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HomeMy WebLinkAboutBOT-05-27-75 MINUTES OF THE BOARD OF TRUST, S MEETING MAY 27, 1975 The regular meeting of the Board of Trustees was called to order at 7:32 p.m. by President William McFadden, who presided. All Board members, Town Manager,JohnPearce,. Town Attorneyand Town Attorney's associate, were present. Trustee Hinshaw moved to dispense with the readi~of the minutes of the last regular meeting and approve them as received, Trustee Stevens seconded it and it passed unanimously. ORDINANCE ~A-46: Town Attorney explained that in order to give the Town more flexibility, in case the purchase is approved, Section 13 in proposed Ordinance #A-46 had been amended as per instructions of bond counsel to make the bonds more sa~ble. Trustee Stevens moved to offer that Amendment to Section 13 in the proposed Ordinance #A-46, Trustee Hinshaw seconded it, and it passed 3-1, Trustee Beach casting the nay vote, Trustee Swift abstaining. Town Attorney then played tape with proposed Ordinance #A-46 being read in its entirity. Trustee Hinshaw moved to adapt Ordinance #A-46 as read, Trustee Stevens seconded it and a discussion followed: ALBERT PICKETT: "I would like the Board to reconsider the purchase at this time. The three Board members voting aye will no longer be a part of the governi~body of Cazmel, seven months from now." DICK DOWL, PRESIDENT OF COOL CREEK CIVIC ASSOCIATION: "On behalf of the association which I represent, I would like to reQUest the Board to defer action on this purchase for two reasons: 1. put the question to the voters in November and give them a chance to express their opinion on the purchase~ 2. avoid any unnecessary legal involvement." STAN BEACH: "I am now and have always been ~gainst this purchase." FRED CUNNINGHAM, VICE-PRESIDENT, COOL C~w~zw CIVIC ASSOCIATION: "I would like to re-iterate what Mr. Bowl said. I feel we comld explore the possibility of leasing the facility. I would llke to see evidence of alternatives." STANMEACHUM: "Did the water engineer figure how much water is being taken by the American Aggregates Co.?" MCFADDEN: "Yes he did figure that. I would like to add that we first started discussim~ this purchase in 1972. I feel we are ready for the question. We have had the third reading of the Ordinance, a motion is on the floor and there has been a second, all those in favor of the motion signify by saying aye." Motion passed 3-2. Trustees Swift and Beach casting the nay votes. Trustee Swift then moved that Clyde E. Williams and Associates be authorized to provide the Town with a preliminary engineering estimate on construction of aene million gallon ground storage tank for our municipal water system. ~rustee Stevens seconded the motion and a discussion followed: CHAR. LIE WHITTSE~T: "Is there some way to arrange a meeting with Fred Nohl and Jim Bougherty to discuss this with them?" MCFADDEN: "I will try to figure out some way to get a fact sheet out." page 2. 5/ ??75 WHITTSETT: "I will give you a list of question I would like answered." GUS HASH: "I feel that communication has been lacking on this item. not that it is anyones fault, you fellows have done a good job, but the fact that we do not have a daily newspaper in Carmel contributes to the communication gap." MCFADDEN: "I agree with you, and I would strongly suggest that the Mayor change the meeting nights to Monday in 1976, so the newspapers can print the current news in their Wedm~day papers." The question was called for and the motion passed unanimously. ORDINANCE ~A-47: President McFadden read proposed Ordinance #A-47. Trustee Hinshaw moved to adapt Ordinance #A-47 as read in its third reading, Trustee Stevens seconded it and it passed 4-1. Trustee Beach casting the nay vote. RESOLUTION ~1-~277~: President McFadden read proposed Resolution #1-52775 as follows: WHEREAS,the Board of Trustees of the Town of Carmel, Indi~a, has by a majority vote, subject to the approval of the Public Service Commission, executed a Sale Agreement with the Indianapolis Water Company for the purchase of certain water supply source facilities and appurtenances, and WHEREAS, the said Board of Trustees has passed and enacted by a majority vote Ordinance No. A-46 pursuant to which water works improvement revenue bonds will be issued in the total aggregate sum of $1,465,000.00, all subject to the Public Service Commission of Indiana's approval, and WHEREAS, it was necessary to increase the rates to pay the principal and interest of said revenue bonds as prescribed by sa~id Ordinance NO. A-46 and therefore Ordinance No. A,~ was passed and enacted by a majority vote of said Board of Trustees. NOW, TH~REFORE, BE IT RESOLVED that the Boam~i of Trustees of the Town of Carmel, Indiana, hereby authorizes William McFadden, President of the Board of Trustees, to execute for and on behalf of said Board of Trustees a petition to Be filed with the Public Service Commission of Indian~ seeking approval of the Sale Agreement, authority to issue and sell water works revenue bonds and for approval of new schedule of rates and charges for water service, all as referred to herein. This resolution shall be in full force and effect ~mmediately upon passage. Trustee Hinshaw moved to adopt Resolution #1-52775 as read, Trustee Stevens seconded it and it passed 4-1, Trustee Beach casting the nay vote. FIRE STATION ~: President McFadden reviewed the inspection tour of the new fire station that had been held the previous Saturday. A punch list of 30 items, found not completed, was read by him. He stated that 19 of the 30 items had been taken cs~re of and the others were in the process of being done. Additional charges discussed at the inspection were announced by Trustee McFadde~ as follows: IT~#17 0NPUNCH LIST: PLAQUE: a plaque had been made up with only~the Township Advisory Board names on it. A Suggestion had been made that people should be aware that the Town contributed hal~ and the Towns name page 3. should be on the plaque also. Cost of a new plaque-S220.00. Trustee Stevens moved to install ~nd pay for a new pl~tue for the station. Motion- died for lack of a second. Trustee Hinshaw suggested the Clerk-Treasurer direct a letter to the architect and remind them that this is their respon- sibility and an oversight on their part, and they should furnish us with a new plaque. Contractor Donald K. Smith, who was present, stated he would like to see the Town's name on the plaque and offered to pay h~lf of the cost. Trustee Stevens moved to authorize installation of a new plaque with both the Town of Carmel's names and the Township Advisory Board on it and pay one half the cost, providing the architect does not agree to pay for it. Trustee Beach seconded it and it passed 3-2. Trustees Swift and Hinshaw casting the nay votes. IT~#18 ON PUNCH LIST: Raise man holes at west elevation- cost $85.00. Trustee Swift moved to approve expenditure, Trustee Hinshaw seconded it and it passed unanimously. ITEM#18A 0NPUNCH LIST: Pou~pad around manholes. Pad to be 7' wide by 13' long and 4" thick. Cost-$195.00. Trustee Hinshaw moved to approve expenditure, Trustee Swift seconded it and it passed unanimously. IT~i~21 ON PUNCH LIST: Install sidewalk from 106th Street to north property line. Cost $1,790.00. Trustee Hinshaw moved to have contractor install the sidewalk for that expenditure, Trustee Stevens seconded it and it passed unanimously. Additional items discussed not on the punch list were as follows: Painting of 2 rooms done by contractor, not specified in the drawings- cost $195.00. Trustee Beach moved that since it was not in the specifications, not to approve that expenditure, Trustee Hinshaw seconded it and it passed unanimously. 2. Gas rental equipment- $400.00. Trustee Swift moved to approve the expenditure, Trustee Stevens seconded it and it passed unanimously. Trustee Stevens moved to close the fire station purchase the next d~y and hold 1% of the cost as a retainer, Trustee Hinshaw seconded it and it passed tunanimously. ORDINANCE ~A-48: proposed Ordinance #A-48, establishing and re-establishing contributions to aid in construction of various water mains and other water system facilities, and amending Ordinance #A-41, was read by Trustee Swift. Ordinance establishs "Availability Contribution" as $650.00 per acre and "Equivalent User~ Contribution" as $300.00. Trustee McFadden stated the second reading of the Ordinance would be held at the next regular meeting. SIDEWALK REPORT: PICKETT: Albert Pickett, Buildim~ Commissioner, reported on the lack of sidewalks the Board had requested at the last regular meeting. He stated that in regard to Woodland Trace, the plan which was approved by the Plan Commission did not include sidewalks. Board instructed him to contact the developer to see if he could get him to put them in. In regard to Lakeshore Drive East, when new pipe is put in under the road, sidewalk will go in. KEN THOMPSON: LAKESHOREDRIVE BRIDGE: President McFadden read letter from Ken Thompson requesting the Town contribute to cost of building bridge needed in his Briar Creek Subdivision.~ Trustee Swift questioned the legality of a Town helping build a bridge, as that is a county responsibility. Board instructed Town Attorney to check the legality. President McFadden asked Mr. Thompson to give him a oost figure of what the Plan Commission WaS asking him to do. 5?2?/?5 HARLET MANGOLD: SIGN ON RIGHT-OF-WAY - ME&DOW LANE: Mr. Ma~ld appeared before the Board and stated that the only entrance to the community of Carmel Enoll and Inn Gate is off 500 West Main on Meadow Lane, and there are no visible block locator numbers on West Main in the area. He requested approval to install a directional sign at 500WestM~inand Meadow Lane, just inside the setback line on the median strip on Meadow Lane, on the Town of Carmel's right-of-way. Trustee Stevens moved to give him the Town's approval, if he conforms with the sign ordinance, Trustee Swift seconded it and it failed 3-2. Trustees Hinshaw, Beach and McFadden voting n~y. Trustee McFadden instructed him to go through Variance. Trustee Stevens suggested perhaps we could improve on the street signs. Trustee Beach suggested getting together with the owners adjoining him for approval. Trustee Hinshaw suggested he get signed statements and petitions from adjoining owners that they have no objections. Lk~. KLOTZ: FEDERAL FUNDS PROJECT ~701: Mr. Lee Klotz, Plan Commission Assistant, appeared before the Board and invited the Board to come to the DSC meeting Monday, June 2, at 7 p.m. to participate in the discussion of whether Cam~nel should participate in the federally funded project for planning purposes for the City and the Township. Trustee Beach instructed him to find out which HUD act this falls under. RAMASWAMY: CHANGE ORDERS: Mr. Ramaswamy, of Clyde E. Williams, appeared before the Board and recommended three change orders for the E. H. Hug~Co., Inc. contraet: E-4 increasing contract $1,910.00, E-5 increasing contract $173.10, and E-6 increasing contract $2,981.38. Trustee Hinshaw moved to ~ecept and authorize cha~ge order No. F~4, Trustee Stevens seconded it. Trustee Swift moved to amend the motion to include the other two, Trustee Stevens seconded it and the amendment passed unanimously. Motion passed 3-2. Trustees McFadden and Swift casting the nay votes. NOISE FROM NORTH SEWAGE PLANT: Mr. W. D. Cheek, of 145 Audubon Drive, appeared before the Beard amd stated he could not sleep because of noise he was hearing from the North Sewer Plant. Trustee Swift moved the Town Manager be authorized to write letter to Wilfong to request installation of a housing devise to muffle the sound of the blower, Trustee Beach seconded it and it passed unanimously. Trustee Hinshaw instructed Town Manager also request payment of the engineering fees owed us by Mr. Wilfong. COMPUTER ESTIMATES: Trustee McFadden opened three computer service estimates as follows: 1. Computer Mans~ment Systems, Inc. A. Initial Cost: 1. system design and progr~n~ming~--$4,800.00 2. ~onversion of Master files on tape $ 600.00 3. conversion of Master files keypunched ---$1,480.00 B. Monthly Recurring Cha~ges: 1..15 per bill per month 2..10 per change An alterr~te purchase price was also submitted 2. Anacomp: A. one-time conversion charge ........ $4,000.00 B. .23 per bill per month 3. Indiana Gas Co., Inc. A. billi~ charges to be based on hourly rate ranging from $6-$85 per hour. Other alterr~tes given. Trustee Beach moved the estimates be referred to Utilities Man, get and 5 57 ?/75 Clerk-Treasurer for recommendation at a later date, Trustee Swift seconded it and it passed unanimously. SEWER PLANTBYPASSMETER: One quotation was received for North Sewer Plant Bypass Meter. One more was anticipated to be received. Item to be discussed at next meeting. LIFT STATION AT BROOKSHIRE: Town Manager stated he had talked with Mickey Slosson May 19 relative to a road to be built on a drainage and utility easement from Somerset Way to the Brookshire Lift Station. There w&re two letters on this subject, one written in 1970 and one in 1971. Mr. Slosscn advised if the Town so directed them, they would put the road in. Prior to the two houses being built on either side of the easement by Mr. Estridge, there was a gravel drive-way to the lift station which has now been covered up. Mr. Schmeltekop stated there may be a law suit involved if this road is constructed. Beard instructed Town Manager have Town Attorney instruct Mr. Slosson that we are agreed to go with the original $2,500.00 allowed expense and for them to put the road in. ANNEXATION OF BR00KSHIRE NORTH: Trustee Swift moved the Town Attorney be authorized to draft en Ordinance of Annexation of Section I of Brookshire North legally platted sub-division at 126th St. E. edge of present Carmel. Reason being, houses are starting to be built in there and they have our utilities and meet cur past requirements of annexation. Trustee Stevens seconded it and it passed unanimously. SIDEWALKS: Trustee Swift moved that sidewalks be constructed from College Avenue to ~th Ave. S.W. and Beechmont to Keystone, Trustee Stevens seconded it and it passed unanimously. GRASS: Trustee Swift moved the city cut the grass at 231 S. Range Line Road and on the vacant lot in the 200 block of 1st Ave. S.W. across from the Post Office, and that charges for mowing be sent to the owners, after a warning is issued citing our Ordinance. Trustee McFadden seconded the motion and it passed unanimously. PURCHASE 01~MUELT~R PROPERTY: Trustee Swift moved the city make an offer to Mrs. Helen Mueller for five acres of ground located at the S.W. corner of 126th St. and Rangeline Road, the N. boundmy to be the Elliott property line, the W. boundary to be the L & N Railroad track, the E. bound~y Rangeline Road and the S. bound~y to be a line 300' S.~of that N. Elliott line, making for a rectangular configuration consis~g of 5 acres and that the City Attorney be instructed to explain Mrs. Mueller's rights in each of the points she made in aski~ concessions, price to be $15,000 an acre. Trustee Hinshaw seconded the motion. Trustee Beach ~tated he would like to obtain 3 ~,~lified appraisals. Motion passed 3-2. Trustees Beach and Stevens voting nay. Trustee Swift stated a clause would be put in the contract stating she would ~ the property back ~ ~ at the same price~ if we so desired. ICE SKADILrM: Trustee Swift stated the new Ice Skadium was on the tax rolls as being owned by the Town of Carmel. Town Attorney is checki~ with George Gavit to correct the ownership. Trustee Beach stated he would like to know the amount of the taxes, when it was corrected. ps~e 6 57 ??75 BOND RELEASE: Upon the recommendation of Town Engineer, Trustee Swift moved to release the Water M~ins, Hydrants, and sign bonds for Brockshire Section VI in the amount of $29,760.00, Trustee Beach seconded it and it passed unanimously. ~0~I TESTING SEWERS: Town Engineer stated that we are smoke testing sewers. One woman had called the Fire Department because of smoke in her house. He suggested h~viugan off-duty fireman as part of the crew- to stay in the neighborhood. Beard instructed him to take one of the guys to knock on doors and tell them you are going to be smoke testi~. SALARY INCREASE REQUEST: Town Engineer requested an i.~crease in salary for Bob Allen. Board stated they had requested a job clarification report be m~de up and no increases were to be given prior to that being done. PresidentMcFadden told him a decision would be m~de at the June l0 meeting. ENGI~.'~.'RING AID: Town Engineer again asked the Board to consider the applicant for the job as his engineering aid. Trustee McFadden stated she wanted too much money and that $10,000.00 would be:as high a~the Town could go. PETITION FOR STOP LIGHT: President McFadden read letter from Mr. Robert F. Waddell, President of Standard Locknut and Lockwasher, Inc. stating their request, with attached petition, to have a stop light installed at Carmel Drive and South Range Line Road. President McFadden instructed Town Manager send a registered letter to Mr. Waddell stating this has been brought before the Town Board tonight and that once again, and send copies of previous letters, that the engineering estimate on the inter- section is what ever it is, and the Carmel Town Board will expend half the money when they come up with the other half. AL PICKETT:~ Building Commissioner, Albert Pickett, stated he understood a Board member had inquired into the amount of ho~rs he spent on the job. He stated he felt he ran his office well, and spent as much time on the job as any other department he~d. President McFadden stated he wished all the primary candidates would forget the campaignand begin acting like adults again. There being no further business the meeti~was adjourned at 11:30 p.m. Peggy Lou Smith, Clerk-Treasurer William D. McFadden, President