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HomeMy WebLinkAboutBOT-09-23-75SEPTE~ 23, 1975 The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by President William D. McFadden. Ail board members were present. Others present were: Town Attorney, John Pearce amd Associate, N~ke Howard, Town N~_.~a~er, Nell Schmeltekop, Fred Hohl, Jim Dou~erty, Fire Chief Swails. Clerk- Treasurer Peggy Smith was absent, inasmuch as she was participating in the semir~.~s at the IAO & T convention. Trustee Swift moved to dispense with the reading of the minutes of the last regular meeting end approve them as received, Trustee Rinshaw seconded it and the motion passed un--~mously. Cha~ 0rdert Brookshire Plent: Upon the recommendation of James Dougherty, Trustee Rinshaw moved to approve change order #B2 increasing the contract of Eyrir Construction Co. $1,97~.00, Trustee Stevens seconded and the motion passed unanimously. Fire Ib3Ack: Chief Swails presented a letter from the Howe Fire Apparatus Co. stating they had a possible buyer for the '58 fire truck for $9,000.00 if traded at this time. Howe has offered to take this truck in trade for $8,000.00 when the new truck is delivered. Trustee McFadden moved Howe could have the truck for $9,000 00 as soon as they needed it, Stevens seconded it and the motion passed with 4 aye votes end one na~ vote (Rinshaw). The new truck should be delivered by Nay 1976. Bond Releaser Bon Bar Oorp: Upon the recommendation of the Town Engineer, ~ustee Swift moved to release the bonds for grading end seeding, Principal Bon Bar Corp, Trustee Hinshaw seconded the motion and it passed unanimously. Vandalism: Town Manager, Schmeltekop, stated that the new sidewalks are being m~wked before the concrete is dry. The police have been alerted end it ha~ asked the news media to call this to the attention of the residents. The Town Engineer stated that the newly placed street signs have been mutilated before they have been in place a week. Tire slashing in the Woodlend Springs area has also been reported. A white Volkswagen was seen in the area several times at the time of the tire slashing and the residents have been requested to be on the alert. Joint Step one Project: Carl Fox of the State Board of Health has scheduled a joint meeting on September 30, 1975 at 7:30 p.m. at the Fidelity Bank on ~6th Street & Meridien to discuss the progress of the sewers. The Town Board members and their consulting engineers of Carmel, Fishers end Westfield have been invited, i~-ustee McFadden requested that all the Town Board Members be present. Fishers Town officials have indicated they shall be in attendance. Ralnh Wilfong: Attorney Willis Kurtz spoke for Wilfong stating the reason for the extra charge of approximately $28,000.00 was due to the State Board of Health request for the cleaning of the old sewer plent before the new plent could be put into use. The origi~.l contract was for $250,000.00 end was for the engineering end construction of a complete package plent which would then be leased to the Town of Carmel. Re stated the State Board of Health requested the improvement to the old plent end that approval was directed to the Town Boardnot to Ramilton Westeru. Trustee Hinshaw asked if the old plant was working to capacity before. K~m~ stated the plent after repair is now working at double the capacity as before. Trustee McFadden asked who is going to pay the additional $28,000.00 that H-m~lton Western's contractor was told to spend Carmel's money with out the Trustee knowledge? They should not have exceeded the contract price of $250,000.00 without additional plans and specifications. $~,000.00 was spent for a silencer which was not in the contract, and hydroseals used in the correction of the Carmel plant are page 2 some of the additional expenditures. Hinsh~w asked Zinsmeister, Hohl, Dou~erty, each if they had authorized any additional expenditure. Each stated they hadnot. He then asked Wilfong if he had authorized the additional amount. He stated that he had not. Kunz felt the additional amount was spent on the improvement to the old plant. Trustee Hinshaw moved the Town not authorize any further expenditures for the improvements to the North Sewer auxilary plant. Motion died for the lack of a second. Stevens suggested splitting the $28,000.00 as the hydroseals had not been included in the original contract and it has now increased the old plant capac- ity lO0,O00 gallons. Trustee Swift asked Zinsmeister if he had knowledge of %he im- provement costs. Zinsmeister stated he had contacted ~m~lton ~sternand there had been much correspondence. McFadden requested Kunz to notify the Town Attorney what hi~ client expects of Carmel. Zinsmeister is to supply a final break down of the engineering co'ts and'final construction costs and have these figures in~amilton Westerns h~.~ds by September 28th, so that copies can be made and given out to Carmel Town Board members at the Joint Sewer meeting on the 30th. Discussion will be resumed at the next meeting of the Town Board on October 14th, and a decision will be reached at that time. Water Main Sizing, Joe Dawson: The Comprehensive water plan was discussed. It was felt we should not ch~.n~me the present plan at this time. Dawson was requested to put in 20" pipe. He stated he would have to put in approximately 1,800 feet of 20" pipe and he would like to get it in this fall. Woodland Street Li~ts: The Woodlaz~d Homeowners Association has requested an extension of time to raise the money for 31 additional street lights. The home owners have indicated they will each contribute up to $90.00 for the street lights. The deadline has been extended to October 31. ~ustee Stevens moved the to~n allocate money for the 3~ additional lights, Trustee Swift seconded and the motion passed unanimously. R D Mart Realt[: Bob Mart requested to be placed on the agenda for the regular meeting of October ~tth so that the sewers for a portion of land south of Fishers can be discussed at that time. Illumination Lighting, Carmel Dr. and Keystone: The state has refused to put up lighting at that intersection. It was stated it would cost $12,000.00 for these lights and Carmel will have to assume this cost. Stop LightsI Carmel Dr. and R~.~eline Rd.: Bids for these lights have been advertised to be let October 12th, and should be in place sometime during December 1975. Town Engineer stated the State has let bids for asphalting of the west p~rtion of s~ 232. Trustee McFadden instructed a letter to the Board of Directors of the Farm ~ureau be sent requesting an option for a period of one yea~ for the placement of the water storage plant on their property. Trustee Swift and Hinshaw were requested to work with Town M~ger for alternative water tank storage location. Trustee Hinshaw requested the relocation of speed wa~ signs. The Town Engineer was instructed to place reduced speed signs in addition to the use of radar warning at the City limits. The ~ustafson property at the northeast corner of First Street NWie available for $30,000. The property consists of a lot and one house. It was suggested the Board look into the possibility of purchase for future City expansion. Bond Release, Brookshire North: Upon the recommendation Of the Town Engineer, Trustee Beach moved to release the bonds on street, curbs and gutters, sanitary page 3 storm sewers and water mains and hydrants in Brookehire North Section 1, Principal Lumber Mart, Inc. Trustee Hinshaw seconded and the motion passed ,,r~mously. There being no further business, the meeting was adjourned at 9:25 p.m. William D. McFadden President ATTEST Jeanne B. Morey, Clerk Pro-T~m