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Home My WebLink AboutBOT 1973 (02-13)MINUTES OF BOARD OF TRUSTEES MEETING FEBRUARY 13, 1973. Meeting was called to order by Mr. Kern at 7:45 p.m. with Mr. Kern, Mr. Swift and Mr. Hinshaw in attendance. Mr. Beach and Mr. McFadden were absent. The Board signed claims tonight in the amount of $289,402.81. Reading of the minutes of last meeting was waived inasmuch as each had received copies by mail. This was done by Motion of Mr. Hinehaw, seconded by Mr. Swift and passed unanimously. Mr. Whisenant representing a group of residents in Woodland Green living on Haverstick Road read a letter prepared by their Association regarding this read' s condition. They requested that the conditions be remedied. Mr. Hohl, Town Engineer, had prepared an Ordinance to set speed limits and to make this road one-way South until the weather became suitable this Spring at which time the reconstruction wi11 be completed. Mr. Hohl advised these people the problems at this time of year to do any more improving of the road other than had already been done and he answered their questions. Mr. Swift made a motion that this Ordinance B-27, excepting Sec. 3, be passed setting a 15 mph speed limit and making Haverstick Road one-way South from ll6th Street to Rolling Spring Drive, to become effective when reasonable and adequate signs have been posted. Mr. Hinshaw seconded the motion and it passed unanimously. ROBERT H. WEEDON RESIGNATION: Mr. Weedon sent to the Board a letter o2 resigna- tion as a Police Commissioner due to a serious health problem. Upon motion of Mr. Hinshaw, seconded by Mr. Swift, Mr. Weedon's resignation was accepted by unanimous vote. GRANULATED SALT BIDS: International Salt Co., Diamond Crystal Salt Co., Morton Salt Co. and Hardy Salt Co. all bid the same, $24.60 per ton. Cargill Co. advised they were not bidding. Bids given to Mr. Dougherty for his study and recommendation. PUBLIC EMPLOYEES RETIREMENT FUND: Clerk-Treasurer advised the Board the Town's share would be 5.79% which could fluctuate, and the present employse's contri- bution would be 3%. Inasmuch as the program could not be put into effect until 1974, Board decided to wait until Budget making time to decide. Olde Town Association sent a letter to the Board asking that consideration be given to the old town area when locating a site for a new town building. Mr. Swift requested the Clerk-Treasurer to write them advising the Board was in sympathy with their request. This was a unanimous Board opinion. Gary Holt, Town Planner, requested permission to purchase a map reproducer at a cost of $800.00. Mr. Hinshaw made a motion, seconded by Mr. Swift this pur= chase be approved and it was passed unanimously. MILEAGE RATE: The mileage rate for reimbursement to Town employees using their own autos for Town business was discussed and Mr. Coplen stated it was his opinion 135 was a fair rate. Mr. Swift made a motion that the milage rate be 135 if permissable by State Board of Accounts. Mr. Hinshaw seconded the motion and it passed unanimously. ORDINANC~ B-28: This Ordinance authorizes issuance of new bonds to replace 1969 outstanding bonds in amount of $560,000.00. Mr. Kern read this Ordinance to the Board in which the due date on these bonds was extended to January 1, 1974, to carry the same interest rate of 4%. ~r. Hinshaw made a ~otion, seconded by Mr. Swift to pass this Ordinance and it was passed unanimously. Xen Thompson came before the Board regarding an 80 acrs tract at Southeast corner of 106th Street and LaSalle Road which he intends to develop. 106th Street I~provements, Sa-~tary Sewers, and Water were discussed. These items are to be planned and costs are to he worked out by Mr. Thompson, Mr. Hohl, and ~lyde E. Williams & Associates. Chief S~ails requested perstission to advertise for a new Eaergency Vehicle in- asmuch as $10,0OO.00 has now been put into this fund for this purpose. Hr. Kinshaw made a notion this request be granted, Mr. Swift seconded the~otion, and it passed unanimously. Mr. Dougherty was presented a certificate sent to the Board by Sacramento State College indicat~-8 he had successfully completed a course in Waste Water Treatment. TRANSFER IN FUNDS: General Fungi - Transfer from Account #2-251, Repairs Buildings & Structures, $250.00 to Account #2-222, Gas, $250.00. Building Commissioners Fund - Transfer from Account #7-?22, Motor Equipment, $275.00 to Account ~2-221, Electricity, $150.OO and Account ~2-222, Gas, $125.00. Public Service Indiana by letter notified Board 30 street lights had been installed on ll6th Street. There was an extra light ~--talled, making a total of 31, and per petition of residents 1 light was eliminated in Concord Village. This does not change total nunber of lights in the 2 areas. Mr. Dougherty reported on quetations for test well drtll~,~ as follows: Peerless Hid~est Water Supply Contractors $3840.00 Ortman Drilling, Inc. 2362.00 Lane-Northeru Co. 2500.00 Mr. Dougherty recommended Layne-Northern CO. do the work due to their being an Indianapolis company and past satisfactory work experience. Mr. Swift made a motion to accept Hr. Bougherty's reco~aaendation, Hr. ~-~haw seconded this notion and it passed unan/mwusly. Mr. Dougherty, in reference to the Salt Bide opened earlier in the ~eeting, recowaaeflded Morton Salt CO. be given the order for Salt inasmuch as they had supplemented their bid with a letter advising price ~ould remain firm through- out 1973. Mr. Hinshaw made a motion to accept the MolOCh Salt CO. bid, Mr. Swift seconded the motion and it passd~ unanimously. Mr. Dougherty asked approval of Change Order #4 on Waste Water Treatment Plant to Avco Construction Co. in the amount of $400.00. This change order covers revamping of s~e piping not in original contract. Mr. S~ift Motioned, Mr. Hinshaw seconded that this change order be approved, and it passed unanimously. F~r. Dougherty advised the Board to~n owns meters, but property o~ners own the pits and lide. To replace a lid costs $3.85 and in the past the customer has been pay/m~-this charge. Mr. Kern made a motion there be no charge to customer to replace lid, seconded by Mr. Hinshaw and passed unanimously. It was the opinion of the Board any move-outs owing water bills be contacted if possible, but those not contacted after reasonable effort be written off as uncollectibl/~, 96TH STREET WASTE WATER PLANT: Mr. Zinsmeister advises he is applying for an additional $24,0OO.00 grant. ANSIN CONTRACT; It is possible Ansin Company w~l! not be using our 96th Street Sewage facility, according to the advise of Mr. Zinsmoister. Discussion on status of monies paid on Ansin contract, monies still due per contract, and Engineering charges for service. Clerk-Treasurer instructed to foreard b~]]s for Engineering charges to Ansin Com~a~V's attorneys in Indianapolis (Klineman, Rose, & Wolf) AGREE4~NT WITH BROOKSHIRE: Agreement with developers of Brookshire to construct our Water Plant on Mohawk Road included three (3) additional easements. With thought of drilling test wells, Mr. Dougherty, Mr. Straviuski, Mr. Wm. Hughey, and Mr. Weihe made an on-site survey to determine location for test wells and subsequently reached an agreement. The developers are now attempting to delay selecting a site. Mr. Kern is to contact Mr. Hughey to try and clarify. Mr. Zinsmeister advised American Aggregates Co. had given to him a proposed route for the Interceptor on their property from ll6th Street to Mohawk Road. Clyde Williams & Associates will study proposed route, put togethar costs, and again contact A~erican Aggregates in an effort to get a cmnmittment as to what portion of the costs they would be wi]ling to assume. Mr. ~oret_-_a_~ of the Department of Metropolitan Development requested by letter a meeting with the Town Officials. ~arch 1, 1973 at 7:30 p.m. was a time set to meet with Mr. Horstman to discuss proposed sewer planning. INDUSTRIAL EQUITABLE COST RECOVERY: Mr. Hohl advised future grants will he calculated on individuals, commercial, and businesses that have large usage and/ or strong sewage and w~]] be assessed accordingly for plant expansion cost. Mr. ~ohl requested permission to attend a 3 day State Road School at Purdue some time around ~arch 15. Mr. Hinshaw made a motion, seconded by Fr. Swift to permit Mr. Hohl to attend this school and it passed unanimously. N~ POLIC~:,CO~qISSIONER: Mr. Hinehaw made a motion Howard Moser be named to fill position of Police Commissioner vacated by Mr. k~edon. Mr. S~ift seconded the motion and it passed unanimously. Discussion was held on method of controlling builder violations to prevent storm drainage entering sanitary sewers. Also discussed was sump pumps. This to he surveyed and studied and reported on later. Mr. Kern left meeting at 11;50 p.m. Umbaugh & Associates claim tabled until next meeting. Mr. Hinshaw moved moett~g be adjourned, Mr. Swift seconded at 12:00 midnight. O~en S. Xern, President Carmel Town Board of Trustees ATTEST Neil B. Schmeltekop Clerk-Treasurer