HomeMy WebLinkAboutBOT-07-22-75MI~U'.L'.~S OF THE
BOARD OF TRUST~.'~.'S MEETING
July 22, 1975
The regular meeting of the Board of Trustees was called to order at 7:32 p.m.
with all Board members present. Town Manager was present also. Town Attorney
was not present.
Trustee Swift moved to waive the reading of the minutes of the last regular
meeting and approve them as received, Trustee Stevens seconded it and it passed
unanimously.
Ordinance #A-48: Trustee McFadden moved to table proposed Ordinance #A-48,
establishing and re-establishing contributions to aid in construction of various
water mains and other water system facilities, and amending Ordinance A-4~ for
approximately 60 days, or until after the Public Service Rearing on the proposed
purchase of the Indianapolis Water Facility, and until we find out where our
future stands as far as water availability in the area. Trustee Stevens seconded the
motion. Motion passed 3 ayes - 1 nay. Trustee Beach casting the nay vote and Trustee
Swift abstaining.
Correspondence: Trustee McFadden read letter from McCullough and Associates
estimating the amount of Waterworks Revenue Bonds proposed to be issued for the
Indianapolis Water Purchase as $1,465,000.00.
Trustee McFadden read thank you letter from Dorothy Smith, Executive Secretary
Chamber of Commerce, expressing appreciation from the Carmel Bicentennial
Commission for the Boards waiver of sewer and water connection fees for
Bicentennial restoration project in downtown Carmel.
Doug Marsh Resignation: President McFa~lden read letter of resignation from Plan
Commission member, Dong Marsh. Mr. Marsh is moviD~ outside the jurisdiction of
the Town of Carmel. Mr. Marsh suggested two names for his replacement, James P.
Smith and Robert Sells. Trustee Hinshaw moved to accept Mr. Marshs resignation
Trustee Swift seconded it and it passed unanimously. President McFadden read
letter from Chamber of Commerce recommending two names for his replacement:
Robert Speed and Betty Lynch. President McFadden stated Jim Litszinger, President
of Plan Commission, had recommended Dale Lewis as a replacement. President
McFadden instructed the Board to be prepared to name a replacement at the
August 12th meeting.
Gray Road Water Main Bid Recommendation: Mr. Steve Uhrick, of Clyde E. Williams
& Associates, appeared before the Board and stated it would be their recommendation
to award the bid for the Gray Road Water Main Project, let at last Board Meeting
to the low bidder W. H Joyner & Sons, Inc. with a bid of $164,122.92. Mr. Uhrick
stated Clyde E. Williams & Assoc. had done business with the £~m and was sat-
isfied as to their wo=k. FLy. Uhrick stated the bid, howeve=, did not include an
insurance statement and he would ~ecommend the awarding of the bid contingent upon
receiving the statement. President McFadden stated he had reservations of
accepting a bid some $14,000.00 under the engineers estimate and some $68,000.00
under the highest bidder. Trustee Beach stated it was possible this firm already
had supplies on hand and needed the work more than the other companies. Trustee
Hinshaw moved to award the contract for the Gray Road waterMainProject to
W. H. Joyner & Sons, Inc. at $164,142.92, as recommended by Consulting Engineer,
contingent upon an insurance statement being received, and necessary legal and
financial arrangements bei~nade, Trustee Beach seconded it and it passed
unanimously.
page 2
?/ 2/75
Regional Waste Water Grant: Mr. Steve Uhrick stated Carmel must get started on
collecting the 15°% local share monies from the other entities involved in the
Regional Waste Water Sanitary Sewer District Project involving Carmel, Fisher,
Westfield, Hamilton Wester~Utilities and the newly created Clay Regional Waste
District. Inasmuch as Carmel will be the entity responsible for collecting
the grant monies, EPA will look to Carmel to initiate the work proceedings.
Mr. Uhrick suggested the Board instruct Town Attorney to get started on pro-
ceeding to collect the local shares from the other &ntities involved, and to
authorize CEW to proceed with the engineering services involved. Board instructed
Town Manager send the letter he had drafted for their approval to the Clay
Regional Waste District, E~milton Western Utilities, Westfield Town Board of
Trustees and Fishers Town Board of Trustees, and to instruct Attorney John
Pearce complete other legal documents needed. President McFadden asked Mr.
Uhrick to bring the necessary contract documents for engineering services to
the next Board meeting.
Water Storage Estimate: President McFadden read the letter from Clyde E.
Williams & Associates, estimating the cost of a 1,000~000 gallon plain steel
above ground~pot~ble water storage tank at $455,000.00. Trustee Hinshaw moved
to delay action on the storage tank until August 26th meeting, when a better
determination of the location site can be reviewed, Trustee Stevens seconded the
motion and it passed unanimously.
City Buildings: A discussion on the proposal Avril Shull had presented at last
Board meettm~ for a new City Building was held. Trustee Swift moved to auth-
orize Town ~er contact Mrs. Shull and discuss with her square footage needed,
method of financing, review parking needs and other relevant details, and to
contact owners of nearby property, Mrs. Jeffenes, Mrs. Welner, and owner of
Talbert-Roessler Co. to see if they are interested in selling, and what the
purchase price would be, and report to the Board, if possible, by the August 12th
meeting, Trustee Beach seconded it and it passed unanimously.
Sidewalk on 126th Street: Town Manager stated that Lumber Mart built a sidewalk
east of Mohawk Trails School on 126th Street and Mickey Slossenh~d called him
wanti~ to deed it to either the Town or the school. Town Manager stated it was
his opinion that while the bridge type sidewalk is attractive, it is a possible
hazard and Mickey is looking to be releived of the responsibility. Mr. Slossen
had contacted Dave Anderson sometime ago but had not heard from him. The side-
walk was constructed at the urging oF the school system and it was the opinion
of the Town Manager that they should accept the sidewalk. Town M~n~ger stated
this was included in the 25 acres (rather than 14 acres as previously reported)
offered for a park. Board instructed Town Manager write a follow-up letter to
the county Park Board advising them of the acreage change available and to
mention the sidewalM, also to write Mr. Anderson informi~ him that it was the
opinion of the Board the County should include this in their park plan and we
have requested them to look into the matter. Trustee Hinshaw recommended that
inasmuch as we will be a City in 1976 and might want to set up our own Park
Board, we might want to purchase the land ourselves. Board instructed Town
Manager inquire as to the price Mr. Slossen wants for the land.
Annexation Ord. ~C-41: President McFadden read letter from Attorney Paul Smith
advising that annexation 0rd~-41, Thornhurst area, was set for trial at 9 a.m.
September 2, 1975 in H~m~lton Superior Court.
Fire Station ~: Fire Chief Swails appeared before the Board and informed them
that the roof on the new Fire Station ~3 leaked. Trustee Hinshaw moved to
authorize Town Manager send J registered lette~to the builder and the architect
advising them of this problem, also to contact them verbally, but let the reg-
istered letters serve as formal notice, Trustee Beach seconded the motion and it
passed unanimously.
page 3
?/22/?5
~Fire Station#3 Open House: Fire Chief Swails asked the Board if they wanted
to hold an open house for the new fire station. President McFadden instructed
him to go ahead and formulate plans as he saw fit, with Trustee Stevens help.
A tentative date of Sunday afternoon, August 17th was set.
Civil Defense Meeting: Fire Chief Swails requested permission to attend the
Civil Defense meeting at the Noblesville Armory Wednesday, July 23 at 1:30 p.m.
Board stated both the Fire and Pdice Chief should go.
Dump Truck Bo~¥ Quote: Town Engineer, Fred Hohl, presented a quote from Chucks' Trailer
Works for a new bed for dump truck in the amount of $2,013.00. President
McFadden instructed him to try to obtain more bids and report back at the next
meeting.
De~an & Associates Claim: Town Engineer presented a claim for payment from
Degan and Associates. President McFadden instructed him to present it at
regular claim time.
Stonehed~e Bond Release: Upon the recommendation of Town Engineer, Trustee Swift
moved to release the bonds on sanitary and storm sewers, water mains and hydrants
in Stonehedge, Section III, Principal Thomas D. Wilson, Trustee Hinsh~w seconded
the motion and it passed unanimously.
Sidewalk on West Main: Town Engineer presented preliminary sketch of proposed
sidewalk location on west main. Town Engineer stated profiles and surveys had
been completed. Town Engineer stated he would like to advertise for 4' wide walk
and 5' alternate. Trustee McFadden moved to authorize Town Engineer to advertise
for bids on work for the sidewalk as soon as he is ready, if possible to have
the bids in by August 12th, Trustee Swift seconded it and it passed unanimously.
Fidelity Bank Annexation Request: President McFadden read letter from President
of Fidelity Bank, Mr. R. Van Bogen, requesting annexation of the property located
on the Southwest corner of 116th and N. Meridian, into the corporate limits~ of
Carmel. Board instructed Town Manager reply to Mr. Van Bogens' letter and re-
quest him to survey the other property owners adjoining that property and the
Town to see if they are agreeable, and if so, to petition the Town for annexa-
tion.
North Sewer Plant: Ms. Valarie Waters, of the News Journal inquired as to the
status of the complaint we were to file with the Board of Health on the North
Sewer Plant regarding the amount of sewage goin~ into the stream. Town Manager
stated he had writtenMr. Wilfong and had had no reply. Town Manager stated
the State Board of Health was aware of the problem. President McFadden stated
the noise problem had been solved and that the new part of the plant was not in
operation.
Corporation Utility Bills: Town Manager stated that Ellis Enterprises, Inc. had
been sold and left the Town with a $300 water bill. He had contacted the owner
and had been told that he, as owner, was not liable and would not pay the bill
until the settlement comes throuA"h from the corporation. Board instructed Town
Manager check with Town Attorney regarding the legality of possibly charging a
deposit as per expected useage and requesting an individual be responsible for
a corporation bill.
Sidewalk Policy: Proposed Resolution #2-72275 was read by President McFadden as
follows: The Townof CarmeI will, at their option, repair and/or replace side-
walks which in their opinion have totally failed structurally and which, in
addition, create an obvious and imm~nent danger to pedestrians using said walks,
aud/or create drainage problems in the street and possible traffic problems
because of loss of curb height through structural failure or due to change in
paved elevation of street. Such improvements to be subject to available budgeted
funds ~ud/or manpower.
The Town of Carmel shall not be responsible for repair or replacement of side-
walks across driveways which are subjected to vehicle lo~ds. The property
owner shall be responsible for said damsged walks.
The Town of Carmel shall not be responsible for repairs to driveways or
~vew~y aprons which are damaged as a result of their being constructed
upon a public utility or dra~inage easement.
Where a situation is marginal, and where it would be mutually satisfactory
to the Town and the property owner, the costs of repairs may be shared
with one party providi~ labor and the other providing materials. A property
owner may at any time make any repairs he desires at his own expense, but shall
notify the Town Engineer of his intent to do so.
Trustee Mcfadden then moved for adoption of proposed sidewalk Policy Resolution
~2-72275 as read, Trustee Swift seconded it and it passed unanimously.
There being no further business, the meeting was adjourned at 9:25 p.m.
William D. McFadden, President