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HomeMy WebLinkAboutBOT-11-12-74MINUTES OF THE ~ OF TRUSTEES I~.ETING NOVEMBER 12, 1974 The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by President William McFadden, who presided. ~ll Board Members except Trustees Stever~ and Hishaw were present. To~ Mamager and Tc~ Attorney were present also. Trustee Swift moved to dispense with the reading of the minutes of the last regular meeting and approve thom as received, Trustee Beach seconded it, and it passed Trustee Swift moved to approve claims numbering 4562-4934 totaling ~1,296,210.42, Trustee Beach seconded it and it passed unanimously. PLUG-VALVE BID OPEN~ No bids were received for the plug valves for the Wast~ater Disposal project, advertised for 7:30 p.m. 11/12/74. C .HANGE ORDERS: ~6th ~T. WAST~ATER TREATMENT PLANT: ~m. Mel Boys, of Clyde E. Williams & Asso., Inc. appeared before the Board to rec~m~e{d charge orders on the E. H. Hughes Co., Inc. contract for the 96th Street Wastewater Treatment Plant addition. Change Order #C-2: Upon the recommendation of Consulting Engineer and To~n Engineer, Trustee S~*ift moved to approve chs~ge order #C-2 increasing the contract ~ for item 27 instrumentation, Item 27 (a) thru 27 (1), in the lump sum price of 817,600.00, Trustee Beach seconded it and it passed unanimously. Change Order #E-1: Upon ths recommendation of Consulting Engineer and Town Engineer, Trustee Beach moved to approve change order E-1 substituting Komline-Sanderson vacuum ~3,200.00, coil filters with Carter belt filter, decreasing the lump sum price Trustee Swift seconded it and it passed unanimously. Change Order #E-2: Upon the reco~ae~dation of Consulting Engineer and To~a~ Engineer, Trustee S~*ift moved to approve change order E-2 changing item 27, Ir~strmnentation, from an indicating system to an indicating and control system increasing lump sum cost $31,700.00, with the stipulation that change order not be w~lid if EPA does not approve it. Trustee Beach seconded it and it passed unanimously. Trustee Beach reco~uended that in the future before change orders ~mre presented for the Beard's approval, they have the Utilities Manager and Town Engineer's signature of approval on it. Board instructed this be done. CAPJ~L ~ASTE~ATER THEA~,[ENT PLANT: l~. Boys presented a quotation from E. H. Hughes Co., Inc. of $13,229.00 for work to install ties between the existing force main and the force main under construction. ~r. Boys stated he felt job could be done cheaper and ~*ill discuss quotation with Utilities ~$~nager and get back with the Board at a later date. J~,~ BEARD's RESIGHATION: President McFadden read letter of resignation from Police Chief, James M. Beard. Mr. McFadden then read resolution #1-111274 as folly*s: ~ZHEREAS, James M. Beard has submitted his resignation as Chief of Police of Car~l, Indiana, to the Board of Trustees of the T~*n of C,~rmel, /_udiana, a copy of which is attached hereto, NO~ THEREFORE BE IT RESOLVED, that such resignation by majority vote is accepted." Trustee Beach moved to adopt resolution as read~ Trustee Swift seconded it, and it passed unanimously. President McFadden then read Resolution #2-111274 as follows: "~REES, Chief James M. Beard has submitted his resignatdon to the T~.m Board of Trustees of the T~n of Carmel, Indisna, NO~ THE~LEFORE BE IT RESOLVED, that the Board of Trustees of the Tm*n of Carmel, Indis~% by majority vote, hereby approves as Acting Chief, C ~tain Lee Dolen; t~h~,t this appointment is immediately effective and will rem~.iu in effect until further Resolution of the Board." Trustee S%~ift moved to adopt Resolution #2-111274 as read, Trustee Beach seconded it and it passed unanimously. page two 11/12/74 MOUNT CAPJ~EL INTER~PTOR: C!er~,-Treasurer stated a check for ~J33,800.00 had been received fro EPA grant monies on the Mount Carmel Ymterceptor Sewage Treatment work done in 1970. In accordance ~rlth contract between the T~m of C~rmel and Jo,~z~nal Box Servicing Corp. (the initial contributor of the construction), money must be entirely applie~ toward thsi~ re-imburse~ent. Bom~ agreed by consensus Clerk-Treasurer should issue check to Journal Box Servicing Corp. immediately. .SAFETY ~ARD OF MERIT: President 1,~Fadden read letter from Indiana Water Pollution Control .~sso. to the To~m commending the S~age Plant for operating for a twelve-month period ~*lthout a loss time accident. An Award of Merit was enclosed with the letter. Trustee Hinsk%w arrived at 8:10 p.m. ROBERT BOD~2~: MOHA~,~f HILLS: I-~r. Robert Bo~r, ~rner and developer of Moha~,zk H~lls Apartments, and Jim Feezle and H~*ard Moore, appeared before the board to discuss water rates and the $2.00 per unit sewer sum-charge. ~Sr. Bodner presented the Board ~rith a ~zater cost comparison report for Indian&polis and Carmel. His report showed Carmel to be twice as costly ~h~ Indianapolis and National figures, ~d thought this to be because of one meter all~ed to ser~lce all units in Indpls. and suggested Carmel should allo~m.· a master meter. ~. McFadden stated that because of EPA rulings, beginning in 1976~ no advantage ~ould be allowed master ~tering on s~age. Trustee Shrift suggested accepting ~,~. Boduer's figures for study and reco~nendation. President McFadden stated the T~n should ~ into a different billing procedure for the apts. President McFadden informed I,~. Boduer the Board ~uld authorize I,~. Hohl or I.~. Bougherty to figure out hm~ many units are on every ~,~ater meter in all apartment comp~*~es in the Car~sl are% and take these figures to the T~a~'s fiscal accountants, McCullough & Asso. and have them analysis the effect of elim/nating the $2.00 sur-charge or cutting the sur-charge in half. Trustee McFadden stated when the facts and figures ~re put together~ all apt. o~ners would be notified and invited to the board meeting to discuss the findings. ~. Bodner requested the Board set up a procedure for metering motels. O~l~ #B-61: Proposed Ordinance #B-61 transferring ikmds ~*ithin the Gmneral, T~,~ rx~rt~ Plan, Police and I¥~H Budgets, was road by Presidnst McFadden. ~. S~rlft moved to adept Ordiusace #B-61 as read, Trustee Hinshaw seconded it and it passed uno_nimously. POSTAGE I.~.TER: Trustee Beach suggested the To~n ~b, nager look into the possibility of the Town usinE a postage meter instead of stamps. 126th & IfEYSTO]~ PROPOSED RE-ZONE: ~,Lr. Doug Church, representing Dick Fisher, appeared before the Board to request the re-zoning of t~he ~,~ corner of 1 26th & Keys$one frm,u an R2 to a B3 zoning. President McFadden read Resolution from Plan Commission reco~uendi~ the re-zone request be denied. ~r. Tom Ingebritsen, representing the remonstrators, appeared before the Board and presented an outline of their objections. Trustee Beach moved to adopt the Plan Commission resolution as read~ Trustee Hinshaw seconded it and it passed unanimously. RF~OLUTiON ~-111274: CAR~EL BECOI~S A CITY_: Trustee Shrift read proposed Resolution #~'-111274 as foll~..~s: '~YHERE~$, em affirmative vote was received, i.e. a majority of the voters, as to that referendum wkich ~as placed on the ballot for the general electorate within the m~ cipal boando~ries of Co~mel, Ir~iiana, on that election here ~- tofore held on Nove~mber 5, 1974. N~Y THEFd~FORE BE IT RESOLVED that the Board of Trustees of the T~-~n of ~rmel, Iudiana, a/k/a the City of Carmel, Indiana, hereby ackno~.~ledge that affinuative vote on said referendum as referred to heretofore. BE IT FURT}~q RESOLVED th~.t said T~n, by its Board of Trastees, shall a~-~ledge that Carz~l is hereby a city to be governed in the same fashion as a Tm~m until such officers are elected to govern the city ~s a city as prescribed by law. page three BE IT FURTHER RESOLVED tha. t said T~n, by its Board of Trustees, the undersigned, will hereby take all stops necessary for the expenditious, efficient, sad harmonious tr~ition from the To~m form of government bo t~e City form of government and to take whatever steps are necessary or required to effect such a transition. Trustee S~,ift then moved the resolution be adopted, Trustee Beach seconded it a~i it passed un~nimously. ORDINAl{CE ~B-62: President McFadden read proposed Ordinance ~-62, authorizing the hiring of Gerald D. ~Dnner~ as s~ engineering aid at an annual salary of $10,000.00. Trustee S~*lft moved to adopt 0r~ce as read, Trustee Beach seconded it sad it passed unanimously. ~SOLUTION ~4-111274: Tm~ Engineer explained proposed .Resolution ~/4-111274 releasing Lumber Mart from the original easement contingent u.non them signing the new easement which then would have the Eden Forest S~er ~¢ithin the easement. President McFadden read proposed Resolution #4-111274, Trustee ~ift moved to adopt resolution as read, Trustee Beach seconded it, and requested the platted engineer's legal description be attached to document. Description was attached. Motion csmried unanimously. Trustee Beach requested that in the future all documents containing legal descriptions should have the ~e~cribed plot ?~ith legal descriptions as ~'hibit A, attached to the document. DEC~.~ER BOiqD I~ETINGS: President McF. addsn stated that inasmuch as the l~th Tuesday in December fell on ~2n~istmas Eve, the second meeting in December would be held on the 30th. PA~/,~Yf S~-~ER & WATER B~J~LS: Tmon I~anager stated he had been approached by a citizen ~e'qu'e's't'ing 'the T~¢n t~mve one of the local b~lks receive payments for the ~.~ter & s~r bills but he recommended the To~ not do that, inasmuch as it ~ight be too e~qoensive. ~,fJE~J,V.R PROPERTY: CITY BLDG. SITE: To~,~ I&mnager stated he felt the I~eller property was too costly to be considered for a T~*n Building Site. ?~ard agreed not to el~.minafoe it completely sad to discuss it more at a later date. MEETING N0_~¢. 13: i.h'. IIcF~dden .stated a Board ~,~eeting would be held Wednesday 11/1~/74 at 7:30 p.m. in the Tc~n i.Lunager's office for final discussion of 1975 budget. N~I FIRE S.TATION CONSTRUCTION REPORT: Fire Chief Swails appeared before the Board to discuss the status of the construction of the n~ fire station. 'VEHICLES FOR FIRE STATION: Fire ~kief S~*ails requested permission to purchase a car and truck for the fire deps. rbment. Board agreed to d~scuss it further at the Nov. 13 mee%~_ug. FIRE PROTECTION CO~2RACT: A proposed Fire Protection Contract betv~en the To~rn of Carmel and Clay T~.rnskip,was read by President McFadden, To, reship agreeing to pay 50% of the 1975 fire budget, or a total of ~164,000.00. ~ letter from Frsr~k Campbell, Clay T~ship Attorney was also read by Presidant McFadden. Letter statin~ the To~nship to pay one-half of the cost of the proposed new fire station. Trustee Shrift moved to enter into the contract with the T~nship, Trustee Hinshaw seconded it. Trustee Beach asked Chief S~.~ails recommendation on the contract. He recozmuended it. 1,~tion passed unanimously. DEPT. HEAD RECOI.~.~,NDATION: Trustee Beach requested that in the future, each item coming before the Board should carry the reco~.mmendation of involved dep~mtment head with it. page four 11/12/74 PURCHASE OF AIR-CO~,~RESSOR: ~ppn t~ recommendation of T~m Manager, Trustee Beach moved to authorize purchase of air-cmupressor, hammer and hose for $3,569.60. ~°J~L ~ASTE~JATER TREASUrer PL.&NT CH2dqGE OPJER: Upon the reccmm~ztation of T~rn Engineer, Trustee Swift moved to approve change order #c-1 increasing the contract amount with E. H. Hughes $5,881.00, Trustee McFadden seconded it sad it passed unanimously. EDEN FORE.ST. ~tANGE OR,R: Upon the rec~,~,~ndation of To~n Engineer, Trustee Itinsha~ moved to approve change order i¢3 increasing contract ~zi~h Gradle Bros., Inc. $960.00, Trustee Beach seconded it ~ it passed unanimously. ' 106th ST. CHANGE ORI~E ~r 2: Upon the recommendation of T~au Engineer, Trustee Shelft moved to approve change order #2 increasing contract ~.rit~ Avco $1,4~2.60. Trustee Beach seconded it and it passed unaraimously. 106th St. C~E ORDER ~3_: Upon the recomme~d~tion of T~n Engineer, Trustee McFadden moved to approve change order #3 increasing contract ~ith Avco ~,~398.40, Trustee Beach seconded it and it passed unanimomsly. Amount to be re-imbursed. .RESOLUTION,/~5-11127~: Upon the recmmuendation of Tc~-~n Engineer, Trustee S~ift moved to adopt resolution #5-111274 releasLug w~ter main bonds for Eden Estates, Sec. E., Trustee Hin~haw seconded it and it passed unanimously. INDPLS. PO~R & LIG!.tT AGREemeNT: UNIERG~ ELECTRIC LINES: Upon the recommendation of .lTm~n Engineer, Trustee S~*lft moved to enter into an agreement with the Indianapolis Po~r & Light Co. all~*ing them to install underground electric lines at no cost to the ~k~n. Trustee Beach seconded it and it passed unaimously. REI©VAL OF POLES: President ~Fadden instructed T~.n~ Engineer see that the metal stands that no longer had signs on them, in the dm~nt~¢n area, be removed. DISPATCHER RETIE~!~.NT: Board agreed to allc~ the police dispatchers to e~roll in the T~n"s re'tirement plan if they so desire. NEW TONNF2,?LOY~S: Board agreed that in the ~uture, all department heads should bring a new emP!~e Board meeting and let the board meet them. - he could have access SIDI~¢IALKS: Trustee Hinshaw said he had been approached by Martha Nutt regarding the possibility of constructing sidewa~s from D~mtm~n Car~el to the City Bldg. & Carmel Post Office. Board instructed To~ Engineer ebtain estimates on this pcssibili~. FLU SPDTS: T~.m Engineer requested Boa_~d's penm~ssion to allm~ T~en e~lo~ees receive flu shots for this ~*lnter. Board instructed him to obtain costs. BOAP~D ~L~.: Upon the recommendation of Clerk-Treasurer, Board agreed to pick up their mail at the fire station. Mail to be left in Chief Swails office. SALE OF ~T.D DODGE: Board agreed to accept the offer of ~0.00 for the old Police car 1971 Doflge from Jack Fuc_hs. ~