HomeMy WebLinkAboutBommer, Robert C. CvrtrcL-4
D-7 Cr7, 99
Robert C.Bommer APPROVE AS TO
Appraisal Services s
FORM BY: 'ask
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and
entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works
and Safety (hereinafter "City"), and Robert C. Bommer, MAI, SRA, an Indiana Certified General
Appraiser(hereinafter, "Professional").
RECITALS
WHEREAS, City owns and is responsible for its public works, which responsibility includes, by
way of illustration and not by way of limitation, the evaluation, planning, design, construction, operation
and maintenance of the City's infrastructure system; and
WHEREAS, from time to time, City needs professional services to assist it in effectively and
efficiently fulfilling its foregoing responsibilities; and
WHEREAS, Professional is experienced in providing such professional appraisal services as are
covered by this Agreement; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of
providing to City, on a non-exclusive basis, the professional services referenced herein; and
WHEREAS, Professional is qualified and desires to provide City with such professional services.
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions
set forth herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS.
The foregoing recitals are hereby incorporated into this Agreement and made a part
hereof.
SECTION 2. SCOPE OF SERVICES.
2.1 City desires to engage Professional as an independent contractor for the professional services
("Services") set forth in attached Exhibit A which is incorporated herein by this reference.
Professional desires to provide the Services to City.
2.2 Professional acknowledges that it has read and understands this Agreement, and that
Professional's acceptance and/or provision of any Services hereunder shall constitute
Professional's acceptance of this Agreement and of all its terms and conditions.
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Robert C.Bommer
Appraisal Services
2.3 Professional understands and agrees that City may, from time to time, request Professional, on a
non-exclusive basis, to provide additional professional services to assist City in the planning,
design, construction, operation and/or maintenance of its infrastructure system. The scope of such
additional services to be provided by Professional to City shall be as requested and defined by the
Mayor or his duly authorized representative. When City desires additional services from
Professional, the Mayor or his duly authorized representative shall notify Professional and set
forth the scope of such additional services desired, as well as the time frame in which such
services are to be rendered. Professional shall then provide, at no cost to City, an estimated cost
for such additional services, as well as the date by which such additional services will be provided.
Only after City has approved Professional's time and cost estimate for the provision of such
additional services shall Professional be authorized to commence same, the description of which
additional services shall be set forth in documents which shall be numbered and attached hereto in
the order approved.
2.4 Professional understands and agrees that City reserves the right, at any time, to direct changes, or
cause Professional to make changes, in the Services and/or additional services provided, or to
otherwise change the scope of the work covered by this Agreement, and Professional agrees to
promptly make such changes. Any difference in price or time of performance resulting from such
changes shall be equitably adjusted by City and Professional after receipt of documentation from
Professional in such form and detail as City may require.
2.5 Professional expressly warrants that all Services and/or additional services covered by this
Agreement will conform to the specifications, drawings, samples, instructions, directions and/or
descriptions furnished to City by Professional or by Professional to and accepted by City, and that
such Services and/or additional services will be performed in a timely manner, in a good and
workmanlike manner and free from defects.
2.6 Professional acknowledges and agrees that it knows of City's intended use and expressly warrants
that all Services and/or additional services covered by this Agreement which have been selected,
provided or performed by Professional, based upon City's stated use, will be fit and sufficient for
the particular purposes intended by City.
2.7 Time is of the essence of this Agreement.
SECTION 3. CITY'S RESPONSIBILITIES
3.1 Upon City's request of Professional for a time and cost estimate for the Services and/or additional
services to be provided hereunder, City shall provide such criteria and information with respect to
same as are reasonably necessary for Professional to understand the Services and/or additional
services requested and to provide a time and cost estimate thereon.
3.2 Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, City shall:
3.2.1 Furnish to Professional, upon request, such studies, reports and other available data in
City's possession as City considers reasonably pertinent to the Services and/or additional services
to be provided, and which Professional shall be entitled to rely upon in performing the Services
and/or additional services, unless, in its review of same, Professional determines that such
information is not consistent and fails to promptly so notify City; and
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Robert C.Bommer
Appraisal Services
3.2.2 Arrange and make all provisions for Professional to enter upon public and private property
as reasonably required for Professional to perform the Services and/or additional services; and
3.2.3 Make reasonably available to Professional for consultation, as needed, such individuals as
are necessary for Professional to provide the Services and/or additional services to City.
3.3 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all
matters regarding the Services and/or additional services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall provide to City, within five (5) business days after City requests same, a time
and cost estimate for the Services and/or additional services requested by City to be performed by
Professional.
4.2 Once City has accepted Professional's time and cost estimate for the Services and/or additional
services, such Services and/or additional services shall be performed pursuant to the terms of this
Agreement, within such time and cost estimate, and pursuant to any other terms and conditions set
forth or referenced herein or attached hereto.
4.3 Professional shall coordinate its performance, in the form of physical meetings and/or status
reports, with the Mayor or his duly authorized representative, pursuant to a mutually agreeable
schedule and/or as circumstances dictate.
4.4 Professional shall provide the Services and/or additional services by following and applying at all
times the highest professional and technical guidelines and standards.
SECTION 5. COMPENSATION
5.1 As full and complete compensation for the Services performed by Professional hereunder, and
subject to the terms and conditions contained in this Agreement, including, but not limited to, the
termination provisions set forth in paragraph 7.1 hereinbelow, City shall pay Professional the total
sum of not more than Four Thousand Five Hundred Dollars $4,500.00.
5.2 Professional shall submit an invoice to City no more than once every thirty (30) days for Services
and/or additional services provided City during the time period encompassed by such invoice.
Invoices shall be submitted on a form containing the same information as that contained on the
Professional Services Invoice attached hereto as Exhibit B, which is incorporated herein by this
reference. City shall pay Professional for all undisputed Services and/or additional services
rendered and stated on such invoice within thirty (30) days after the date of City's receipt of same.
If the undisputed portion of an invoice amount is not paid within thirty (30) days of its receipt by
City, Professional shall so notify City. If such undisputed portion of the invoice amount is not
thereafter paid within ten (10) business days after City's receipt of such notice, then a late charge
in a sum equal to the lesser of one percent (1%) of such unpaid and undisputed invoice amount or
the highest rate allowed by law shall accrue and be immediately due and payable by City to
Professional as a separate debt for each month same remains unpaid.
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Robert C.Bommer
Appraisal Services
5.3 In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not
resolved to City's satisfaction within ten (10) business days after notice of such dispute is sent by
City to Professional, City shall pay such amount, under protest, into the City Court of Carmel,
which Court shall hold same until notified of a resolution signed by both parties hereto or the entry
of a final judgment thereon.
5.4 City, in its sole discretion, may agree to pre-pay all or any portion of the compensation to be paid
Professional as a result of its provision of the Services and/or additional services hereunder, which
pre-payment shall be expressly contingent upon and subject to an accounting and reconciliation by
and between the parties at such time as such Services and/or additional services are fully
performed, this Agreement is terminated and/or upon City's request. Professional agrees to
immediately disgorge to City any prepayment amount it has received from City for Services
and/or additional services that are disputed by City and/or which constitutes an overpayment for
same.
5.5 If additional professional services are required and Professional wishes to hire an outside source
for the performance of same, Professional shall so notify City, in advance of the engagement of
such outside source, with an explanation of the need and qualifications of same. If City consents
to such outside source, which consent shall not be unreasonably withheld, City shall reimburse
Professional for the actual cost of same, which reimbursement sum shall be subtracted from the
amount of compensation due Professional from City hereunder. Professional understands and
agrees that any and all outside sources so hired shall be employees or contractors of Professional
only. Professional warrants and indemnifies City for and from any and all costs, fees, expenses
and/or damages incurred by City as a direct or indirect result of the use by Professional of an
outside source. This indemnification obligation shall survive the termination of this Agreement.
SECTION 6. TERM
Subject to the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be
in effect from the Effective Date through December 31, 1999, and shall thereafter, on the first day
of January in each subsequent year, automatically renew for a period of one (1) year, unless earlier
terminated in accordance with the terms and conditions hereof.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services and/or additional services
under this Agreement may be terminated by City or Professional without cause upon thirty
(30) days notice to the other party .
7.1.2 The obligation to provide all or any portion of the Services and/or additional services
under this Agreement may be terminated by City for cause, or upon City's failure to
appropriate monies sufficient to pay for same, immediately upon Professional's receipt of
City's "Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete
compensation hereunder, Professional shall be paid for all such Services and/or additional
services rendered and expenses incurred as of the date of termination of same that are not
in dispute. Disputed compensation amounts shall be resolved as set forth in paragraph 5.3
hereinabove.
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Appraisal Services
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners, successors,
executors, administrators, assigns and legal representatives are bound to the other and to its
officers, agents, partners, successors, executors, administrators, assigns and legal representatives,
in all respects as to all covenants, agreements and obligations of this Agreement.
7.3 No Third Party Beneficiaries.
Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone
other than City and/or Professional.
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither
Professional nor any of its agents, employees, contractors, subcontractors and outside sources are
or shall become employees of City. Furtheiiiiore, Professional shall have the sole responsibility to
pay to or for its agents, employees, contractors, subcontractors and outside sources all statutory,
contractual and other benefits and/or obligations as they become due, and City shall not be
responsible for same. Rather, the compensation to be paid hereunder by City to Professional shall
be the full and maximum amount of compensation and monies required of City to be paid to
Professional hereunder. Professional hereby warrants and indemnifies City for and from any and
all costs, fees, expenses and/or damages incurred by City as a direct or indirect result of any
statutory, contractual or other claim for wages, benefits or otherwise by any agent, employee,
outside source, contractor or subcontractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this
Agreement.
7.5 Insurance.
Professional shall procure and maintain, with an insurer licensed to do business in the State of
Indiana and reasonably acceptable to City, Professional Responsibility Insurance and such other
insurance as is necessary for the protection of City and Professional from any and all claims for
damages or otherwise under workers' compensation, occupational disease and/or unemployment
compensation acts, because of errors and omissions, because of bodily injury, including, but not
limited to, personal injury, sickness, disease or death of any and all of Professional's employees,
agents, contractors, subcontractors or outside sources, and/or because of injury to or destruction of
property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts
shall be no less than those amounts set forth on attached Exhibit C. Professional shall cause its
insurers to name City as an additional insured on all such insurance policies (except on its
Professional Responsibility Insurance policy), shall, upon request, provide City with copies of all
such policies, and shall provide that such policies will not be canceled without thirty (30) days
prior notice to City.
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7.6 Price Terms.
Professional warrants and agrees that all of the prices, terms and warranties granted by
Professional herein are at least as favorable to City as those offered by Professional to other
customers purchasing the same or similar Services and/or additional services under the same
material terms and conditions.
7.7 Force Majeure.
Any delay or failure of either party to perform its obligations hereunder shall be excused if, and to
the extent, it is caused by an event or occurrence beyond the reasonable control of the party and
without its fault or negligence, such as, by way of example and not by way of limitation, acts of
God, actions by any governmental authority (whether valid or invalid), court injunction, fires,
floods, windstorms, explosions, riots, natural disasters, wars, or sabotage; provided that notice of
such delay (including the anticipated duration of the delay) shall be given by the affected party to
the other party within five (5) business days after discovery of the cause of such delay. During
any such period of delay or failure to perform by Professional, City, in its sole option, may
purchase some or all of the same or similar Services and/or additional services from other sources
and reduce the Services requested of Professional hereunder by such degree, without liability to
Professional, or have Professional provide some or all of the Services and/or additional services
from other sources at times requested by City and at the prices set forth in this Agreement.
7.8 Liens.
Professional shall not cause or peunit the filing of any lien on any of City's property. In the event
such a lien is filed of record and Professional fails to remove it within ten (10) days after the date
of filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such
bond, all at Professional's sole cost and expense. Professional shall indemnify and hold harmless
City from and against any and all liabilities, losses, claims, costs, attorney fees, expenses and/or
damages incurred by City in connection with any such lien or the removal thereof. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions
of this Agreement, including Professional's warranties; (b) fails to perform the Services and/or
additional services as specified; (c) fails to make progress so as to endanger timely and proper
completion of the Services and/or additional services and does not correct such failure or breach
within five (5) business days (or such shorter period of time as is commercially reasonable under
the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, files, or has filed against it, a petition in bankruptcy, for receivership or other
insolvency proceeding, makes a general assignment for the benefit of creditors or, if Professional
is a partnership or corporation, dissolves, each such event constituting an event of default
hereunder, City shall have the right to, among other things: (1) terminate all or any part of this
Agreement, without liability to Professional; (2) perform or obtain, upon such terms and in such
manner as it deems appropriate in its sole discretion, the Services and/or additional services which
were to be provided by Professional and Professional shall be liable to City for any excess costs to
City in performing or obtaining same; and/or (3) exercise any other right or remedy available to
City at law or in equity.
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Robert C.Bommer
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7.10 Setoff.
In addition to any right of setoff provided by law, all amounts due Professional shall be considered
net of indebtedness of Professional to City; and City may deduct any amounts due or to become
due from Professional to City from any sums due or to become due from City to Professional
hereunder.
7.11 Government Compliance.
Professional agrees to comply with all present and future federal, state and local laws, executive
orders, rules, regulations, codes and ordinances which may be applicable to Professional's
performance of its obligations under this Agreement, and all relevant provisions thereof are
incorporated herein by this reference. Professional agrees to indemnify and hold harmless City
from any and all losses, damages, costs, attorney fees and/or liabilities resulting from any violation
of such law, order, rule, regulation, code or ordinance. This indemnification obligation shall
survive the termination of this Agreement.
7.12 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees, agents,
assigns and legal representatives from any and all losses, liabilities, claims, judgments and liens,
including, but not limited to, all damages, costs, expenses and attorney fees arising out of any
intentional or negligent act or omission of Professional and/or any of its employees, agents,
outside sources, contractors or subcontractors in the performance of this Agreement, or otherwise.
The failure to do so shall constitute a material breach of this Agreement. This indemnification
obligation shall survive the termination of this Agreement.
7.13 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents, contractors,
subcontractors and outside sources shall comply with all existing and future laws of the United
States, the State of Indiana and City prohibiting discrimination against any employee, applicant for
employment and/or other person in the subcontracting of work and/or in the performance of any
Services and/or additional services contemplated by this Agreement with respect to hire, tenure,
terms, conditions or privileges of employment or any matter directly or indirectly related to
employment, subcontracting or work performance hereunder because of race, religion, color, sex,
handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. City
reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person so discriminated
against. This indemnification obligation shall survive the termination of this Agreement.
7.14 Severability.
If any provision or portion of this Agreement is held to be invalid, illegal or unenforceable by a
court of competent jurisdiction, that provision or portion thereof shall be stricken, and all other
provisions of this Agreement which can operate independently of such stricken provision shall
continue in full force and effect.
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Robert C.Bommer
Appraisal Services
7.15 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this
Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return
receipt requested, addressed to the parties as follows:
CITY: PROFESSIONAL:
City of Carmel Robert C. Bommer, MAI, SRA
One Civic Square Indiana Certified General Appraiser
Carmel, IN 46032 6320 Rucker Road, Suite D
ATTN: Joseph C. Staehler Indianapolis, Indiana 46220
(with a copy to the City Attorney,
Department of Law, same address)
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by
this Agreement, provided that such notice shall also then be sent as required by this paragraph within five
(5)business days from the date of such oral notice.
7.16 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the
parties hereto executes same.
7.17 Governing Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the
City of Carmel, Indiana. The parties further agree that, in the event a lawsuit is filed hereunder,
they waive any rights to a jury trial they may have, agree to file any such lawsuit in an appropriate
court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and
has jurisdiction over same.
7.18 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or
remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in
any way affect the rights of such party to require such performance at any time thereafter.
7.19 Non-Assignment.
Professional shall not assign or pledge this Agreement, whether as collateral for a loan or
otherwise, and shall not delegate its obligations under this Agreement, without City's prior
consent.
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Robert C.Bommer
Appraisal Services
7.20 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the
subject matter hereof, and no prior agreement, understanding or representation pertaining to such
subject matter, written or oral, shall be effective for any purpose. Notwithstanding any other term
or condition set forth herein, but subject to paragraph 7.14 hereof, to the extent any term or
condition contained in any exhibit attached to this Agreement conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and
prevail, unless the parties hereto, or their successors in interest, expressly and in writing agree
otherwise. No provision of this Agreement may be amended, added to or subtracted from except
by an agreement in writing signed by both parties hereto and/or their respective successors in
interest.
7.21 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that
any person or entity executing this Agreement on behalf of such party has the authority to bind
such party or the party which they represent, as the case may be.
7.22 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a
part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof
7.23 Advice of Counsel
The parties warrant that they have read this Agreement and understand it, are fully aware of their
respective rights, have had the opportunity for the advice and assistance of an attorney throughout
the negotiation of this Agreement, and enter into this Agreement freely, voluntarily, and without
any duress, undue influence, coercion or promise of benefit, except as expressly set forth herein.
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Robert C.Bommer
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IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA ROBERT C. BOMMER, MAI, SRA
by and through its Board of Public Indiana Certified General Appraiser
Works and Safety
BY: BY:
r
W e. a—
es Brainard, Presidin Officer Robert C. Bommer
ate: �1 — —c� Date: 3O/ /99 9
Al-'e)A4-k
Mary An urke, Mem r
Date: —) -- --2
Billy Walker, Member
Date:
ATTES • -
Diana Cordray, IAMC, Clerk-Tr rer
Date: -1 -cAi (1
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Robert C. Bommer, MAI, SRA 6320 Rucker Road, Suite D
Indiana Certified General Appraiser Indianapolis, IN 46220
#CG69100182 (317) 257-6255, Ext. 301
CONTRACT FOR APPRAISAL SERVICES
PROPERTY: CLIENT
457 3rd Avenue Southwest City of Carmel
Carmel, Indiana
PURPOSE: REPORT TYPE:
Estimate market value Complete, Self-Contained
FEE: $4,500.00
DELIVERYOF REPORT: Three weeks after written authorization to proceed.
FEES AND EXPENSES
All fees and expenses may be subject to revision by Robert C. Bommer, MAI, SRA upon change in the basic
client request, with such changes to be mutually negotiated upon such occurrence.
„ t, ,4 A
EXHIBIT B
Professional Services Invoice
Date:
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No:
Person Service Services Provided Hourly Hours Total
Performing Date (Describe in detail in one- Rate Worked
Service tenth hour units)
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation &Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident: $ 100,000 each accident
Bodily Injury by Disease $ 500,000 policy limit
Bodily Injury by Disease $ 100,000 each employee
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Limit: $500,000
Each Occurrence Limit: $500,000
Fire Damage (any one fire): $ 50,000
Medical Expense Limit
(any one person): $ 5,000
Comprehensive Auto Liability
Owned, hired and non-owned each accident
Bodily Single Limit: $500,000
injury and property damage
Umbrella Excess Liability
Each occurrence and aggregate $500,000
Maximum Deductible $ 10,000
Professional Responsibility Insurance:
Per Occurrence: $500,000
Aggregate: $500,000
iC • ii-,-s. ,Q. City of Carmel
„1 0irt ,,0, i1
4-„ �� �►►1
Dear Vendor:
We are required by the Internal Revenue code to issue information returns, Form 1099, to individuals and
vendors to whom we have made or will make certain types of payments of $600.00 or more during the
calendar year. Without the information requested on this form and the attached W-9, the IRS may require us
to backup withhold 31% from the payments the City makes to you or your company.
In order to comply with these laws, and eliminate the backup withholding requirement, please provide your
name, address, and your appropriate Tax ID Number (either a Social Security Number or an Employer ID
Number) on the attached W-9 form.
Type of Business (check one): •
Corporation Individual
Partnership Other (please specify)
Business Name
Business Address
Business Phone Number
Please be sure the name on the W-9 is the same as the name assigned to your Taxpayer ID number and/or
make any necessary corrections. If the 1099 is issued with incorrect information, a $50 penalty could be levied
by the IRS. Please return both of these pages to:
City of Carmel
Clerk-Treasurer's Office
1 Civic Square
Carmel, IN 46032
If you have any questions about these forms, please contact me at (317) 571-2428 from 8:00 am to 4:30 pm
EST Monday through Friday. Thank you for you prompt attention to this important matter.
Si cerely,
.. i\kie-'1 .141—
Cindy Sheeks
Accounts Payable Administrator
I t)��J t igg0
Vendor #
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2400
Ick-,-)• ,y,-C-'L
l
� City of C
N �
July 8, 1999
Robert C. Bommer,MAI, SRA
Indiana Certified General Appraiser
6320 Rucker Rd., Suite D
Indianapolis, IN 46220
Dear Mr. Bommer:
On July 7, 1999, the Board of Public Works and Safety approved a contract to do business with
your company. Enclosed are several documents which will ensure a successful and profitable
business relationship with the City of Carmel.
Please review the enclosed sample invoice (Exhibit B of your contract). You do not need to use
this specific form,but we do require you to submit all information requested on the sample in a
similar layout. This format replaces any other form previously used by the City and was effective
upon approval of your contract.
We also ask that you review and complete the enclosed questionnaire and the attached W-9. We
must receive these forms in order to process your claims for services rendered.
Also enclosed is a copy of the signed agreement between your business and the City. Please call
Clerk-Treasurer Diana Cordray at 571-2414 if you have any questions.
Sincerely,
c--ko&Y-64,6 -6/L)
Robin L. Butler
Deputy Clerk
Enclosure
pc: Joe Staehler,Department of Administration
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2400
OF Cq
CG`y ►R � ity
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•
4i/4.TON 6o
November 1, 1999
Robert C. Bommer, MAI
6320 Rucker Road, Suite
Indianapolis, IN 46220-4898
RE: Additional Services#2 Per Contract #0707.99.08
Dear Bob:
As we discussed, the City of Carmel is requesting additional professional services from you.
Pursuant to our current contract with you, Contract #0707.99.08, dated July 7, 1999, I requested
and received from you the proposed scope of services and fee estimates for the following work
tasks:
Additional Services#2—Appraisals
For the properties located at:
1118 South Rangeline Road and
1112 South Rangeline Road, Carmel, Indiana 46032
Fee total of $4,950.00
As I understand it, your time estimate is to begin immediately following the Notice to Proceed
and that it will be completed within 30 days after a detailed inspection of the property can be
made. I hereby approve this additional services estimate, and grant you the Notice to Proceed.
Be advised that you are to bill for this work on a separate invoice and reference the original
contract number and/or the additional services number where applicable. Thank you for your
continued service to the City of Carmel.
Sincerely,
gat/ -4L.,
ph C. Staehler
Director of Administration
Cc:Joseph C. Staehler, Director of Administration
James Brainard, Mayor
Kate Weese, City Engineer
Diana Cordray, Clerk-Treasure
Steve Engelking, Director of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
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November 1, 1999
Robert C. Bommer, MAI
6320 Rucker Road, Suite
Indianapolis, IN 46220-4898
RE: Additional Services # 3 Per Contract # 0707.99.08
Dear Bob:
As we discussed, the City of Carmel is requesting additional professional services from you.
Pursuant to our current contract with you, Contract #0707.99.08, dated July 7, 1999, I requested
and received from you the proposed scope of services and fee estimates for the following work
tasks:
Additional Services #3—Appraisals
Appraisals for Square Block at Southwest corner P` Avenue Southwest and Main Street AND
Square Block at Southwest corner 2nd Avenue Southwest and Main Street.
Fee total of$4,500.00 each of the two properties
As I understand it, your time estimate is to begin immediately following the Notice to Proceed
and that it will be completed no later than December 15, 1999. I hereby approve this additional
services estimate, and grant you the Notice to Proceed.
Be advised that you are to bill for this work on a separate invoice and reference the original
contract number and/or the additional services number where applicable. Thank you for your
continued service to the City of Carmel.
Sincerely,
cphza C. Staehler
Director of Administration
Cc:Joseph C. Staehler, Director of Administration
James Brainard, Mayor
Kate Weese, City Engineer
Diana Cordray, Clerk-Treasure
Steve Engelking, Director of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
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December 2, 1999
Robert C. Bommer, MAI
6320 Rucker Road, Suite
Indianapolis, IN 46220-4898
RE: Additional Services# 4 Per Contract #0707.99.08
Dear Bob:
As we discussed, the City of Carmel is requesting additional professional services from you.
Pursuant to our current contract with you, Contract #0707.99.08, dated July 7, 1999, I requested
and received from you the proposed scope of services and fee estimates for the following work
tasks:
Additional Services #4—Appraisals
For the properties located at:
1036 South Rangeline Road, Carmel, Indiana 46032
Fee total of $3,500.00
As I understand it, your time estimate is to deliver the report around January 17, 2000. I hereby
approve this additional services estimate, and grant you the Notice to Proceed.
Be advised that you are to bill for this work on a separate invoice and reference the original
contract number and/or the additional services number where applicable. Thank you for your
continued service to the City of Carmel.
Sincerely,
ose C. Staehler
Director of Administration
cc: Joseph C. Staehler, Director of Administration
James Brainard, Mayor
Kate Weese, City Engineer
Diana Cordray, Clerk-Treasurer
Steve Engelking, Director of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA�6032 317/571-2400
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January 19, 2000
Robert C. Bommer, MAI
6320 Rucker Road, Suite
Indianapolis, IN 46220-4898
RE: Additional Services # 5 Per Contract #0707.99.08
Dear Mr. Bommer:
As we discussed, the City of Carmel is requesting additional professional services from you.
Pursuant to our current contract with you, Contract # 0707.99.08, I requested and received from
you the proposed scope of services and fee estimates for the following work tasks:
Additional Services #5—Appraisals
For the properties located at:
111 1st Street SW and
220 1s`Avenue SW, Carmel Indiana
Fee total of$3,500.00
As I understand it, your time estimate for providing this service is to deliver a complete appraisal
on or before March 15, 2000. Per our contract procedural requirements, I hereby approve the
above additional services estimate, and grant you the Notice to Proceed on providing these
services.
Be advised that you are to bill for this work on a separate invoice and reference the original
contract number and/or the additional services number where applicable. Thank you for your
continued service to the City of Carmel.
Sincerely,
7etekke-e..--,
Jo eph C. Staehler
Director of Administration
Cc:Joseph C. Staehler, Director of Administration
James Brainard, Mayor
Kate Weese, City Engineer
Diana Cordray, Clerk-Treasurer
Steve Engelking, Director of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 460,32 317/571-2400
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TONG epp7)-)March 22, 2000
Robert C. Bommer, MAI
6320 Rucker Road, Suite
Indianapolis, IN 46220-4898
RE: Additional Services#6 Per Contract#0707.99.08
Dear Mr. Bommer:
As we discussed, the City of Carmel is requesting additional professional services from
you. Pursuant to our current contract with you, Contract # 0707.99.08, I requested and
received from you the proposed scope of services and fee estimates for the following
work tasks:
Additional Services#6—Appraisal Review (See Attachment A)
Parcels 1 — 13 of 122nd Street & Adams Street
Fee total of$ 16,132.50 (maximum)
As I understand it, your time estimate for providing this service is to deliver the last
reviewed appraisal no later than two weeks after received by my office. Per our contract
procedural requirements, I hereby approve the above additional services estimate, and
grant you the Notice to Proceed on providing these services.
Be advised that you are to bill for this work on a separate invoice and reference the
original contract number and/or the additional services number where applicable. Thank
you for your continued service to the City of Carmel.
Sincerely,
&J %2/
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Jos eh C. Staehler
Director of Administration
Cc: Joseph C. Staehler, Director of Administration
James Brainard, Mayor
Kate Weese, City Engineer
Diana Cordray, Clerk-Treasurer
Steve Engelking, Director of Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 31 7/5 7 1-2400
ATTACHMENT A
Robert C. Bommer, MAI
Real Estate Appraiser and Consultant
6320 RUCKER ROAD • SUITE D • INDIANAPOLIS, INDIANA 46220-4898
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�t,'`f11w(..,. BUSINESS (317) 257-6255, EXTENSION 301 • FAX (317) 252-5275
March 22, 2000
City of Carmel
City Hall
1 Civic Square
Carmel, Indiana 46032
Attention: Mr. Joseph Staehler
Director of Administration
Re: Appraisal Review Fee Estimate
Project: STP-9929 ( )
Road: 122nd &Adams Street
County: Hamilton
City Carmel, Indiana
Dear Mr. Staler
In accordance with your request I have made an estimate of the fees to review appraisals on the above
captioned project to be prepared by appraisers James L. Babb, Jr. MAI, SRA, and Joseph C Traynor,
GAA, RAA. I understand that this is a Federal Aid project in construction, and all documents must meet
the requirements for appraisals and reviews as set out in the Appraiser's Handbook of the Division of
Land Acquisition of the Indiana Department of Transportation. The appraisals and reviews will meet these
standards, and (USPAP) the Uniform Standards of Professional Practice. In accordance with past
experience with InDOT the review fees are estimated at 45% of the approved appraisal fees. The review
fee will apply only to the appraisal fee and not to incidental expenses that the appraiser adds to the fee
for out of pocket expense (pass through cost) for cost-to-cure estimates.
The appraisals will be reviewed as they are submitted to me, and will be submitted to you on a piece meal
basis, along with a statement for the review services. The last reviewed appraisal will be submitted to you
no later than two weeks after I receive it from the appraiser in an acceptable format. The appraisal review
fees at 45% of the appraisal fee is set out as follows:
Parcel Number Report Type Review Fee Estimate
1 Short Form $ 855.00
2 Short Form $675.00
3 Short Form $ 787.50
4 Short Form $ 787.50
5* Long Form $1,687.50*
5 Alternate* Short Form $1,125.00*
6 Short Form $607.50
7 Value Finding $ 360.00
8 Short Form $ 787.50
9 Short Form $ 787.50
10 Value Finding None City Owned
11 Value Finding $ 360.00
12** Long Form $7,875.00
13 Short Form $ 562.50
TOTAL ESTIMATE REVIEW APPRAISAL FEE ESTIMATE $ 15,570.00 Minimum
$ 16,132.50 Maximum
ATTACHMENT A
* Only one of the two alternative will be completed on Parcel 5. If the appraiser's research indicated
severance damages due to the separated residues, the long form alternative will be completed. If the
research indicated no severance damages, the short form alternative will be completed.
** Parcel 12 involves 10 privately owned condominium units that will be damaged, that will require long
form appraisals on each of the 10 units, plus a short form report will be necessary on common areas
owner by the home owners association.
Thank you for the opportunity to provide this fee estimate. I look forward to working with you and the City
of Carmel on this project. If after review of this estimate you have questions or seek additional
information, please so advise.
Sincerely,
ORtliiatit 0. G-IihmtAAA
Robert C. Bommer, MAI, SRA
Indiana Certified General Appraiser
#CG69100182