HomeMy WebLinkAboutBOT-06-24-75 MINUTES OF 'i'M
BOARD OF TRUST,S ~'ING
June 24, 1975
The regular meeting of the Board of Trustees was called to order
at 7:30 p.m. by Vice-President Fred ~wift, who presided. Ail Board
members except William McFadden were present. Town Manager and
Town Attorney were present also.
Trustee Hinshaw moved to approve the minutes of the last meeting as
received, Trustee Stevens seconded it and it passed unanimously.
Carmel Traffic Safet~ Cc,w,~esion: Proposed Resolution # 6247~-1,
creating and establishing a commission for the purpose of
development and implementation of coordinated traffic safety
programs within the Town of Carmel to be known and designated as the
Carmel Traffic Safety Comm~esion was read by Vice-President Swift.
Trustee Stevens moved to adopt proposed Resolution #62475-1, Trustee
Beach seconded it and it passed u~mously. Trustee Stevens then
moved to appoint Nell Schmeltekop, Police Chief Lee Dolen, Albert
B. Pickett, Reverend W. Dale Miller, Phillip R. Correll, Garnet
No,man, George F. Burrell, Timothy A. Re~m~.u, David V. Anderson,
Fred Hohl, and Forrest Myers to the commission to make up the
membership roster, for one year te~ms, Trustee Hinshaw seconded it
and it passed u~n~mously. Trustee Hinshaw then moved to amend
the Resolution so that the sentence in question would read as follows:
"The ~embers of the commission shall be appointed by the Town Board
of Trustees and their sucessors, the City Council, for one year terms
endi~ in June of each year, and shall serve until their sucessors
are appointed and qualified, unless removed from the comm~esion, to
~wit~out compensation," Trustee Stevens seconded it and it passed
0rdi~n~ce ~A-48: Town Attorney read proposed Or~n~uce #A-48
establishing and re-establishingcontributions to aid in construction'
of various water mains and other water system facilities, and
amending Ordinance A-~l. This was the sec~ud reading. A discussion
was held after the reading. Mr. ~,~presenting the F~m~lton
County Builders Association stated that a meeting had been held with
the Town Engineer, Trustee Hinshaw, Town Manager and Consulting
Engineer, to discuss the Builders reason for feeling the contributions
set out in the Ordinance was too high a~d discusssthe reasons for the
rates to be set at the figure they were set at. Nothing positive was
established at the meeting. Trustee Hinshaw recommended acting on
the Ordinance and if evidence was presented at a later date for a better
wsy to distribute costs, the 0r~inance could be amended. Mr. McCowl
asked for a postponement of the passing of the Ordinance. Vice-
President Swift stated a meeting would be held at 6:45 p.m., July
8 at 40 E. Main to discuss the Ordinance with the builders and final
action would be taken at the regular meeting immediately following
the 6:45 meeting. All Board members were requested to attend.
Bri~e on Lakeshore Drive: A letter from Mr. Herald A. Setters,
attorney for ~-m~lton County Commissioners, was read by Trustee
Swift. Mr. Setters stated it was their recommendation that the
Town of Carmel or the developer pay for the bridg~ needed to be
built on Lakeshore Drive south of 106th. Street. Board instructed
Town Manager reply to the letter and inform the Commissioners that
the Town Board still felt the bridge should be paid for from the
Cumulative County Bridge Fund and to be specific about the amount and
to inform them that we are entitled to that amount from that fund.
page 2
North Sewer Plant Capacity: Town Manager read letter from John
Kyle, Attorney for Mr. Williams, w~o requested capacity from the North
Sewer Plant and was willing to pay the amount of money nov. Mr.
Tom Wilson, Mr. Ben Boleman, and Mr. Joe Dawson, who had re~!uested
and received a comm~ ttment from the Town Board for the available
capacity some months ago, were present and stated they had received
a letter from the Town M~.n~ger advising them of Mr. Will,-m-,
need. They stated they could~give a definite date as to when they
would need it. Trustee Swift instructed Town Manager advise Mr.
Wilfong that the three gentlemen in question intended to use their
capacity when the.y are able to do so, an~ also to answer John
KylSs letter informing him there is no capacity available.
Trustee Hiushaw stated, and Town Attorney agreed, that if Mr.
Wilfong wants to Sell a portion of his capacity he could do so,
with approval of the Town Board.
...Annem~tion of Cool Creek North Status: Mr. Joe Dawson inquired as
to the status of the Cool Creek North Annexation which was being
contested by Mr. Jerry York. Town Attorney stated he had heard , ?
nothing new since his last report to the Board. It is in the
Court of Appeals. Decision forthcoming could be as long as a year
from r~v. Mr. Dawson stat~d~ the residents of Cool Creek North
were very desirous of the area being annexed so that they could
have police and fire protection. There have been a number of times
they have needed police protection. Mr. Swift stated the Board
could rescind the Ordinance and start over again, but inasmuch
as we do have a certain amount of time and money involved, the logical
thing to do would be to see this one through to the decision.
1~76 Budget: Trustee Stevens moved to authorize Clerk-Treasurer
to publish 1976 budget advertising a $1.55 rate a~id a General
F~nd expenditure of $1,077,4J49.12 and Street Fund expenditure of
$246,934.00, Trustee Beach seconded it and it passed 3-1.
Trustee Hinshaw voting nay. Trustee Hinshaw stated he voted
nay because he felt he should be consistent in feeling that the
Town should have requested a tax increase for the City to
operate on next year.
Drookshire North: Town M~nager stated Mickey Slosson asked that
the 14 acres adjacent to the Mohawk Trails School on the east n~be
included in the ~rookshire North Annexation. This 14 acres inclades
about 7 acres of fairly flat ground immediately east of the school
and about 7 acres of low ground on either side of Cool Creek.
Mr. Slosson also mentioned the Town of Carmel might be interested
in these 14 acres for a community park and if so they would
be willing to sell. ~ustee Swift instructed Town Man. get direct
a letter to the County Board of Parks and Recreation, Ed McMann,
President, and advise him of Mr. Slossons offer.
Annexation Ordinance ~-~2: Proposed Ordinance ~C-52, Annexing
Section I, Broekshire North Subdivision, a part of the Southeast
Quarter of Section 29, Township 18 North, Range 4 East, containing
47.62 acres more or less, was read by Trustee Swift. Mr. Swift
stated the legal description did not include the previously discussed
area that Mr. Slosson inquired about. Town Attorney asked if Town
had a definite plan for services for the area to be annexed.
Trustee Swift stated it stated we did in the Ordinance. Trustee
Beach moved to suspend the rules and pass Ordinance ~-52 as read
on the first reading, TrUstee Hinshaw seconded it and it passed
unanimously.
page 3
Computer Service: Utilities Manager, Jim Dougherty, stated that after
the contract for utility computer service was awarded at last Board
meeting to An~accmp, Inc., he was contacted by the other company,
Computer Services, Inc., stating they were~t aware we wanted micro-
film service and they felt they should be allowed to submit another
estimate. Utilities Manager presented two other estimates to the
Board. Trustee Hinshaw stated he did not feel this was a proper
method of submitting bids and we should not even con~ider it.
Town Attorney stated we were not required to advertise for a month
to month service. Mr. Heed, of Computer Services, Inc. was present
and stated he would like to talk to the Board about his feelings.
Board agreed by concensus we should not rescind the decision of
last meeting to award the contract to Antacomp, Inc. Trustee Swift
stated Mr. Heed could talk to the Board during recess.
Meeting was recessed at 9:05 p.m.
Meeting was re-convened at 9:18 p.m.
Gra~ Road Water Main Pro~ect: Mr. Steve Uhrick, of Clyde E. Willi~m~
and Associates, Inc. appeared before the Board to request authorization
for additional engineering services required by or related to the
Public Service Commission hearing. Fee contract was read by Vice-
President Swift. Trustee Hinshaw moved to authorize services as
requested, Trustee Stevens seconded it and it passed unanimously.
Herb Zinsmeister: Master Water Plan: Mr. Zinsmeister, of CEW, Inc.,
stated that the Board authorized them to prepare the Water Master
Plan and their responsibility was to cover essentially Clay Township
up to Towne Road. Builders brought up in the meeting that afternoon
the viability of cutting down on the service area. Mr. Zinsmeister
stated if there is a change in area, obviously there would be a change
in cost. Board to keep this in mind at their meeting with the builders
July 8.
North Plant: ~ Mr. Zinsmeister stated he would like to m~.ke it a
matter of record that the $250,000 cost estimate to build the plant
was not Clyde E. Williams and Associates estimate. He stated the
State Board of Health required everything that was out there.
Steve Pierson: Rollir~Meadows Street: Mr. Steve Pierson and his attorney
appeared before the Board and stated Mr. Pierson was the owner
of Lot 53 in Rolling Meadows, and is desirous of putting improvements
in it. He said the street which abutts his property is not improved.
After looking at the plot and found that the streets were properly
dedicated at time of plotting, he stated he had made a request to
the City Engineer to improve the street so he could have ingress and
egress to his property. He stated that he could not exclude the
public because it was a dedicated street and if he put gravel on it
he could be charged with nuisance by the Town Board because public
cannot be excluded and injury could be caused, and Town would have
liability. Trustee Hinshaw stated he recalled a discussion on record
approximately one year ag~ whereby the Town had refused to improve
the street because it was the developers responsibility. Trustee
Swift stated the plot and other papers presented to the Board would
be referred to the Town Attorney for his review. Also records would
be researched for prior discussions on this matter.
Status Reports ~n Sidewalk Work~ ll6th St. Culvert And Newark And ~,,m~u
Projects: Town Engineer stated the same contractor was doing Newark
a~d A,,mm~ as was doing ll6th St. Culvert. A number of difficulties
had occured. He stated personnel problems had occured with the crew doing
sidewalk work eo that was delayed also. Trustee Swift instructed Town
Engineer instruct his crew to fix the steps from M~bel Myers home which
are on the public sidewalk, located on the N E corner of 3rd. St. and
South Rangeline Road. Nr, Bob Speed stated Town Engineer had previously
said the Newark-Aumanproject would be finished by the middle of July
and he wondered if that still stood. Town Engineer stated it would now
be the middle of August.
John Gradle Claim: Upon the recommendation of Town Engineer, Board
approved for payment of claim to Gradle Bros, Inc., for progress
payment #4, Eden Forest Sewer, in the amount of $8,830.50.
Plastic Street Markings: Town ~gineer requested approval to use new
plastic center m~wkings on a stretch east of Keystone on ll6th St.
Trustee Swift stated he could do that if he would put some plain old
paint on some of the other streets that do not have any on them.
3torm Sewer~ Co~cord Village~ Town Manager stated on Lexington Avenue,
directly east of the gweund behind the school by the Athletic field,
water drains down there and backs up heaviest at the first house on
the south side of the sidewalk that they put in from the street to the
school. It also backs up four houses to the south and it needs to be
gotten out. Town Manager stated it was something the developer should
have done but did not do. Board instructed him to fix it.
Justis Contractor: Brookshire Condominiums: Town Engineer requested
permission to hold bonds on the Brookshire Condominiums. Board
instructed him not to release them.
Ice Skadium: Town Attorney stated the new Ice Skadiumwas now on the
tax rolls.
Fire Station Plaque: Town Manager stated the plaque for th~ new fire
station had been ordered.
C A T V: Trustee Swift read a letter from Town Attorney directed to
Town Manager stating he was still checking the legality of whether or
not CATV could in fact, be given permission by the Town of Carmel to
use the utility easements crossing people'e property.
Signs on Right-of-Way: Board instructed Town Manager ask~Building
Commissioner check on signs which are on the rig~t-of-way, and take
appropriate action.
Salar~ Increases: Upon the recommendation of Utilities Manager,
Trustee Hinshaw moved to authorize the following salary increases:
Dick Whittaker from annual salary of $10,407 to $11,000, David Pace
from annual salary of $7,950 to $~,500, and Jeanne Ziese from annual
salary of $6,070 to $~,4~0, Trustee Stevens seconded it and at passed
3-1, Trustee Swx~ oas~zng ~e nay vo~e. '~as~ee ~Al~ zns~ruc~ed
O~erm-Treasurer put on agenda of next meeting adoption of formal policy
for salary scale maximum pay.
5
6/24/75
Rollin~Mea~ows Street Lights: ~rustee Swift instructed Town F~ger
reply to letter received regarding request for street lights in Rolling
Mea~lows, stating we would provide the street lights and street signs
and enclose ou~ policy on sewer extension.
Street Iai~ht at Carlin Drive: Board instructed Town Manager check into
the street light that had been removed at 127 Carlin Drive. Replace
it if it is the responsibility of the Town.
Happ,~ Birthd~ Resolution: Town Attorney John Pearce read resolution
wishing Vice-President Fred Swift a happy birthday.
~here being no further business, the meetingwas adjourned at 10:35 p.m.
Pe~gy .~,6~ ~ith,/Clerk ~reasurer
William D. McFadden, President