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HomeMy WebLinkAboutBOT-01-14-75MInUTeS OF THE BOARD OF TRUS'±'M/~S MEETING JANUARY 1~, 197~ The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by President William McFadden, who presided. Trustee Hinshaw recommended that the minutes of the last regular meetingbe corrected so that the part of the last sentance in paragraph two, page three, regarding the Fineberg re-zone, "he recommended the item be tabled", be deleted from the record. Trustee Hinshaw moved then to approve the minutes as corrected, Trustee Beach seconded it, and it passed unanimously. Clerk-Treasurer read the minutes of the January 11 special meeting. Trustee Swift moved to approve the minutes as read, Trustee Stevens seconded it and it passed unanimously. DON McCULLOUGH: INDIANAPOLIS WATER CO. PURCHASE: Mr. Don McCullough, Fiscal Consultant, appeared before the Board and presented a booklet to each Board member of a s11~1~ of negotiations between the Town of Carmel and the Indianapolis Water Co. for purchase of their Gray Road station. Contents were discussed. Mr. McCullough recommended acceptance of th~ $1,200,000.00 Indianapolis Water Co. proposal ~f financing same is feasible. Mr. McCullough stated he would be back January 28 to discuss possible rate increase and final figures. OFFER TO PURCHASE REAL ESTATE: President McFadden read proposed offer to purchase real estate that had been prepared by Town Attorney per instruction from the Town Board at a special meeting January 11, offering to purchase five acres of ground from Helen Mueller at $15,000.00 per acre. Offer void if not accepted by 5 p.m. Feb. 1, 1975. Trustee Swift moved to approve the offer as read, Trustee Hinshaw seconded it. After a discussion motion passed ~ ayes 1 nay. Trustee Beach casting the nay vote. WATER SOFTENER SALT BID: Upon the recommendation of Utilities Manager, Jim Dougherty, Trustee Swift moved to accept the low bid on water softener rock salt from Cargill, Inc. which had been opened at the December 30 meeting. Trustee Stevens seconded it and it passed unanimously. Bid of $23.60 to be good through 1975. CHLORINE AND FLUORIDE: Utilities Manager stated no one of the chemical companies turned in a bid good for the entire year. Bids were good for 30 days only. Mr. Dougherty stated that in view of the fact all bids were the same, he did not recommend accepting a bid for only thirty days. Mr. Dougherty suggested merely checking prices periodically throughout the year and buying from the company offering the lowest price. Trustee Hinshaw asked that in the event a shortage should occur did Utilities Fmuuager think we might get more preference for delivery if we did have a contract. Mr. Dougherty stated that shortages of chemicals had occu-red, but not in this area, however, to cover that possibility he recommended perhaps purchasing from the largest suppliers, Jones or Ulrich, Ulrich as a preference. Board agreed to his recommendation. HAMILTON CO. CABLE TV: Town Engineer presented the Board with a report from Hamilton Co. Cable TV stating they were approximately one-third finished. NEW POLICE OFFICERS: Police Chief Lee Dolen introduced Donald Lastine, new dispatcher and Doug Rafferty, newest reserve officer. NEW FIRE~N~N: Fire Chief Don Swails introduced Cliff Gray and Steve Hodgeon, new firemen. NEW FIRE STATION PROGRESS:Chief Swails gave a progress report on the new fire station being constructed at 106th Street. Proposed changes in the contract was read by Town Mauager. President McFadden instructed Town Manager review the chants with Chief pa~e ~o Swails and come back to the Board with a recommendation. '~CLAIMS: Trustee Swift moved to approve claims numbering 1 thru 364 totaling $72--~V~,323.99, Trustee Beach seconded it and it passed unanimously. TOWN ENGIneER'S ASSISTANT: Town Engineer introduced his new assistant, Juan Lopez. IBM COPIER: Mr. Larame Clark, representative of IBM appeared before the Board to discuss a possible lease of a copier to the Town to replace present Xerox copier. Clerk-Treasurer stated present copier needed servicing much too often. IBM copier would be approximately $25 per month less than present copier. Trustee Swift moved the Clerk-Treasurer be authorized to enter into a lease s~reement with IBM Corp. for one IBM copier to replace our current machine, Trustee Beach seconded it and it passed unanimously. PLUG VALVE BID: Mr. Herb Zinsmeister, of Clyde E. Williams & Co., stated he had dis- cussed the award of the plug valve bids opened at the December 30 meeting with EPA. Mr. Zinsmeister stated he was recommending, as EPA recommended to him, that the 8 and l0 "valves be awarded to Homestead Valve Co. and the 20" valves be awarded to Dezurik. ~rustee Stevens asked why EPA recommended the award to be done as stated inasmuch as the overall bid price on Homestead was less. Mr. Zinsmeister stated the bid price on the Homestead 8 and 10" valves were less expensive than Dezurik and did meet specifications, the 20" Homestead valves did not meet specifications. Trustee Beach moved to accept the recommendation of the Consulti~ Engineer, Trustee Hinshaw seconded it and it passed unanimously. MRS. BERNARS) SNYDER: SEWER & WATER DEPOSIT: Mrs. Snyder of 130 Red Oak Court stated that she and her husband had been residents of Cammel for two years. In September of 1974 they moved within the Town, and was told that before water s~rvice eould ~ be given them at the new address, they would have to pay a $20.00 deposit-S20.00 for water service and $20.00 for sewer service. Mrs. Snyder stated that~he had paid a deposit of $10.00 in cash at their first address but the Town had no record of it. Mrs. Snyder recommended the Board amend their policy of collecting deposits to allow transferral service within the Town limits without an additional deposit. Town Attorney dictated ResolutionS1-11475 as follows: WE, TH~ BOARD OF TRUST~I~S OF CARMEL, INDIANA, HEREBY RESOLVE that the policy as to deposits of customers of the utilities of Carmel, Indiana be amended so that in the event said customers move within the corporate boanda~ies of Carmel, Indis_na, thus still remaining as a continuous customer, that any and all deposits theretofore deposited with the Clerk-Treasurer of Cs~mel, Indiana, shall simply be transferred and no addi- tional deposit charge shall be made only in such event that this resolution shall not apply to any people who become residents or otherwise which have not been cumtomers previously. This resolution shall be effective the 15th day of Jan),s~-y, 1975. Board agreed that it must be continuous service and would not apply to someone moving away for a time- then moving back. Trustee Stevens moved to accept Resolution #1-11475 as dictated, Trustee Swift seconded it and it passed unanimously. Trustee McFadden then moved Mrs. Snyder be refunded her $40.00 and the $10.00 deposit be transferred to the new address. Trustee Stevens seconded it and it passed u~snimously. Trustee McFadden instructed Utilities Manager to review our present policy of deposits and recommend any changes that he might feel are needed. DOUG FLOYD: HARRY ELLIOTT RE-ZONE: Mr. BougFloyd, Attorney for Harry Elliott, appeared before the Board to request a re-zone of Lots ~25, 26 and 27 in Newark Village from R2 to B3. Resolution from Plan Commission recommending the re-zone be allowed was read by President Me~adden. A discussion was held and views of the 1/14/75 pete t~ee public present were heard. Trustee Beach moved to uphold the resolution of the Plan Commission and adopt proposed Ordinance ~Z-144 as read by President McFadden. Trustee Hinshaw seconded it. Vote was three ayes two nays. McFadden and S~ift casting the nay votes. Town Attorney to clarify if a 4/5 majority is needed to re- property favorable recommendation from the Plan Commission. f~M$~e~d.~ DIS-ANNEXATION RESOLUTION ~2-1147~: Proposed Resolution ~P2-11475 dis-annexing a portion of Annexation 0rdira nce #C-42 as follows: an area bounded on the East by the Monon Railroad right of way, the South by Smokey Row Road, also known as 136th Street, on the West by Rohrer Road, said Rohrer Road running north and south and coming together, on the north side of said area with the right of way of the said Monon railroad at the approximate location of 146th Street. Trustee Beach moved to pass resolution as read, Trustee Swift seconded it and it passed ttaanimously. CARMEL INDUSTRIAL PARK WEST: Fred Hohl, Town Engineer, appeared before the Board and recommended reimbursement to Gradle Brothers, Inc. for oversizing of sewers in Carmel Industrial Park West. Town had signed an agreement Feb. 12, 1974, to reimburse any oversizing cost of sanitary sewers. Mr. Hohl stated amount eligible for payment is $12,842.40. Trustee Stevens moved to reimburse Gradle Bros. as recommended and as per agreement dated Feb. 12, 1974, Trustee Beach seconded it and it passed unaimously. SCHULTZ AND THOMPSON RE-IMBURSEMENT: Town Engineer stated he had written letter to Schultz and Thompson April 11, 1972 stating the Town Board had determined they must install 10" water main at Brian Place to the South end of Woodland Green subdivision along Haverstick Road. He also stated the cost of oversizing from 8-10" was elegible for re-imbursement. Mr. Hohl recommended payment of re-imbursement in amount of $2,079.00. Amount to come out of depreciation fund. Trustee McFadden moved to approve the reimbursement as recommended, Trustee Beach seconded it and it passed una~ously. TREE REMOVAL: Town Engineer stated there was a tree on city property at 210 N. Rangeline Road that needed to be removed. He had obtained an estimate of $145 for cost of removal. Trustee Beach moved to approve expenditure, Trustee M5Fadden seconded it. Trustee Hinshaw stated he did not believe the Town owned any trees on Raugeline Road and he would like the records searched to that effect. Trustee Beach withdrew his motion until records are searched. President McFadden stated item would be tabled until next meeting. SALARIES OF ELECTED 0~FICIALS: A discussion on elected officials salaries for the years 1976 thru 1979 was held. Board a~reed by consensus to set a permanent figure for the four years, rather than on an automatic increase per year scale. City Council: Trustee Swift moved the annual salary of the City Council be $1,2G0.0~, Trustee Hinshaw seconded it and it passed unanimously. City Judge: Trustee McFadden moved the City Judge be paid $7,000.00 per year. Tru~ee Swift seconded it and it passed unanimously. City-Clerk-Treasurer: Trustee McFadden moved the Clerk-Treasurer be paid $14,000.00 per year, Trustee Stevens seconded it and it passed 3 ayes 2 nays. Trustees Beach and Swift casting the nay votes. Mayor: Trustee Hinshaw moved to pay the Mayor an annual salary of $16,000.00. Trustee S~ftseconded it and it passed 3 ayes 1 nay, Trustee Stevens abstaini~ inasmuch as he is an announced ca~..diA~s. Ordinance to be finalized at the January 28 meeting. Trustee McFadden castmng the nay vote. E-PARTY ~GMMMMENT: CONSTRUCTION GRANT PROGRAM: Mr. Herb Zinsmeister, of Clyde E. Williams, appeared before the Board to discuss the proposed agreement among Carmel, Fishers and Westfield for the joint application for Step I application for Sewage works grant. Proposed agreement re~d by President McFadden. Trustee Hinshaw moved to enter into the agreement as read, Trustee Swift seconded it and it passed unanimously. Town Attorney to submit the s~oreement to the other parties. page four CREDIT: PL-~2-~00 ENGINEERING AGB~:~:~IT: Mr. Zinsmeister stated there was a duplication of effort in the current engineering ~greement between the Town of Carmel and Clyde E. Williams and in the PL-500 work. Mr. Zinsmeister submitted proposed agreement clarifying that no duplication would be billed. Trustee McFadden read proposed addendum to the agreement dated May 20, 1974. Trustee Swift moved to enter into the ~greement, Trustee Stevens seconded it and it passed ~m~uimously. DEPARTMENT CHANGES: President McFadden stated purchase orders and a central purchasing department would be put in use M~rch 1. A department head meeting with the Board was scheduled for January 27, 2 p.m. in Town Managers office to discuss possible use of time clocks and possible department mares. ~TORAGE BARN: Town Engineer stated they were ready to start on the pole barn. Delay had been caused by delay in obtainio~ a survey. SIDEWALKS: Town Engineer reviewed survey done on proposed sidewalk to Post Office. Dollar estimate to be obtained soon. 126th ST. AND RANGE LINE ROAD PROJECT: Board agreed to authorize Town Manager to get that section West included in the existing plans for the section East as recommended by Town Manager in the 126th ~nd Range Line Road Project. President McFadden instructed Trustee Hinshaw to set a d~te for a meeting of the Town Board and Police Commissioners to discuss central purchasing and time clocks. There being no further business the meeting was adjourned at 10:50 p.m. -ATTEST William D. McFadden, President