts are as follows:
ITEM AMOUNT
Erosion Control $3,204.00
APPROVED:
_____________________________
Jeremy Kashman, City Engineer
Be it resolved by the Board of Public Works and Safety, City of Carmel,
Indiana on this 1st day of September 2021, that the Performance
Guarantee for the Estates at Towne Meadow as listed above is
hereby replaced and accepted by the City of Carmel, Indiana subject to the
listed condition above.
Signed:_____________________________(Presiding Officer)
_____________________________ (Member)
_____________________________ (Member)
Board of Public Works and Safety
To: Board of Public Works Date: August 24, 2021
and Safety
City of Carmel, Indiana Resolution No: BPW-09-01-21-03
From: CITY ENGINEER
Principal: PULTE HOMES
Board Members:
I have conducted final inspection at Village of WestClay for the following
improvements:
ITEM SURETY ID
Sec. 5001 Builder Walk 5007081
Sec. 5002 Builder Walk 5015365
Sec. 6001 Builder Walk 5016362
Sec. 10002 Builder Walk 5016994
Sec. 10003 Builder Walk 5017025
Sec. 10004B Builder Walk 5017027
Sec. 12002A Builder Walk 5017028
Sec. 12002B Builder Walk 5018102
Sec. VO2-A Builder Walk 5020767
The above improvements have been inspected and are acceptable to the City of Carmel. I
recommend acceptance of said improvement, subject to the following conditions:
3-year maintenance guarantee requirements are waived because the performance sureties
remained in place during the maintenance period.
APPROVED:
_____________________________
Jeremy Kashman, City Engineer
Be it resolved by the board of Public Works and Safety, City of Carmel, Indiana on
this 1st day of September, 2021, that the performance guarantee for Village of WestClay
listed above is accepted and released by the City of Carmel, Indiana subject to any
conditions listed above.
Signed: _____________________________(Presiding Officer)
_____________________________ (Member)
_____________________________ (Member)
Board of Public Works and Safety
October 27, 2020
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: REQUEST OF PERFORMANCE BOND AMOUNT REDUCTION – THE ESTATES AT TOWNE MEADOW
Dear Board Members:
Mr. Ed Fleming with Platinum Properties has requested Board approval to reduce a performance bond for Estates
at Towne Meadow
The following reductions are requested:
Surety ID Original Amount Reduced Amount
3018770-WETLAND EROSION CONTROL $52,120.00 $10,424.00.
After review of the bond reduction request, I recommend approval contingent upon the following conditions:
• Performance Guarantee amount cannot be reduced to an amount lower than the amount that will be
required for the 3 year maintenance guarantee amount (10%)
• The Developer will assure that reduction amounts are notified by the surety of the issued surety upon
approval by the Board.
• Upon 100% completion of the required improvements, the Developer may request the release of the
subject Performance Guarantee. However, the 3-year Maintenance Guarantee amount must be
calculated based on the original Performance Guarantee amount.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
RESOLUTION NO. BPW 09-01-21-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2021.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2021\\Acknowledge Agreement Enterprise Solutions Consulting, LLC.docx8/23/20219:34AM
CzTfshfzHsfdivlijobu21;11bn-Bvh31-3132
FYIJCJUB
QBHF
2PG4
Crossed out since this item is already noted above)
FYIJCJUB
QBHF
3PG4
FYIJCJUB
QBHF
4PG4
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 105455
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
EVENT PLANNING SERVICES8/16/2021375647
THE SIGNATURE GROUP EVENTS COMMUNITY RELATIONS
VENDORSHIP484ECARMELDR #177 1CIVIC SQ
TO Carmel, IN 46032-
CARMEL, IN 46032 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
58698
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1EVENT PLANNING SERVICES$12,000.00$12,000.00
Sub Total 12,000.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
12,000.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy HeckJames Crider
TITLEDirectorDirector of Administration
CONTROL NO. 105455 CONTROLLER
CzTfshfzHsfdivlijobu23;25qn-Bvh29-3132
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
JS 8-25-21
BPW 9-1-21
CRED/MAYOR 8-24-21
CFD 8-18-21
CPD 8-18-21
JS 8-25-21
BPW 9-1-21
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD 8-10-23
CPD BICKEL 8-10-21
/.MAYOR 8-24-21
SUTTON 8-23-21
BICKEL 8-12-21--------- OK KIRSH 8-23-21
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
/MAYOR 8-24-21
SUTTON 8-10-21
BICKEL 8-10-21
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contact Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residenc y/Location:
Event/Use Purpose:
Event Date End Date
Number of People Expec ted:
Set-Up Start time
Tear Down End Time
CONTACT INFORMATION:
Jeff Watkins
jwatkins@esallc.com
317 557-9588
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
234 W. Main Street
Address Line 2
Carmel High School Class of 1981
Non-Profit Organization
Do you reside or are you located within the Carmel city limits?
Y e s
No
Carmel High School Class of 1981 - 40th Reunion casual reception at Midtown
Plaza
9/10/2021 9/10/2021
75
04:00:00 PM
10:00:00 PM
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-10-21
CPD BICKEL 8-10-21
*OK PER DAN MCFEELY
Event Start time:Event end time:
Rehearsal
Rehearsal Date:
Rehearsal
Start Time:
Rehearsal
End Time:
Fees?
Desc ription of Event:
FACILITY (S)
REQUESTS:
VENDORS:
05:00:00 PM 08:00:00 PM
NA
Will a Fee be charged for this event? If yes please describe in narrative below.
Y ES
NO
Provide a brief description of event
An adult happy hour (beer/wine) for the Carmel High School Class of 1981 40th
reunion preparty at Midtown Plaza.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark all that appl y
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
M ONON & M AIN PLAZA
M IDTOWN PLAZA - Ev e nts must be fre e and ope n to the public.
REFLECTING POOL - Ple ase note that Ve te ran's Plaza is NOT av ailable
for re nt.
SOPHIA SQUARE
Othe r
SPECIAL REQUESTS: Mark all that apply
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAM ES BUILDING RESTROOM S (CARTER GREEN) *Extra fe e s apply
N/A
Othe r
VENDORS: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
VENDORS PRESENT
FOOD SERVED
ALCOHOL SERVED - Ple ase se e Se ction M unde r “Ge ne ral Te rms and
Conditions” in the spe cial e v e nt policy handbook.
N/A
CITY SERVICES
NEEDED:
Neighborhood
Name/Streets to be
c losed
UPLOAD MAP
Type of Closure:
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
EM ERGENCY M EDICAL SERVICES (EM S)
TRAFFIC CONTROL
ONSITE SECURITY
BARRICADES
NO PARKING SIGNS (PICK UP AT CARM EL POLICE DEPARTM ENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Te nt(s) – If you are re que sting M idtown Plaza, the e xclusiv e v e ndor for
te nt re ntal is A-Classic Party Re ntals (317-251-7368).
10X10
Size of Tent (s)
Bounce House
N/A
Othe r
A Classis Party Rentals
Name of Merchants(s) doing the setup
3172517368
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane re strictions - e xplain be low
Othe r - e xplain be low
N/A
Explain lane restrictions needed and other needed below:
Further Info for type of
c losure
A re fundable Se curity De posit in the amount of $100 for any applicant located or residing within Carmel city limits
or a non-re fundable e v e nt fe e in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be re ce iv e d prior to application r e v ie w or proce ssing.
Payment may be made online using a credit or debit card at www.govpaynow.com PLC #A0026j, calling the Govpay
call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the
City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carme l Board of Public Works and Safe ty r e se r v e s the right, in its sole discre tion, to de ny any facility
use re que st and/or re v oke any pr e v isously gr ante d re que st to use a City facility for any lawful r e ason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy
and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that
the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with
this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-
owned facility and/or property.
*
GO TO SUBM IT TAB AND CLICK ON SUBM IT
Carmel High School Class of 1981
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jeffery G Watkins
Printed Name and Title (If applicable)
234 W. Main Street, Carmel Indiana 46032
Address of Organization/Applicant
8/6/2021
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
APPLICATION CHECKLIST (for u se b y City of Carmel)
Chec klist
Applicable permit or
approval c opies received
Application comple te d in full
Ev e nt narrativ e de scription include d
M aps attache d, if applicable
Ve ndor list attache d, if applicable
Se curity de posit or e v e nt fe e re ce iv e d
Ce rtificate of Insurance re ce iv e d
Communication plan to re side nts and/or busine sse s and/or copy of
e mail corre sponde nce to affe cte d partie s re ce iv e d
HOA approv al re ce iv e d
Hamilton County He alth De partme nt
Hamilton County She riff
City of Carme l Fire M arshal
City of Carme l Police De partme nt
Carme l Clay Parks & Re cre ation
SUBMIT
BICKEL 8-12
SUTTON 8-23
/ MAYOR 8-24
/MAYOR 8-24-21
SUTTON 8-13-21
BICKEL 8-12-21
KIRSH 8-23-21
JS 8-25
BPW 9-1
CRED/MAYOR 8-24-21
CFD SUTTON 8-20-21
CPD BICKEL 8-17-21
August 23, 2021
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WINDWARD AT LEGACY - SECONDARY PLAT
Dear Board Members:
LENNAR has requested the secondary plat for Windward at Legacy be placed on the Board of Public
Works and Safety agenda for approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this plat.
Sincerely,
Jeremy Kashman, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT