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HomeMy WebLinkAboutClark Dietz, Inc.ClarkDietz, Inc. City Engineer Stormwater Services AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES (''Agreement") made this ,[ ~/'~hay ofJ,,~/~,oan o.~., 1997, by and between the City of Cannel, Indiana, acting by and through its Board of Pu'blic Works and Safety, hereinafter referred to as "City", and Clark Dietz, Inc, hereinai~er referred to as "Professional". WHEREAS, City owns and is responsible for public works which include, by way of illustration and not by way of limitation, the construction, operation and maintenance of much of the infrastructure system in the City including, but not limited to, its municipal water and sewer utilities; the street system including, but not limited to, pavements, curbs, sidewalks, street trees and alleys; the storm drainage system including, but not limited to, pipes and open ditches; and is also responsible for the planning, design, construction, operation and maintenance of said infrastructure system; and .WHEREAS, City is also responsible for the zoning, planning, annexation, adoption of construction standards and enforcement thereof throughout its corporate limits and within Clay Township through a joinder agreement; and WHEREAS, from time to time City needs professional Services to assist it in effectively and efficiently fulfilling the foregoing responsibilities; and WHEREAS, Professional is experienced in providing the professional Services covered by this Agreement and relating to the planning, design, construction, operation and/or maintenance of such municipal infrastructure system; and WHEREAS, City desires to hire Professional as an independent contractor for the purpose of providing to City, on a non-exclusive basis, the professional Services referenced herein; and WHEREAS, Professional is qualified and desires to provide City With said professional Services as City may request in writing from time to time. NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES. 2.1' The City desires to hire Professional as an independent contractor for the professional Services set forth in Appendix A ("Services"), as attached hereto and incorporated herein. Professional desires to provide to City said Services as set forth herein. ¸2.2 By and through its Mayor, the City may, from time to time, request Professional, on a non-exclusive basis, to provide additional Services to assist City in its planning, design, construction, operation and/or ClarkDietz, Inc. City Engineer Stormwater Services maintenance of its infrastructure system. The scope of such additional Services to be provided by Professional to City shall be as requested and defined, in writing, by the Mayor or his duly authorized representative. When City desires additional Services from Professional, the Mayor or his authorized representative shall notify Professional and set forth the scope of such additional Services desired, as well as the time frame in which such .Services are to be rendered. Professional shall then provide to City, at no cost to City, an estimated cost for such additional Services as well as the date by which such additional Services will be provided. Only aRer City has approved Professional's time and cost estimate for the provision of such additional Services, shall Professional be authorized to commence such additional Services, the descriptions of which shall be set forth in written documents which shall be numbered and attached hereto in the order approved. SECTION 3. CITY'S RESPONSIBILITIES 3.1 Upon request for a time and cost estimate, City shall: 3.1.1 Provide all criteria and information with respect to City's Services request reasonably necessary for Professional to understand the specific Services requested and to provide a time and cost estimate; and 3; 1.2 Designate the Mayor or his duly authorized representative to act on City's behalf on all matters conceming any and all such Services. 3.2 Once' City has accepted Professional's time and cost estimate for such Services, City shall: 3.2. 1' Furnish to Professional, in a timely manner, all studies, reports and other available data in City's possession that City considers reasonably pertinent to the Services to be provided in addition to the information previously supplied to help Professional with its time and cost estimate, and obtain additional existing reports and data as are reasonably required for Professional to perform the Services, all of which Professional shall be entitled to rely upon in performing such Services unless, in its review of same, Professional determines that such information is not consistent and fails to promptly so notify City; and 3.2.2 Arrange and make all provisions for Professional to enter upon public and private property as reasonably required for Professional to perform such Services.. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Once City has requested Professional's time and cost estimate for requested Services, Professional shall provide, within five (5) business days, a time and cost estimate and/or a request for specific information necessary to provide a time and cost estimate. 4.2 Once City has accepted Professional's time and cost estimate for such Services, they shall be performed pursuant to the terms of this Agreement and within the accepted time and cost estimate, and pursuant to any other terms specifically enumerated in the Services description and approval to be attached hereto and incorporated herein by this reference. Time is of the essence of this A~reement. 4.3 'Professional shall coordinate its performance, in the form of physical meetings and/or written status reports, with the Mayor or his duly ClarkDietz, Inc. City Engineer Stormwater Services authorized representative, pursuant to a mutually agreeable schedule to be outlined in the Services request or as circumstances dictate. 4.4 Professional has read and understands this Agreement, and agrees that Professional's written 'acceptance or commencement of any work or Services under this Agreement shall constitute Professional' s acceptance of its terms and conditions. 4.5 Professional agrees to provide the Services necessary to perform the requirements of this Agreement and to execute its responsibilities hereunder by following and applying at all times the highest professional and technical guidelines and standards. City reserves the fight at any time to direct changes, or cause Professional to make changes in the Services provided, or to otherwise change the scope of the work covered by this Agreement, and Professional agrees to promptly make such changes. Any difference in price or time of performance resulting from such changes shall be equitably adjusted by City after receipt of documentation from Professional in such form and detail as City may require. 4.6. Professional expressly warrants that all Services covered by this Agreement will conform to the specifications, drawings, samples, instructions, directions and/or descriptions furnished to or by City to Professional, and that such Services will be performed in a timely manner, in a good and workmanlike manner and flee from defects. In addition, Professional acknowledges that Professional knows of City's intended use and expressly warrants that all Services covered by this Agreement which have been selected, provided or performed by Professional, based upon City's stated use, will be fit and sufficient for the particular purposes intended by City. 5. COMPENSATION 5.1 As full compensation for the Services performed by Professional hereunder, City shall pay to Professional as set forth below: 5.1.1 Each assignment given by City to Professional shall be described as an individual work order and shall have a defined scope and an estimated fee. This fee will be determined for each individual work order prior to the acceptance of the scope and subsequent issuance of the Notice to Proceed for this work order. This fee shall be based upon the Schedule of Billing Rates which is attached as Appendix A. Where necessary, Appendix A will be revised on an annual basis and become effective upon acceptance and approval by the City' s appropriate governing entity (usually the Board of Public Works and Safety) following receipt of such revised Schedule. 5.1.2 City will pay Professional reasonable reimbursable expenses based upon actual costs for items including, but not limited to, travel, reproduction, printing, etc. Mileage charges will be billed at the then- current rate in effect for Professional, not to exceed the Internal Revenue Service's allowable rate. 5.1.3 If additional professional Services are required and Professional needs to hire outside sources for performance of same, Professional shall so notify City in writing with an explanation of the need and the qualifications of the outside sources. If City is agreeable, City shall reimburse Professional for the actual cost of such outside Services. Professional understands and agrees that any and all outside sources so hired shall be employees or contractors of Professional only. Professional warrants and indemnifies City for and from any and all costs, fees, expenses . and/or damages incurred by City as a direct or indirect result of the SenAces or use by Professional of outside sources. 5.1.'4 Professional will submit an invoice to City every four (4) weeks. City shall pay Professional for SenAces rendered with forty-five (45) days ClarkDietz, Inc. City Engineer Stormwater Services after the date of receipt of invoice. If the invoice amount is not paid within forty-five (45) days of receipt, Professional shall so notify the City .and if the mount is not disputed and not paid within fifty (50) days after the date of such invoice, then a late charge in a sum equal to one percent (1%) of such unpaid invoice amount shall accrue and be immediately due and payable as a separate debt for each month it remains unpaid. In the event that the invoice mount is disputed, City shall so notify Professional and if such dispute is not resolved to City' s satisfaction within ten (10) business days after notice of such dispute, City shall pay such mount under protest into the City Court of Carreel, which Court shall hold the money until notified of a resolution signed by both parties hereto or the receipt of a final judgment thereon. Professional voluntarily waives its fights under Indiana law to a shorter payment period. 5.1.5 The Professional shall maintain accounting records of its costs and expenses in accordance with generally accepted accounting practices. Access to such records will be provided during normal business hours with reasonable notice during the term of this Agreement and for three (3) years thereafter. SECTION 6. TERM Subject to the termination provisions set forth in Section 7 herein, this Agreement shall be in effect from the Approval Date through December 31, 1997 and shall thereafter on the' first day of January in each subsequent year automatically renew for a period of one ( 1 ) calendar year unless otherwise agreed by the parties hereto. SECTION 7. MISCELLANEOUS 7.1 City Property. Any and all documentation (other than original tracings and original calculations) generated by Professional pursuant to this Agreement shall be considered City's exclusive property and shall be disclosed only to City and to no other person without the City's prior written permission. Professional shall keep confidential all working and deliberative material pursuant to IC 5-14-3-4. 7.2 Termination. The obligation to provide Services under this Agreement may be terminated by City or Professional without cause upon thirty (30) days' written notice to the other party and with cause immediately upon receipt of notice to cease all Services. In the event of termination, Professional will be paid for all Services rendered and expenses incurred to date of termination and not in dispute. For purposes of clarification, Professional shall be paid the percentage of the lump sum estimate that City determines in good faith to be the same percentage of work performed pursuant to the terms of this Agreement and not in dispute. Disputed invoice amounts shall be resolved as set forth in paragraph 5.1.5 hereinabove. 7.3 Binding Effect. City and Professional and their respective officers, agents, partners, successors, executors, administrators, assigns and legal representatives are bound to the other party to this Agreement, and to the officers, agents, partners, successors, executors, administrators, assigns and legal representative of such other party in all respects as to all covenants, agreements and obligations of this Agreement not illegal nor otherwise unenforceable in law or equity. ClarkDietz, Inc. City Engineer Stormwater Services 7.4 No Third Party Beneficiaries. Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone other than City or Professional. 7.5 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and Professional shall in no fashion be deemed to be an employee of City. In that regard, Professional and all of its employees, contractors, agents and other persons shall not be employees of City. Furthermore, Professional shall have all responsibility to pay to or for its employees, contractors, agents or other persons all statutory, contractual and other benefits and obligations at its discretion. The City shall not be responsible for same, but rather the compensation to be paid hereunder by City to Professional shall be the full compensation and monies required of City to be paid to Professional. 7.6'Insurance. Professional shall procure and maintain with an insurer licensed to do business in Indiana reasonably acceptable to City, insurance ("Insurance"), for the protection of City and Professional from claims under workers' compensation acts, claims for damages because of errors and omissions, and bodily injury, sickness, disease or death of any employees, contractors, agents or others, and from claims or damages because of injury to or destruction of property, including loss of use resulting therefrom, as well as Professional Responsibility Insurance in the amounts set forth in Appendix B attached hereto. Professional shall cause its insurers to name City as an additional insured on all insurance policies (other than on the Professional Responsibility policy) and to provide that such policies will not be canceled without thirty (30) days prior written notice to City. 7.7 Indemnification Professional shall indemnify and hold harmless the City and its respective officers, employees, and agents from all loss, liability, claims, judgments, and liens, including costs and expenses and attorney fees, arising out of any negligent act, error or omission of Professional or any of its colleagues, associates, agents, employees or subcontractors in the performance of this Agreement. The failure to do so shall constitute a material breach of this Agreement. 7.8 Discrimination Prohibition Professional represents and warrants that it and its professionals shall comply with all existing laws of the United States, the State of Indiana and the City of Carreel prohibiting the discrimination against any employee or applicant for employment or subcontractor in the performance of any project contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment or subcontracting because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. 7.9 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable . by a court of competent jurisdiction, the provision shall be stricken, and all other provisions of this Agreement which can operate independently of such stricken provision shall continue in full force and effect. ClarkDietz, Inc. City Engineer Stormwater Services 7.10 Notice. Any notice, invoice, order or other correspondence required to be sent under this Agreement shall be in writing and either hand-delivered or sent by first-class U.S. mail, postage prepaid, addressed to the parties at the following addresses: CITY: PROFESSIONAL: City of Carmel One Civic Square 'Carrnel, IN 46032 Attention: Kate Boyle, City Engineer (with a copy to the City Attorney, Department of Law, same address) Clark Dietz, Inc. 8445 Keystone Crossing Suite 105 Indianapolis, IN 46240 Attention: Dale Tekippe 7.11 Approval Date. The Approval Date is the date on which the last of the parties hereto approves and executes this Agreement. 7.12 Governing Law. This Agreement shall be govemed by and construed in accordance with the laws of the State of Indiana, except for the conflict of laws provisions thereof, as well as all municipal ordinances and codes of the City of Carmel, Indiana, as the same shall be in full force and effect upon the Approval Date. 7.13 Waiver~ Any delay or inaction on the part of City in exercising or pursuing its rights and remedies provided hereunder or by law shall not operate to waive any such rights or remedies nor in any way affect the rights of City to require such performace at any time thereat~er. 7.14 Exhibits. All exhibits and/or appendices referenced herein, whether marked "Exhibit", "Appendix", or by some other title, shall be considered a part of this Agreement as though fully set forth herein. 7.15 Prior Agreements. This Agreement contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Agreement, and no prior agreement, understanding or representation pertaining to any such matter shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from, except by an agreement in writing signed by all parties hereto or their respective successors in interest. 7.16 Representation and Warranties. . The. parties represent and warrant that they are authorized to enter into this Agreement and that the party executing this Agreement has the authority to bind the party which they represent. ClarkDietz, Inc. City Engineer Stormwater Services 7.17 Entire Agreement. This Agreement represents the entire understanding and agreement between Professional and City with respect to the subject matter hereof and supersedes all . prior negotiations, representations, and/or contracts, either oral or written. 7.25 Headings. All heading and sections of this Agreement are inserted for convenience only and do not form part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement. CITY OF CARMEL, INDkNA by and through its Board of Public Works and Safety BY: ~'ines Brainard, Mayor Date: , em er Clark Dietz, Inc. BY: Dale Tekippe, P.E.' Title: Vice President Date: ATFEST: Diana Cordray, Clerl~;re~a re'¢~ Date: APPENDIX A SERVICES FOR STORMWATER ENGINEERING ON-CALL CONTRACT CLARK DIETZ, INC Ao PROJECT DESCRIPTION This Agreement provides for on-call stormwater engineering services to the City of Carmel from Clark Dietz, Inc. (Professional). Individual work orders will be prepared for specific work assignments in accordance with the detailed format presented under B. SCOPE OF SERVICES of this Appendix. Work will proceed only upon issuance of a written notice to proceed on individual work orders. Be SCOPE OF SERVICES Individual work orders shall be defined as follows: 1. Scope of Services A scope of services identifying a set of specific work tasks shall be prepared for each work order. These services may include, but not be limited to: data collection, field checks, site study and analysis, drainage design, and report preparation. 2. Deliverables Deliverable end products shall be defined for each work order. These may include, but not be limited to: reports, designs, plans and specifications. 3. Schedule A schedule shall be defined for delivery of the end products of each work order. 4. Compensation The total compensation shall be defined for each work order and shall be based on the attached Schedule of Billing Rates. 1 of 2 APPENDIX A C. SCHEDULE OF BILLING RATES GENERAL BILLING RATES CLARK DIETZ, INC. January 1, 1997 TITLE HOURLY RATE Sr. Project Manager Project Manager Engineer IV/Architect IV Engineer Ill/Architect III Engineer II/Architect II Engineer I/Architect I Design T ech IV Design Tech III Design Tech II Design Tech I/Drafting Tech III Administrative Assistant Drafting Tech II Drafting Tech I Two Person Survey Crew with Equipment 110.00 82.00 75.00 68.00 58.00 53.00 60.00 55.00 50.00 45.00 45.00 35.00 30.00 95.00 Notes: Rates include actual salaries or wages paid to employees of Clark Dietz plus payroll taxes, FICA, Worker's Compensation insurance, other customary and mandatory benefits, and overhead and profit. 2of2 ClarkDietz, Inc. City Engineer Stormwater Services APPENDIX B INSURANCE COVERAGES Workers Compensation & Disability Statutory Limits Employer's Liability: Bodily Injury by Accident: Bodily Injury by Disease Bodily Injury by Disease $100,000 each accident $ 500,000 policy limit $100,000 each employee Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): Products/Completed Operations: $2,000,000 $2,000,000 Personal & Advertising Injury Limit: Each Occurrence Limit: Fire Damage (any one fire): Medical Expense Limit (any one person): $1,000,000 $1,000,000 $ 50,000 $ 5,000 Comprehensive Auto Liability Owned, hired and non-owned Bodily Single Limit: injury and property damage each accident $1,000,000 Umbrella Excess Liability Each occurrence and aggregate Maximum Deductible $2,000,000 $ 10,000 OWNER' s Protective Insurance: Per Occurrence: $2,000,000 Aggregate: $2,000,000 February 20, 1997 Dale Tekippe Clark Dietz, Inc. 8445 Keystone Crossing Suite 105 Indianapolis, Indiana 46240 Re: Agreement for Professional Services Enclosed is a copy of the signed contract approved by the Carmel Board of Public Works and Safety February 19, 1997. Please call if you have any questions. Sincerely, Rebecca L. Wolf Chief Deputy Clerk cc:~, city atty, engr ':" CityofC.armel ,~, DEPARTMENT OF ENGINEERING Dee, ember 18, 1997 Dale R. Teldppe, P.E. Clark Dietz, Inc. 8445 Keystone Crossing, Suite 105 Indianapolis, Indiana 46240 RE: Notice to Proceed (Work Order No. 6 - Underwood Court Erosion Control Improvements) Dear Dale: Please let this serve as your official Notice to Proceed for the Work Order No. 6 pursuant to the Agreement for Professional Services Contract with your firm, Contract t~0219.97.04 approved by the Board of Public Works and Safety at the February 19'h, 1997 meeting. The scope of this work includes the Design, Construction Coninct Documents, Permit Applications and Bidding Process tasks as shown on the work order attachments. The fee associated with this work is aLump Sm of $14,550.00 We look fortyard to both the successful completion of this work and the continuation of excellent and professional services from your staff as we have received thus far during all previous Work Orders. If you have any questions, please feel flee to contact me at 571-2441. M. Kate Boyle, P.E. City Engineer Mayor Brainard Diana Cordray, Clerk Treasurer Doug Haney, City Attorney · David Klingensmitk, Slzeet Department 'Bob Allen, Engineering Department C,"ty of Carreel Board of Public Works and Safety On-Call Engineedng Agreement Stormwater Engineerfng Services - Feb. 19, 1997 WORK ORDER AUTHORIZATION Work Order No. 6 Date Prepared: 9-24-97 Project Name: PROJECT NAME AND BRIEF DESCRIPTION UndenNood Court Erosion Control Improvements D Construction Contract Documents and Permit Applications Preparation Project Description: This project involves the design of erosion control improvements on the south bank of Cool Creek at the back lot line of Lot 45, Wood Creek II Subdivision, 5348 Underwood Court. These improvements will be in accordance with the recommendations of the "Preliminary Design Report, Underwood court Erosion Control Improvements, July, 1997" by Clark Dietz, Inc. ~..*.?..!i!~i~.'....'~.=.'..~i!~!!i~!~! 1. SCOPE OF SERVICES See Attachment A. 2. DELIVERABLES a. Construction plans and specifications, cost estimate, temporary construction easement drawing b. IDNR, IDEM, and COE permit applications c. Assistance dudng bidding and award of construction contract i"!'.'..'.':.-:'. . . .'..'... ::' .".' .. '.. ~.;.~:~?........L:~::!.`:i...~.~::~?.~.¥?~:~:~.`~.~.~..~;;.~..`:~;:..;~~.~.~.`.~...<:..:~`~`.~:~.~.~.~:~ ~::!..'~,",.~,..',.?..".~..'..~.?.'.:......::..~.'.'~.'.":".'.: :~".'.!.": :~.'..'~:.':: 3. SCHEDULE All work through task itdm,'-C.4 Permit Applications will be completed within 90 calendar days of notice to proceed. 4. COMPENSATION Lump sum amount: $ ...... .,, AUTHORIZATION Approved for City of Carmeh Approved for Clark Dietz, Inc. M. Kate Boyle, P.E. Department of Engineering · Dale R. Tekippe, P.E. · Vice President Date Date ATTACHMENT A WKORDNO6,1~RT Clark Dietz, Inc. City of Carmei Board of Public Works and Safety On-Ca~ Engineerfng Agreement Stormwater Engineerfng Services - Feb. 19, 1997 WORK ORDER NO. 6 UNDERWOOD COURT EROSION CONTROL IMPROVEMENTS CONSTRUCTION CONTRACT DOCUMENTS AND PERMIT APPLICATIONS PREPARATION SCOPE OF SERVICES A. Design Survey Complete final design field surveys as required to define topography and surface features, locate above and below ground utilities, and tie the proposed project alignment into the existing lot/section comer monumentation. 2. Reduce the field survey information and prepare existing condition drawings and CADD files. B. Construction Contract Documents 1. Develop plan drawings for the project. The drawings will generally include: Title Sheet General Notes, Index, Legend, and Quantities Plan View Creek Cross-Sections Details 2. Determine tempq. rary construction easement needs and prepare a temporary construction easement needs drawing. 3. Conduct a field review of the plan drawings to identify any constraints or construction concerns. 4. Develop specifications for the project including bid and proposal instructions/forms, general provisions, and supplementary specifications. 5. Determine construction quantities and prepare an estimate of probable construction cost. 6. Complete an independent quality control review of the construction documents. 7. Prepare and submit one set of plans, specifications, construction easement, and estimate of probable construction cost to the City for review. 8. Meet with City staff to disduss review comments. 9. Attend a meeting between the city and the property owner at 5348 Underwood Court to review project plans. 10. Based on comments received during the review meetings, finalize plans, specifications, and estimate of probable project cost. WKORDNO6.CRT Clark Dietz, Inc. City of Carreel Board of Public Work~ :-" ~fe .ty On-CaB Engineering Agreement Storm water Engineering ~' ...' ': ~ - .;..:7~ ' ~. 're.:'7 C. Permit Applications e Prepare for and attend an early project coordination meeting with IDNR and IDEM staff to review the design concept and identify concerns so they can be incorporated into the design· Prepare and submit permit application to IDNR for "Construction in a Floodway." This application will include public notification requirements. (Note: This permit application does not include hydraulic modeling or analysis of the Cool Creek floodway or channel· Also, there does not appear to be a fresh water lake within a '~ mile of the.project, so a "Ditch Act" permit will not be required.) Prepare and submit a permit application for a Nationwide Permit No. 13 to the U. S. Army Corps of Engineers (Louisville District). Prepare and submit written notification to IDEM requesting their review of the project and issuance of a 401 Water Quality Certification. Provide follow up coordination with permitting agencies to determine status of permits and answer any questions. Complete revisions to the above documents as requested by permitting agencies and as approved by the City of Carreel. De Bidding Process 1. Prepare and submit final construction documents in hard copy (10 sets), reproducible (1 set), and eleCf~onic format to the City. Documents will be in Microsoft Word, Excel or Access and Aut~CADD Release 13 format. 2. Issue contract document sets to potential bidders as requested. Maintain document holders list and keep City Engineer's office advised. 3. Prepare and issue addenda as needed. 4. Answer/Interpret design questions during bidding and construction. WKORDNO&ORT Clark Dietz, Inc. October 3 1st, 1997 Ci:y C. arme' DEPARTMENT OF ENGINEERING Dale R. Tekippe, P.E. Clark Dietz, Inc. 8445 Keystone Crossing, Suite 105 Indianapolis, Indiana 46240 RE: Notice to Proceed CWork Order No. 7 - A!wyne Road Drainage Improvements) Dear Dale: Please let this serve as your official Notice to Proceed for the Work Order No. 7 pursuant to the Agreement for Professional Services Contract with your firm, Contract ~0219.97.04 approved by the Board of Public Works and Safety at the February 19th, 1997 meeting. At this time, I would ask that you proceed with Phase 1 as indicated on the Work Order Authorization form, and initiate all efforts to complete this phase as quickly as possible. It is anticipated that the City will take the Preliminary Construction Plans resulting from this phase, and proceed with the final design and construction of the work in-house. We are hoping to complete this work this year, before the ground freezes. As soon as the survey work illustrating the location of trees needing to be removed is available, I would like a copy of this information so that we may contact our tree removal contractor to perform this work. We look Ibrward to both the successful completion of this work and the continuation of excellent and professional services from your staff as we have received thus far during all previous Work Orders. If you have any questions, please feel free to contact me at 571-2441. Sincerely, M. Kat'e Boyle, P.E. City Engineer ' Mayor Brainard Diana Cordray, Clerk Treasurer David Klingensmith, Street Department Bob Allen, Engineering Department .,~NE t :I\'iC: %'~['.~xgE CARNIEL. INDIANA 46032 ~17/571-2441 City of Carmel Board of Public Works and Safety On-Call Engineering Agreement Stormwater Engineering Services - Feb. 19, 1997 WORK ORDER AUTHORIZATION Work Order No. 7 Date Prepared:l 0-31-97 PROJECT NAME AND BRIEF DESCRIPTION Project Name: Alwyne Road Drainage Improvements Project Description: This project involves the design of drainage improvements along the eastern lot line of 806 Alwyne Road. The project has been divided into two phases: Phase I - Design Development and Phase II - Construction Contract Documents and Bidding. 1. SCOPE OF SERVICES See Attachment A. 2. DELIVERABLES Phase I - Preliminary construction plans and cost estimate Phase II - Final construction plans and specifications; bidding assistance 3. SCHEDULE All work on Phase I will b...e' completed within 45 calendar days of notice to proceed. Work on Phase II will not commence unless initiated by the City of Carreel. If Phase II is initiated, all work will be completed Within 30 calendar days from notice to proceed. 4. COMPENSATION Lump sum amount: Phase I - $4,758, Phase II - $3,926 AUTHORIZATION l0 7' Date Approved for Clark D!etz, Inc. Dale R. Tekippe, P.E.//,~/?/ Vice President Date WKORDNO7. DRT Clark Dietz, Inc. City of Carme/ Board of Public Works and Safety On-Carl Engineering Agreement Stormwater Engineering Services - Feb. 19, 1997 ATTACHMENT A WORK ORDER NO. 7 ALWYNE ROAD DRAINAGE IMPROVEMENTS CONSTRUCTION CONTRACT DOCUMENTS PREPARATION SCOPE OF SERVICES Phase I - Design Development A. Field Survey 1. Complete design field surveys as required to define topography and surface features, locate above and below ground utilities, and tie the proposed project alignment into the existing lot/section corner monumentation. 2. Reduce the field survey information and prepare existing condition drawings and CAD D files. B. Preliminary Design 1. Develop preliminary plan and profile drawing of proposed improvements. 2. Compute project quantities and estimate of probable project cost. 3. Submit one copy,bf the following information to the City for review and comment. - preliminary plan and profile drawings - estimate of probable project cost 4. Meet with City to discuss review comments. 5. Attend a meeting between the City and the property owner at 806 Alwayne Road to review project. Phase II - Construction Document and Bidding C. Construction Contract Documents 1. Develop final plan drawings for the project. The drawings will generally include: - Title Sheet . - Plan, Profile, and Details Sheet 2. Develop specifications for the project including bid and proposal instructions/forms, general provisions, and supplementary specifications. 3. Update final project quantities and estimate of probable project cost. WKORDNO7. DRT Clark Dietz, Inc. City of Carmel Board of Public Works and Safety On-Call Engineering Agreement Stormwater Engineering Services - Feb. 19, 1997 Dw 4. Prepare and submit one set of plans, specifications, and project cost estimate to the City for review. Bidding Process 1. Prepare and submit final construction documents in hard copy (10 sets), reproducible (1 set), and electronic format to the City. Documents will be in Microsoft Word, Excel or Access and Autocad Release 13 format. 2. Issue contract document sets to potential bidders as requested. Maintain document holders list and keep City Engineer's office advised. 3. Prepare and issue addenda as needed. 4. Attend preconstruction meeting. 5. Answer/Interpret design questions during bidding and construction. WKORDNO7. DRT Clark Dietz, Inc. August 23, 1999 Ci:y of Carme'_ DEPARTMENT OF ENGINEERING Dale R. Tekippe, P.E. - C~':Dietz, In~. 8445 Keystone Crossing, Suite 105 Indianapolis, Indiana 46240 RE: Notice to Proceed (Additional Sen'ices 10a - Medical Drive Drainage Improvements Optional Sen'ices) Dear Dale: Please let this serve as your official Notice to Proceed for Additional Services #1 0a (Work Order No. 10a), optional services, pursuant to the Agn'eement for Professional Services with your firm, under Contract #0219.97.04 as approved by the Board of Public Works and Safety at the Februat37 19th, 1997 meeting. At this time, I would ask that you proceed with the development of the final design drawings and specification as indicated in the Optional Setwices section of the Work Order Authorization, attached and labeled as Attachment "A". The City understands this work will be completed ~x;ithin 20 calendar days of this notice to proceed for a total cost of $3,430.00. We look fonvard to both the successful completion of this work and the continuation of excellent and professional services from your staff as we have received thus far during all previous Work Orders. If you have any questions, please feel free to contact Kate Boyle-Weese or me at 571-2441. Craig M. Parks Assistant City Engineer Attachments Mayor Brainard Kate Boyle-Weese, City Engineer Diana Cordray, Clerk Treasurer David Klingensmith, Street Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 City of Carmel Board of Public Works and Safety I I I On-Ca~ Engineering Agreement Stormwater Engineering Services - Feb. 19, 1997 WORK ORDER AUTHORIZATION Work Order No. 10 Date Prepared: 4-19-99 PROJECT NAME AND BRIEF DESCRIPTION Project Name: Medical Drive Drainage Improvements Design Plans Project Description: This project involves the formulation of preliminary design plans for improvements to the ditch section lying between Medical Drive and East 116th Street immediately east of the Woodland Shops. Drawings will be developed showing existing site conditions and proposed ditch improvements. An Optional Services section has been added for final plans and specificationS. 1. S'COPE OF SERVICES See Attachment A. ¢.'., s.,,c,.:,:...~:,..:!...?:..., ~.:,...; .. ,."., .... ~ .:..,.-.:: ~.:i-L,':.".::-:,:.,: .,?.;:':.~. '...':':.L'.'.:,.'...'.,..::' '.'::~','......:.'.- ~.~.:..,....~..~,¢:,,'.:;;?; ;,?.! '...:,..:!:~,::-;.Z~,.,:',...."~: ...' .'- ..',".....~:'i...'--';!'..'::i"...~?~?~,~.~..,~::'~.~.:,::: 2, DELIVERABLES Basic Services - Preliminary improvement plans - Opinion of probable project cost Optional Services, if required - Final project plans, specifications, and opinion of probable cost 3, SCHEDULE Basic Services All work will be completed within 60 calendar days of notice to proceed. Optional Services, if required Schedule to be determined at a later date. ,f~, ......... 4, COMPENSATION Basic Services lump sum amount: $4,860 Optional Services lump sum amount: $3,430 AUTHORIZATION Date Apprc~ved for Cla .l:2ietz, Inc. ~~. Tekippe, P.E.,,~~ Vice President Date WORK ORDER IO. DOC Clark Dietz, Inc. 0 -4 r- -r O,,r' 00"'4 01 Co 0 >C) c~cnOmClO -4>= o c c~ c c~ 5'o ~ ~'C_..--.~ t") 'o ~ ~o~ ooB -:' ~_.~.~.~:m'--- - c~= ~~.n8~- 35· ~:o --. -o o.. co o' _---. 0 ~ 0 0 0 ~r o r,o I~oc,,-1 o--i I,oc, n rg ol o oo o oo o o oo rn ~._=. o 0 n O < 0000 O0 City of Carmel Board of Public Works and Safety II I III I I On-Carl Engineering Agreement Stormwater Engineering SeNices - Feb. 19, 1997 An original, reproducible set of drawings and an electronic set will be provided in Microsoft Office 97 and AutoCAD Release 14 format. 8. Conduct pre-bid meeting. 9. Answer questions during bidding as required. 10. Attend project bid opening. 11. Tabulate bids and make recommendation regarding contract award. WOF~K OF~OEF~ ~O. eOC Clark Dietz, Inc. City of Carmel ; ard of Public Works and Safety / I I I On-Call Engineering Agreement Stormwater Engineering Services - Feb. 19, 1997 I I I I I I I ATTACHMENT A WORK ORDER NO. 10 MEDICAL DRIVE DRAINAGE IMPROVEMENTS PRELIMINARY DESIGN PLANS SCOPE OF SERVICES A. Field Survey 1. Complete design field survey as required to define topography and surface features, locate above and below ground utilities, and tie the proposed project alignment into the existing lot/section corner monumentation. 2. Reduce the field survey information and prepare existing condition drawings and CADD files. B. Preliminary Design Drawings 1. Develop preliminary plan, profile, and cross-section drawings of proposed ditch improvements. 2. Compute project quantities and opinion of probable project cost. 3. Submit three copies of the following information to the City for review and comment. - preliminary plan and profile drawings - opinion of probable project cost 4. Meet with City to discuss review comments. Optional Services - Final Design Drawings and Specifications 1. Develop final plan and profile drawings based on city comments. 2. Conduct utility coordination meeting to discuss plans. 3. Finalize project quantities and opinion of probable project cost. 4. Develop preliminary project specifications. 5. Submit two copies of specifications to City for review and comment. 6. Revise specifications based on City comments. 7. Submit three copies of the following information to the City. - final plan and profile drawings ~ project specifications ~ opinion of probable project cost WORK ORDER IO. DOC Clark Dietz, Inc. August 10, 1999 Carme'_ DEPARTMENT OF ENGINEERING Dale R. tekippe, P.E. Clark Dietz, Inc. 8445 Keystone Crossing, Suite 105 Indianapolis, Indiana 46240 RE: Notice to Proceed (Work Order No. 11 - The Enclave Drainage Improvements) Dear Dale: Please let this serve as your official Notice to Proceed for the Work Order No. 11 pursuant to the Agreement for Professional Services with your finn, under Contract//0219.97.04 as approved by the Board of Public Works and Safety at the February 19th, 1997 meeting. At this time, I would ask that you proceed with the field survey and preliminary design report as indicated on the work order authorization to be completed within 45 calendar days of this notice to proceed, as described in Attachment "A". It is my understanding that you will then meet with the Engineering staff to discuss the preliminary design report and will then receive direction fi'om the City on proceeding with the best solution Ibr this project. The City of CmTnel would request the completion of construction documents 15 days after the improvements. We look forward to the successful completion of this work and the continuation of excellent and professional services from your staff as we have received thus hr during all previous Work Orders. If you have any questions, please feel free to contact Craig Parks or me at 571-2441. M. Kdte B'oyle-Weese, P.E.~ " City Engineer Attachment Mayor Brainard Diana Cordray, Clerk Treasurer David Klingensmith, Street Department Craig Parks, Asst. City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 City of Carmel Board of Public Works and Safety On-Call Engineering Agreement ATTACHMENT A WORK ORDER NO. 11 THE ENCLAVE DRAINAGE IMPROVEMENTS SURVEY, PRELIMINARY REPORT, AND CONSTRUCTION PLANS SCOPE OF SERVICES A. Field Survey 1. Complete field survey as required to define pipe size and slope for 6-10 existing storm · sewer reaches in the vicinity of Melark Drive west of Enclave Court. 2. Reduce the field survey information and confirm pipe sizes and slopes as provided on as-built drawings. B. Preliminary Design Report 1. Prepare a brief, letter form report addressing the following items: - size and slope of existing pipes - flow capacity continuity of the existing system - pipe replacement recommendations - opinion of probable cost 2. Submit two copies of the report to the City for review and comment. 3. Meet with City staff to discuss report and make improvement decisions. C. Construction Contract Documents 1. Develop construction plans for selected improvements plan. 2. Develop construction specifications for selected improvements plan. 3. Compute project quantities and opinion of probable project cost. 4. Submit two copies of plans, specifications, and opinion of probable cost to the City for review and comment. 5. Meet with City to discuss review comments. 6. Submit copies of plans to utility companies for review and comment. 7. Incorporate comments into plans and specifications. 8. Submit 10 final sets of plans and specifications to City. WORK ORDER 11.DOG Clark Dietz, Inc. City of Carmel Board of Public Works and Safety II Die On-Call Engineering Agreement Bidding and Construction Services 1. Attend preconstruction meeting. Prepare minutes. Answer questions as required. 2. Answer questions during construction as required. WORK ORDER 11.DOC Clark Dietz, Inc. City of Carmel Board of Public Works and Safety On-Call Engineering Agreement WORK ORDER AUTHORIZATION Work Order No. 11 Date Prepared: 7-28-99 PROJECT NAME AND BRIEF DESCRIPTION Project Name: The Enclave Drainage Improvements Survey, Preliminary Report, and Construction Plans Project Description: This project involves a field survey, brief preliminary design report, and upon concurrence by the City, preparation of a two to four sheet set of construction improvement drawings. The project involves confirming the size, slope, and flow continuity of storm sewer pipes in The Enclave of Carmel along Melark Drive west of Enclave Court. Construction plans and specifications will be created to replace pipes that are on a reverse slope. SCOPE OF SERVICES See Attachment A. 2. DELIVERABLES - Brief preliminary design report (1-3 pages) - Construction plans (2-4 sheets) - Construction specifications 3. SCHEDULE All work will be completed within 60 calendar days of notice to proceed. 4. COMPENSATION Lump sum amount: $6,995.00 AUTHORIZATION Approved for City of Carmel: Department of Engineering Date Dale I~ Tekippe, P.E. ~ Vice President · -71 919 Date WORK ORDER 11.DOC Clark Dietz, Inc. June 8, 2000 City of Carme'_ DEPARTMENT OF ENGINEERING Dale R. Tekippe, P.E. Clark Dietz, Inc. 8445 Keystone Crossing, Suite 105 Indianapolis, Indiana 46240 RE: Additional Services #1 & #2 Per Contract #0219.97.04 Dear Dale: As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with Clark Dietz, Contract #0219.97.04, dated Februa~.-; 19th, 1997, I have requested and rcceivcd fi'om you the proposed scope of services and fee estimates for the following xvork task: Additional Services #1: Attachment "A" Prelindnary Design Report for Naplmnee Drive Drainage lml~roven~ents. Involves the preparation of a preliminary design repoa to present solutions to the drainage issues associated with flooding along Nappanee Drive in the vicinit.x: of Oswego Road and Pawnee Road. Preliminary Design Report Cost $9,940.00 (Lump Sum) All work to be completed within 120 Calender days from this "Notice to Proceed" Additional Services #2: Attachn~ent "B" Preliminary Design Investigations for Stonehedge Drive Drainage Iml~roventents Involves mapping/plan research, field survey, preparation of an existing condition drawing, and identification of improvement concepts for the drainageway flowing south under Stonehedge Drive south of Thornberry Drive. Preliminary Design Investigation Cost $5,245.00 (Lump Sum) All work to be completed within 60 Calendar days from this "Notice to Proceed" Previously, our office has approved additional work fi'om Clark Dietz as "xvork orders", however, in accordance with paragraph 2.2 of our contract procedural requirements, additional work must be approved individually as "additional professional services". Therefore, I hereby approve this "Additional Prol~,ssional Services" estimate, and grant you the Notice to Proceed for these services. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 Please be advised that work on the oripinal, this, and other Additional Sen, ices contracts should be hillcd on separate invoices, and be referenced to the appropriate Additional Services number. Thank you for your continued assistance in providing the City of Carreel with your professional, quality services. If you should have any questions, please give me or Craig Parks a call at 571-2441. Sincerely, M. Kate Wccsc, P.E. City Engineer MKW/cmp Mayor Brainard Diana Cordray, Clerk Treasurer David Klingensmith, Street Department Craig Parks, Asst. City Engineer tl3 City of Carmel Board of Public Works and Safety On-Gaff Engineering Agreement Work Ord,,2r No .... WORK ORDER AUTHORIZATION Date Prepared: .__.,3:2.8:.0_r)_ PROJECT NAME AND BRIEF DESCRIPTION Project Name: I',,lappar~ee Drive Di ainag,:; In~prow~.rnerli. s Preliminary Design Report Project Description: This project involves the preparation of a preliminary design report to present solutions to the drah'lage issues associated with flooding along Nappanee Drive in the vicinity of Oswego Road and Pawnee r,~oad. This prc',ject will include mapping/plan research, field reconnaissance, field survey and investigations to locate and define the existing drainage facilities, watershed analysis to determine design flow requirernents and development of a proposed set of improvements from Nappanee Drive to the drainage outlet west of N. Rangeline Road. ~. SCOPE OF SERt~CES See Attschment A. ; ' ::~:~:,:~:.-.,. :::~::-:::":~":,.T,. :7" ..";"'."-:: ~.::~": :7"...;'..'7. ................ ,'i:' . .'.';7: ' .. ,....::F..!...;..-.........,.'....':.... ....:.. · ..'. :"' :.' 7.7:":' :.-"'::'7.'..'.': ':%.:.' 7...':: ....:"' · 2. I.)EL.IVE,r-eAE~!.E,.e, Preliminary design report 3. SCHEDULE All work \,411 be completed within 120 calendar days of notice to proceed. 4. COMPENSATION Lump sum amount: $9,940 AUTHORIZATION Approved for City of Carme!: I,4. Kate Boyle-Weese, P.E. Department of Engineering Date Approved for Clark Dietz, Inc. bate WORK ORDER 73 - 2000. DOG Clark Dietz, Inc. City of Carme/ Board of Pubtic Works and Safety On-Call Engineering Agreement ATTACHMENT A WORK ORi:JER NO. 13 NAPPANEE DP, IVE DRAINAGE IMPROVEMENTS PRELIMINARY DESIGN F::EPORT SCOPE OF SERVICES A. MappinglPiar~ Research and Field Reconnaissance Obtain and review mapping, old plans and other documents from the City that will assist in documenting the existing watershed boundaries and drainage system elements in this study area. 2. Complete field reconnaissance investigation to confirm the location o[ drainage system elements. 3. Prepare docurrlentation of the existing drainage systen'l elements on available existing mapping (ids is O1(). 4. Meet witl~ City Engineer to review existing system information and refine scope for additional project work elements. .. B. Field Survey Complete design field survey as required to define topography and surface features, locate above and below ground utilities, and tie the proposed project alignment into the existing lot/section corner monumentation. 2. Reduce the field survey information and prepare existing condition drawings and CADD files. C. Watershed Analysis 1. Define watershed boundaries based on existing mapping. 2. Determine anticipated flows to storm sewer system. Preliminary Design Report 1. Prepare a brief preliminary design report addressing the following items: - size and outline of total watershed area - description of existing drainage features - soil types - estimated flows reaching Nappanee and the outlet west of N. Rangeline Road - problem assessment - solution development - improvement recommendations - probable project cost WORK ORDER 13 - 2000. DOC Clark Dietz, Inc. City of C~rmel Board of Public Works and Safety On-Call Engineering Agreement 2. Submit two copie~ of the a~aft design report to the City for review and comment. 3. Meet with City staff to discuss report and make design decisions. 4. Submit five copies of tile finalized report. WORK ORDER 13 - 2000. DOC Clark Dietz, Inc. Work Order No. 15 WORK ORDER AUTHORIZATION Date Prepared: PROJECT NAME ,t,.ND BRIEF DESCRIPTION ' - Preliminary Design Investigations Project Description: This project involves mapping/plan research, field survey, preparation of an existing condition drawing, and identification of improvement concepts for the drainageway flowing south under Stonehedge Road souEll of: 'i'{ iurilL'~rry Driv~:~. SCOPE OF SERVICES See/,,ttachmorfi A. 2. DELIVERABLES Existing Condition Drawing }n-,proven~ent Concept Sketches 3. SCHEDULE All work will be completed within 60 calendar days of notice to proceed. 4. COMPENSATION Lump sum amount: $5,245 AUTHORIZATION Approved for City of Carreel: M. Kate Boyle-Weese, P.E. Departmerit of Engineering Date Approved for Clark Dietz, Inc. Dale R. Tekipp~, P.E. ~ Vice President WORK ORDER 75 - 2000. DOC Clark Dietz, Inc. City of Carme/ Board of Public Works and Safety On-Call Engineering Agreement " /~,TTACHMENT A WORK ORDER NO. 15 STONEHEDGE ROAD DRAINAGEWAY IMPROVEMENTS Pi:-?.I::Lii,.~II'~/~.,i:',Y DEESIGN REF'OI-~'i' SCOPE OF SERVICES A. Mapping/Plan Research and Fief6 Sun: ey Obtain and review mapping, old plans, utility information and other docurnents from the City that will assist in documenting the existing drainageway and utility system elements along this drainageway. Complete field survey to define topography and surface features, locate above and below ground utilities, and tie the proposed project aligni.-qent into the existing lot/section corner monumentation. 3. Reduce the field survey information and prepare an existing condition drawing and CADD files. B. Alternative Improvement Plans Identify 2 or 3 prelirninary improven~ent concc-:pts. 'rhis will I:>e limited to a few typical detail or cross section sketches and/or a con~pilation of product rnanufacturers literature. 2. Meet with City Engineer to discuss improvement alternatives and receive direction regarding additional design elements. WORK ORDER ~ 5 - 20OO.E)OC C/aft{ Dietz, Inc.