HomeMy WebLinkAboutBOT-04-08-75 MII~oT,.'S OF '~'~
~0ARD OF TRUS','.m.~.~ MEETING
APRIL 8, 197~
The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by
President McFadden. Ail Board members, Town Manager and Town Attorney's associate,
Mike Howard, were present. Approximately 80 people were in attendance also.
Trustee Hinshaw moved to dispense with the reading of the minutes of the meetings of
March 25, 26 and April 1 public hearing on street re-numbering and approve them as
received, Trustee Swift seconded it and it passed 4-1, Trustee Beach casting the nay
vote.
STREET RE-NUMBERING: President McFadden reviewed what ha~ tr~-~pired at the public
hearing April 1 on street re-numbering. Trustee McFadden then moved that the proposed
numbering system for the City of Carmel be postponed indefinitely. Trustee Hinshaw
seconded the motion and it passed unanimously.
BID OPENING: FIRE TRUCK AND EQUIPMENT: Bids for new fire truck and equipment were
opened by M/ke Ho ~ard. Midwest Fire and Safety Co. submitted a bid for equipment
only, as advertised for, in amount of $10,781.07, properly submitted. Howe Fire
Apparatus Co., Inc. submitted bid for 1 Deluxe Howe Custom Chassis FTC0-2070 fire
fighting equipment as listed in specifications-complete unit-S90,468.00. Howe also
submitted an alternate bid on a Howe Custom Chassis R-200-complete unit-S86,960.00.
A trade-in allowance for 1958 Tilt Cab Ford was submitted for $8,500.00 with equipment
and $$,000.00 without equipment. The bids and bid bonds were properly submitted.
Chief Swails stated specifications had been picked up or mailed to six different
companies. Trustee Beach requested Chief Swails contact their salesmen to find out
why they didn't submit bids. Recommendation on bids received to be made at the
22nd meeting.
NEW FIREMA9: Chief Swails xntroduced new firem~n, Jim Davis, to the Board.
0P~INAAICE ~A-46: President McFadden read proposed Ordinance ~A-hb autnorizingpayment
of ~evenue Bonds for extensions and additions to the Carmel, Ind/ana, waterworks
exclusively and solely from the revenues and the receipts of the waterworks of the
Town of Carmel, Indiana, for the second time. Trustee Hinshaw moved to approve proposed
Ordinance #A-46 as read, Trustee McFadden seconded the motion. Trustee Stevens then
made a statement as to why he was in favor of the purchase of the facility. Copy of ·
which is attached. Discussion followed his statement:
BEACH: '~Wnat is that facility appraised at?"
"It's in the records."
McFADDEN: "Appraised valuation is approximately $1,400,000.00."
BEACH: "Is it not correct they have dropped $400,000.00 from the asking price since
we have started negotiating?"
McFADDEN: "That is correct."
BEACH: "They have less than $1,000,000.00 in the plant."
EIN~HAW: "It is not a question of what it cost to build it. It is a question of what
it would cost to replace it."
BEACH: "We have no concrete evidence of what it would cost to replace it. We have not
taken anybids."
page 2.
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BEACH: "In regard to special s,,mmer sprinkling rates-we have a power shortage on today
and what we are doing is removing the minerals from the water that these people are
sprinkling with, discounting the same water to them after we've spent a lot of money
removing the minerals and the people go out and buy additional minerals in phosphates,
fertilizer and things like that and put them back on their lawn. If anyone is des-
perately in need of watering their lawn, for $200 they could sink a well and get water
out of the ground with minerals already in it. I am against this purchase now because
we are paying more than what the Indianapolis Water Co. has in the property at the
present time. Jim, what is it going to cost us to treat the additional run off from
the filters?"
JIM DOUG~ER~Y.. "I don't know."
BEACH: "%~nis is something that has not been brought out. I feel this is the wrong
t~m~ng to get into this purchase. Back in the times Mr. Stevens was talking about-
there was no economic situation-employment was up. Since then we've had a dx~stic
reversal. ~nis is the time to really take stock of how desperately we need this facility.
I think a lot of this information we are basing our facts on has expired."
LYlfN :DOHREI~v~"~: "It is my understanding the Public Service Commission is the one that
has the final say on the price."
McFADDEN: "~hat is right. ~hey can raise or lower. ~hey also say what the rate
increase will be and whether we cam or cannot purchase and if revenue bonds are
~,~m%rketable at the time we try to sell, the purchase will not be closed."
S~"ASr~.I~S= "Stan, do you know that we have over 2,200 living units that have been
authorized by the Planning Boar~ through the planning stage and when they come on
the line, they are going to take over 2,000,000 gallons of water?" Are you going
to tell them they can' t have any water after their homes have been built?"
BEACH= "~hey are not going to be shorted. ~Fney never have been and they never will be.
·here is a lot of figures I'd like to check. I'm asking for a 30 day extension."
RAY FOX: Has anyone entertained the idea of selling our water facilities to the
Indianapolis Water Co.?"
McFADdEN: "Yes, we have. Board has discussed this, but it was detemained we wanted
to remain~in the utility business."
FOX= "If this purchase is not approved, does that mean we don't need one?"
McFADDEN: "If we cannot get a rate increase, or if the bonds are not m~ketable, then
we have to figure out an alternative financing method before we got too far down the pike."
BEACH: "I would like to see everyone against this purchase or for a delay in the
purchase to stand." Approximately 55 people stood.
BILL MOORE: "I am an attorney. I live on Brookshire Parkway. I'm here this evening in
a representative capacity on behalf of the Brookshire Homeowners Asso. Since Mr. Stevens
has chosen to make this a political forum, I would ask the record to reflect some
political facts of life as to the position and feelings of the Brookshire residents
as to this purchase. I would say, initially, that we believe we are supposed to live
in a sop~sticated community and we are entitled to response from government. This
procedure, started a week ago with a hastily called meeting at 6 p.m., and I would
q,,~rel with Mr. Sen~'s office if he believes a public hearing is not required
under the interpretation of the statute. I believe that it would be economically
feasible at this point to seriously approach the Indi-n~polis Water 0o. to take over
the entire system. We don't need to be in this business. ~he Town of Carmel will
page 3
/8/75
pay a premium to get those bonds on the m~ket, if they do. It is my understanding
fz~m the minutes of the last meeting, that there is not a present need. There are
wells that are tapped on the Brookshire Water station that are not hgoked into the
system. They have present ability to pump water which is not presently being used.
In addition, under Public Service regulations, that Indianapolis Water facility is
compeled and required by the regulations of the Public Bervice Co,,,~ssion to provide
service to such additional potential customers as may be in that particular geographical
area. The statistics on which Clyde Williams survey~ere made are substantially altered
by the cha~ in the developmental rate of growth in the City of Carmel." Mr. Moore
presented petitions with 358 sig~aturas.
McFADDEN:~We have been discussing this since August, 1973- If you will go back to
your so called "hastily" scheduled meeting of the 26th, you will find that it was on
the agenda to be discussed at the regular meeting of the 25th. In the interest of
time, it was moved to the next evening.~
DAN HORAN: "May I ask that the record show that the applause after Mr. Moore spoke
was not unanimous and that the people who stood up were not unanimous, and that quite
a few people in this room feel George Stevens has enoug~ guts to vote for what he thinks
is right."
BEACH: "You are his cempaignmanager aren't you? 'For the record here-identify yourself."
DAN HORAN: "Yes, I am."
UNIDENTIFIED VOICE: (A WOMAN): "I understood one of the reasons you chose to not go
with the Indi-~polis Water Co. was because we do not have a tax sewer base rate and
that if we did go with the Indi~polis Water Co., we would then have a sewer rate
attached to our taxes. Is that correct?"
McFADDEN: "You've got to have a source of revenue somewhere for your sewage system
and it probably would be put on your taxes, based on your property value. Right now
it is metered off your wate~ end if you lose control of the water, then you have no
control on the sewage."
_UN~__D~EN~.~IF~LAD_~'~S V0I ~.C~3 "Do you have any idea what the tax rats is in Marion Co.?"
"About 93¢ per hundred."
DICK ])OWL: "I am here tonight to present to the Board a signed petition of 177 voters
and taxpayers who have asked me to act in their behalf asking the Board to defere
action on this proposed purchase at the present time." Presented petitions.
McFADDEN: ~(There is a motion on the floor and it has been seconded. Those in favor
of the motion signify by saying aye." Motion passed 3-2. Trustees Swift and Beach
casting the nay votes.
Meeting was recessed at 8:25 p.m.
President McFadden reconvened the meeting at 8:30 p.m.
BID 0pE%ITNG: STOrM SEWERS AND PAlq~4ENT: NEWARK VILLAGE: Bids for storm sewers and
pavement work for Newark Village were opened byMike Howard, assisted by Town Engineer.
Bids were as follows:
NAME AMOUNTDIV.I AMT. DIV. ~ PROPERLY
1.Midwest Paving, Inc. $83,837.00 $33,379.00 yes
2.B&DExcavating Corp. 57,163.~2 -0- "
3.Avco Construction Co. -0- 25,556.50 "
,/8/75
NA~E
~--~ann&ce Const.
5. ~r~,-vey Const. Co.
6. ff~,,~lton Co. Asphalt
7- Joe ~. No~
8. ~ith-~eiley Co~t. Co.
9. ~-State Const. Co.
10. ~y R-~ey~reento~
~ ~. ~ & Associates
~2. ~eeney ~nst. Co~.
~3. C~dler Caylor, Inc.
~h. Gra~e B~s. Inc.
~5. ~vi~on Cont., Inc.
AMT. DIV. 1. AM~. DIV. 2. Properl[ submitted
$72,970.00 $ -0- yes
57,868.00 -0- "
-0- 24,965.25 "
59,279.91 -0- "
80,393.10 26,480.50 "
85,608.00 33,699.50 "
59,330.55 -0- "
49,708,$5 '1~,859.43 "
79,827.15 -0- "
70,209.62 -0- "
69,893.00 -0- "
61,359.72 -0- "
Town ~gineer stated the engineering estimate on the projects were $55,759.50 for
Div. I and $23,045.00 for Div. 2. Trustee Stevens moved to turn the bids over to the
Town Engineer for recommendation at the April 22n~meeting, Trustee Hinshaw seconded
the motion and it passed ,,~-~m~usly.
CLAIM~: President McFadden called for motion to approve claims. Trustee Stevens asked
if the Town was re-imbursed for the Clerk-Treasurer's office labor to mmke the
Manpower entries. Answer was no. Trustee ~iashaw moved to approve claims ~160 thru
~566 totaling $1,215,765.22. 'lTustee Swift seconded i~ and it passed unanimously.
S'I~VE 0~/~ICK: cnA~.~E oRDERS: Upon the recommendation of Utilities ~m~-ger, Town Engineer
and S~eve Uhrick, of Oly~e E. Williams & Asso., TrusteeBeachmoved to approve chan6~
or~er~-4 for Div. ~-River Ave. Interceptor Phase I, ~le Valley ¢onst. Corp.,
decreasing the contract $5,493.52. Trustee Stevens secSn~ed the motion and it
passed unanimously. Upon the recommendation of Utilities ~a~-ger, Town Engineer
and Steve Uhrick of Clyde E. Williams, Asso., Tm~stee ~each moved to approve Change
0r~er ~-1 on Div. B, Brookshire Treatment Plant mod/fications, increasing the Evans'
contract $8,617.00. Trustee Swift seconded the motion and it passed unanimously.
NORTH PLANT: Trustee Beach asked Mr. ~l~rick for a verbal report on the status of the
North Plant. Mr. Ub_rick stated their project engineer would be in town toma~Tow and
would contact Mr. Beach to go out to the plant withhim.
ROBERT D. MART: Town Manager read letter from Mr. Mart stating they proposed to install
at their expense an intercept~r san/tary sewer connecting and servicing a 318 acre
parcel of land which they plan on developing an industrial office and business park.
Sa/d parcel located adJao~t on the South ~o the Town of Fishers and lies between 1-69
and the N&WRailroadNorthof 96th Street. The proposed sewer adequate to serve Fishers
and other surrounding lands would be located along the general route of Cheeny Creek
and 106th Street from the project to White River then West approximately 1,000 feet to
the point where it would connect with Carmel's sanitary force main near 106th an~ River
Road. They would agree to re-imburse Csmmel for the cost of the meter and obtain
necessary easements, and recognize responsibility for said interceptor. They would
anticipate placing into Carmel system approximately 50,000 gallons per day beginning
January 1, 1976 and additio~l 100,000 gallons per day beginning Januar~ 1, 1977. An
Ultimate requirement of 500,000 gallons per day after 1978. They requested an answer
an~ outline of use charge. President McFadden instructed Town Manager have Town Attorney
write a letter stating we 'are interested. Trustee Beach requested a copy of the letter,
WAT~m SERVICE SOUTH OF 116th STREET: ~wn Manager stated he has had a request from a
resident requesting water service in the Woodland Country Club area, which is West of
Keystone, South of 116th Street and not in the Town limits. President McFadden stated
he thought we had enough water problems with our water service inside the city limits,
amd moved that the Town of Carmel was not interested in servicing anything outside the
city limits of the Town of Carmel, namely South of 116th Street West of Keystone in the
Woodland Country Club area. No second to the motion. ~rustee Swift stated we have
served the Woodland Country Club in the past. Trustee Beach moved to turn this over
to Town Engi~neer and Utilities Manager and have them come up with a study of the feasibility
of it, how much it would cost, and the advantages of it and report back at the next meeting
if possible. Trustee Hinshaw seconded it and it passed 3-2. Trustees Stevens and McFadden
voting nay.
MR. WHITS~t~ "If we are ~ut of water, how ~anwe even consider taking on anyone else?"
HINSHAW: "The question is, Charlie, the reason that I seconded that motion is because
I think that Carmel is in the water business. We don't know when we could extend service
to those potential customers, but certainly I feel that it is worth looking at. There
might be something else included, sewage and ~nnexation bills at a later date which I
feel it is worthy of looking into."
DOTTIE SMITH: BLDG ON PARXING LO~: Dottie ~nith appeared before the Board s~ting she
was representing the Carmel Bi-Centennial Commission and presented a plot plan of the
building talked about at the previous board meeting. Building size 16x20'6". Mrs.
S~nith gave history of the building that had been offered them. Rouse had been occupied
by author of "Bemlniscence of Long Ago". Building to be placed on city property as a
~i-Cente~n~al Memorial. If it ismoved in, the Bi-Centennial Committee would attempt to
raise all the money to carry all expenses Of it. Possibly,it could be used for a Chamber
office. ~oard instructed her to contact the Building Comm~esioner's office as to the
procedure to follow to go through the proper channels. They had no objections to the
idea.
E~UIPME~T: SURPLUS: Trustee Beach stated the Town had some outdated accounting equipment
-- in storage m~ asked if ~t~ could be sold. Town Engineer stated we had been offered
$~0 for it bye company as a trade-in on a calculator.
EEYSTOI~E WOODS STRmm-~' LIGHTS: President McFadden read letter from Mr. Pat Stonecipher,
on the Board of ~irectors, ~ey~tone Woods I & II requesting street lights in their area,
the same u~e~ground concept as those erected in the Woodland Springs area. Board
directed ~n F~ger write letter to BOb Thompson of Public Service for a e~st study.
9~LTOR'S ~,:~'~ ~oard agreed to approve a Proclamation recognizingApril 20-26 as
"National Realtor's Week."
0P~INANCE ~B-70: President McFadden road proposed Ordimance ~B-70 transferring funds
within the police budget. Trustee Swift moved to approve Ordinance #~-70 as read,
· rustee Stevens seconded it and it passed unanimously.
FAIR ~,AROR STANDAF~S ACT: President McFadden read memo to Board from Town Manager
clarifying the Fair Labor Standards Act regarding fire and police overtime pay.
BUDGET: President McFadden stated that inasmuch as we are chef_ming our government
status from a ~own to a city, we must have a budget to the State Personal Property Tax
Board by July ~. President McFadden stated that beginning a week after the pri~ywe
would begin working ~:on the ~976 budget. Re invited all sucessful candidates to attend
all the meetings.
EXCESS MATERIALS: A1 Pickett, ~uildin~ Commissioner, stated there were a number of
-- misc. materials 'that needed to be disposed of in his building. President McFadden
instructed Mr. Pickett to prepare a list of the items and we would sell them to the
highest bidder. Trustee Beach instructed him to put the obsolete office equipment he
had mentioned earlier in the evening on the list also.
page 6
SoH~:I~ULING 0F ~:,:~'iNG ROOM: Trustee Hinshaw moved to give the responsibility of the
scheduling of issuing of keys for the meeting room building, 40 E. Nain, to Mr.
Pickett, and that he have a list and check-out list of all those people who have keys
and for what doors and that he see that a key for the side door for entrance to this
meeting room be placed at the fire station for check out and check in purposes for
the committees which will be meeting here. This responsibility to be the Building
Commissioners. Trustee Swift seconded it and it passed u~,~mously.
~mm~ING CALENDAR: Trustee Hinshaw moved that the scheduling and calendars of this
meeting room, 40 E. Main, be made through'the Building Commissioner's office, and he
be responsible and have a master schedule and cale~Saw for this room in his office
and that committee and department heads who have meeti~gs,work through the Building
Commlssioner's office to set the meeting up. Trustee Beach seconded it and it passed
unanimously.
BLACKBOARD: Trustee Beach requested a blackboard be broug~b~into the meeting room for
possible need.
~ POLICEMAN: Trustee Hinshaw stated Police Chief Dolen would be bringing the new
police officer, Larry Eva~, to the next Beard meeting to meet the Board.
There being no further business, the meeting was adjourned at 9:45 p.m.
ATTEST
Peggy L~u~Jmi
~, Cle~k-~a~e~~
Fred ~. Swift, Vi~esident