The URL can be used to link to this page

Home My WebLink AboutBPW_Minutes_9.01.2021Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, September 1, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Board Member Mary Ann Burke called the meeting to order at 10:06 AM 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites 12 were present. 13 14 MINUTES 15 16 Minutes from the August 4, 2021, Regular Meeting. Board Member Burke moved to approve. Mayor Brainard 17 seconded. Request approved 2-0. Board Member Watson abstained. 18 19 Minutes from the August 18, 2021, Regular Meeting. Board Member Burke moved to approve. Board Member 20 Watson seconded. Request approved 2-0. Mayor Brainard abstained. 21 22 BID/QUOTE OPENINGS AND AWARDS 23 24 Bid Award for Water Meter Expansion Connector; John Duffy, Director of the Department of Utilities, 25 recommended awarding the bid to E. J. Prescott, Inc. as they were the lowest and most responsive bidder. 26 Board Member Burke moved to award the bid to E. J. Prescott, Inc. in the amount of $396,618.00. Board 27 Member Watson seconded. Request approved 3-0. 28 29 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 30 31 Resolution BPW 09-01-21-02; Estates at Towne Meadow/Reduction; Erosion Control; Board Member Burke 32 moved to approve. Board Member Watson seconded. Request approved 3-0. 33 34 Resolution BPW 09-01-21-03; Village of West Clay; Builder’s Sidewalk, Various Locations; Board Member 35 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 36 37 Request for Bond Reduction; Estates at Towne Meadow; Board Member Burke moved to approve. Board 38 Member Watson seconded. Request approved 3-0. 39 40 CONTRACTS 41 42 Resolution BPW 09-01-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 43 Acknowledging Agreement Between City and Vendor; Enterprise Solutions Consulting, LLC; ($1,316,247.00); 44 Oracle CCS Implementation Statement of Work; Board Member Burke moved to approve. Board Member 45 Watson seconded. Request approved 3-0. 46 DocuSign Envelope ID: 0CD3F9CC-5635-4395-A495-376EA75AABCC Request for Purchase of Goods and Services; The Signature Group; ($12,000.00); Event Planning Services; 47 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 48 Request approved 3-0. 49 50 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($1,595.00); Auman 51 Neighborhood Drainage Improvements; CO #2; Board Member Burke moved to approve. Board Member 52 Watson seconded. Request approved 3-0. 53 54 Request for Purchase of Goods and Services; Nathan Chavez; ($15,200.00); Sign Administrator Services; 55 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 56 57 REQUEST TO USE CITY STREETS/PROPERTY 58 59 Request to Use/Close City Streets; Cool Creek North HOA Street Party; September 18th, 2021; 5:00 PM – 60 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 61 62 Request to Use City Property; Parking Lot NE Corner of Range Line and Main Street; Electric Vehicle Ride 63 and Drive; September 11th, 2021; 2:00 PM – 8:00 PM; Board Member Burke moved to approve. Board 64 Member Watson seconded. Request approved 3-0. 65 66 Request to Use East Paver Patio of the Palladium; Hotel Carmichael Wedding; September 11th, 2021; 1:00 PM 67 – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 68 69 Request to Use East Paver Patio of the Palladium; Hotel Carmichael Wedding; October 23rd, 2021; 1:00 PM – 70 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 71 72 Request to Use City Streets/EMS/Traffic Control/Barricades; Indy Wholesale Direct 5k Event for Veterans; 73 November 14th, 2021; 8:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson 74 seconded. Request approved 3-0. 75 76 Request to Use Civic Square Gazebo; Bridal Shower Afternoon Tea; May 21st, 2022, 11:00 AM – 7:00 PM; 77 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78 79 Request to Use Midtown Plaza; Strawberry Festival; June 11th, 2022; 9:00 AM – 6:00 PM; Board Member 80 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 81 82 Request to Use Civic Square Gazebo; Timmy Global Health Fundraising Event; October 16th, 2021; 12:30 PM 83 – 5:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84 85 Request to Use Civic Square Gazebo/Japanese Garden; Wedding Ceremony; October 2nd, 2021; 3:30 PM – 86 4:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87 88 Request to Use Midtown Plaza; Carmel High School Reunion; September 10th, 2021; 4:00 PM – 10:00 PM; 89 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90 91 Request to Use Civic Square Gazebo; Prayer Event on the Eucharist, Catholic Education; October 30th, 2021; 92 12:00 PM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 93 approved 3-0. 94 95 Request to Use/Close City Streets/Civic Square Fountain/Civic Square Gazebo/EMS/Traffic Control/ 96 Security/Barricades; 5k Run/Walk for Traumatic Brain Injury Patients Treatment and Care; October 2nd, 2021; 97 DocuSign Envelope ID: 0CD3F9CC-5635-4395-A495-376EA75AABCC 4:30 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 98 approved 3-0. 99 100 Request to Use City Streets/Barricades; Brookshire North Lawn Mower Race/Social Event; October 2nd, 2021; 101 8:00 AM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 102 approved 3-0. 103 104 OTHER 105 106 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Pavement Cut; 13085 Hamilton 107 Crossing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108 109 Request for Curb Cut/Curb Cut Vacation; 601 E. 116th Street, TriCo Lift Station; Board Member Burke moved to 110 approve. Board Member Watson seconded. Request approved 3-0. 111 112 Request for Storm Water Technical Standards Waiver; 14555 Hazel Dell Parkway; Board Member Burke moved to 113 approve. Board Member Watson seconded. Request approved 3-0. 114 115 Request for Storm Water Technical Standards Waiver; Range Line and Smoky Row; Board Member Burke moved 116 to approve. Board Member Watson seconded. Request approved 3-0. 117 118 Request for Storm Water Technical Standards Waiver; Napleton Auto Temporary Staging Lot; Board Member 119 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 120 121 Request for Grant of Perpetual Storm Water Quality Management; 4511 W. 99th Street; Board Member Burke 122 moved to approve. Board Member Watson seconded. Request approved 3-0. 123 124 Request for Dedication and Deed of Public Right of Way; Drive Lane Across Parcel 10 as Public Right of Way; 125 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 126 127 Request for Secondary Plat; Winward at The Legacy Townhomes; Board Member Burke moved to approve. Board 128 Member Watson seconded. Request approved 3-0. 129 130 ADJOURNMENT 131 132 Mayor Brainard adjourned the meeting at 10:10 a.m. 133 134 135 APPROVED: ____________________________________ 136 Sue Wolfgang – City Clerk 137 138 _____________________________________ 139 Mayor James Brainard 140 ATTEST: 141 142 __________________________________ 143 Sue Wolfgang – City Clerk 144 DocuSign Envelope ID: 0CD3F9CC-5635-4395-A495-376EA75AABCC