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HomeMy WebLinkAboutBonar Group \\ fir AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES("Agreement"),made this 25th day of September, 1996,by and between the City of Cannel,Indiana,acting by and through its Board of Public Works and Safety,hereinafter referred to as"City"; and Bonar Group,hereinafter referred to as "Professional". WHEREAS,City owns and is responsible for public works which includes by way of illustration and not for purposes of elimination;the construction and operation of much of the infrastructure system in the City including its municipal water and sewer utilities;the street system including pavements,curbs, sidewalks,street trees,and alleys;the storm drainage system including pipes and open ditches; and is responsible for the planning,design,construction,operation and maintenance of said infrastructure systems; and WHEREAS,City is also responsible for the zoning,planning,annexation,adoption of construction standards,and enforcement thereof throughout its corporate limits and within Clay Township through a joinder agreement; and WHEREAS,from time to time City needs professional consulting services to assist it.in determining how to effectively and efficiently fulfill the foregoing responsibilities; and WHEREAS,Professional is experienced in providing professional services relating to the planning, design,construction,operation,and maintenance of municipal infrastructure systems including municipal water/sewage systems,street systems,drainage systems,and zoning matters; and WHEREAS,City desires to hire Professional as an independent contractor for the purpose of providing to City on a non-exclusive basis the above referenced professional services; and WHEREAS,Professional desires to provide to City all or a portion of said professional services as City may request in writing from time to time. NOW THEREFORE,in consideration of the foregoing recitals and the mutual covenants and conditions set forth herein,City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are hereby incorporated into this Agreement and made a part thereof. SECTION 2. SCOPE OF SERVICES. 2.1 The City desires to hire Professional as an independent contractor for the services set forth in Appendix A,(the "Services"). Professional desires to provide to City said Services as set forth herein. 2.2 By and through its Mayor,the City may,from time to time,request Professional on a non- exclusive basis,to provide additional professional services to assist City in its planning,design, construction,operation,and maintenance of its infrastructure system for which it is responsible, including but not limited to municipal water and sewage works,streets,curbs,sidewalks,alleys, storm drainage,and zoning. The scope of additional services to be provided by Professional to City shall be as requested and defined,in writing,by the Mayor or his duly authorized representative. When City desires additional services from Professional,the Mayor or his authorized representative shall notify Professional and set forth the scope of services desired as well as the time frame in which services are to be rendered. Professional shall then provide to City,at no cost to City,an estimated cost for that specific assignment as well as the time in which the assignment can be completed. Only after the City has approved of Professional's time and cost estimate for such assignment shall Professional be released to commence work on such assignment,the description of such assignment to be numbered and attached hereto in the order approved. 1 SECTION 3. CITY'S RESPONSIBILITIES 3.1 Upon request for a time and cost estimate,City shall: 3.1.1 Provide all criteria and information with respect to City's assignment request reasonably necessary for Professional to understand the specific assignment request and provide a time and cost estimate; and 3.1.2 Designate a person with authority,if not the Mayor,to act on City's behalf on all matters concerning any and all assignments. 3.2 Once City has accepted Professional's time and cost estimate for any assignment,City shall: 3.2.1 Furnish to Professional all studies,reports and other available data in City's possession pertinent to the assignment in addition to the information previously supplied to help with the time and cost estimate,and obtain additional,existing reports and data as reasonably required for Professional to perform the assignment upon all of which Professional shall be entitled to rely in performing services hereunder unless in its review,Professional determines that such information is not consistent and fails to so notify City; and 3.2.2 Arrange and make all provisions for Professional to enter upon public and private property as reasonably required for Professional to perform the assignment. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Once City has requested Professional's time and cost estimate for an assignment,Professional shall provide,within five(5)business days,a time and cost estimate and/or a request for specific information necessary to provide a time and cost estimate. 4.2 Once City has accepted Professional's time and cost estimate for an assignment,the assignment shall be performed pursuant to the terms of this Agreement and to the accepted time and cost estimate,and to any other terms specifically enumerated in the assignment description and approval to be attached hereto and incorporated herein by this reference. 4.3 Professional shall coordinate its performance,in the form of physical meetings and/or written status reports,with the Mayor or his duly authorized representative,pursuant to a mutually agreeable schedule to be outlined in the assignment request or as circumstances of the assignment dictate. SECTION 5. COMPENSATION 5.1 As full compensation for the Services performed by Professional hereunder,City shall pay to Professional as set forth below: 5.1.1 The fee for the Services will be based upon the Schedule of Billing Rates which is attached as Appendix A. When necessary in the event of additional Services,Appendix A will be revised on an annual basis and effective upon acceptance and approval by the City's appropriate governing entity,usually,the Board of Public Works and Safety following receipt of such revised schedule. 5.1.2 City will pay Professional reasonable reimbursable expenses based upon actual costs for items including,but not limited to,travel,reproduction,printing,etc.Mileage charges will be billed at the then-current rate in effect by the Professional,not to exceed the Internal Revenue Service allowable rate. 5.1.3 If additional professional services are required and Professional needs to hire outside sources for performance of same,Professional shall so notify City in writing with an explanation of the need and the qualifications of the outside sources and if City is agreeable, City shall reimburse Professional for the actual cost of such outside services. 5.1.4 Professional will submit invoices to City on a four-week period basis. City shall pay Professional for services rendered within thirty(30)days after date of Professional's invoice. If the invoice amount is not paid within thirty(30)days of receipt Professional shall so notify the City and if the amount is not disputed and not paid within thirty-five(35)days after the date of the invoice,then a late charge in a sum equal to one percent(1%)of such unpaid invoice amount shall accrue and be immediately due and payable as a separate debt for each month it remains unpaid. In the event that the amount is disputed,City shall so notify Professional and if such 2 dispute is not resolved to City's satisfaction within ten(10)business days after notice of such dispute,City shall pay such amount under protest into the City Court of Cannel which Court shall hold the money until notified of a resolution signed by both parties hereto. SECTION 6. TERM Subject to the termination provisions set forth in Section 7 herein,this Agreement shall be in effect from the Approval Date through December 31, 1996 and shall thereafter on the 1st day of January in each subsequent year automatically renew for a period of one(1)year unless otherwise agreed by the parties hereto. SECTION 7. MISCELLANEOUS 7.1 City Property. Any and all documentation(other than original tracings and original calculations)generated by Professional pursuant to this Assignment shall be considered City's exclusive property and shall be disclosed only to City and to no other person without the City's prior written permission Professional shall keep confidential all working and deliberative material pursuant to IC 5-14-3- 4. 7.2 Termination. The obligation to provide services under this Agreement may be terminated by City or Professional without cause upon thirty(30)days'written notice to the other party and with cause upon receipt of notice to cease all services. In the event of termination,Professional will be paid for all services rendered to date of termination and will be paid other expenses,as herein provided,incurred to date of termination. For purposes of clarification,Professional shall be paid the percentage of the lump sum estimate that City determines in good faith to be the same percentage of work performed pursuant to the terms of this Agreement. 7.3 Binding Effect. City and Professional and their respective partners,successors,executors, administrators,assigns and legal representatives of each are bound by this agreement to the other party to this agreement,and to the partners,successors, executors,administrators,assigns and legal representative of such other party in all respects of all covenants,agreements and obligations of this agreement. 7.4 No Third Party Beneficiaries. Nothing contained herein shall be construed to give any rights or benefits hereunder to anyone other than City or Professional. 7.5 Relationship. The relationship of the parties hereto shall be as provided for in this agreement,and Professional shall in no fashion be deemed to be an employee of City. In that regard, Professional and all of its employees shall not be employees of City. Furthermore,Professional shall have all responsibility to pay to or for its employees,all statutory benefits and obligations and any other benefits or obligations at its discretion. The City shall not be responsible for same,but rather the compensation to be paid hereunder by City to Professional shall be the full compensation and moneys required of City. 7.6 Insurance. Professional shall procure and maintain with an insurer licensed to do business in Indiana reasonably acceptable to City,insurance("Insurance"),for protection from claims under workers'compensation acts,claims for damages because of errors and omissions,and bodily injury including personal injury,sickness or disease or death of any and all employees or of any persons other than such employees,and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom. Professional shall secure and maintain Professional Responsibility Insurance and such insurance as will protect the Professional and the City from claims resulting from Professional's errors and omissions. The coverage amounts shall be no less than those amounts set forth in Appendix B which is attached hereto. Professional shall cause its insurers to name City as an additional insured on all insurance policies(other than on the 3 Professional Responsibility policy)and to provide that such policies will not be canceled without thirty(30)days prior notice to City. The term"additional insured"shall not mean"named insured". 7.7 Indemnification. Professional shall indemnify and hold harmless the City and its respective officers, employees,and agents from all loss,liability,claims,judgments,and liens,including costs and expenses and attorney fees,arising out of any negligent act or omission of Professional or any of its colleagues,associates,agents,employees,or subcontractors in the performance of this Agreement. The failure to do so shall constitute a material breach of this Agreement. 7.8 Discrimination Prohibition. Professional represents and warrants that it and its professionals shall comply with all existing laws of the United States and the State of Indiana prohibiting the discrimination against any employee or applicant for employment or subcontract work in the performance of any project contemplated by this Agreement with respect to hire,tenure, terms,conditions,or privileges of employment or any matter directly or indirectly related to employment or subcontracting because of race,religion,color,sex,handicap,national origin,ancestry,age,disabled veteran status or Vietnam era veteran status. The City reserves the right to collect a penalty as provided in IC 5-16-6-1 for any person discriminated against. 7.9 Severability. If any provision of this Agreement is held to be invalid,illegal,or unenforceable by a court of competent jurisdiction,the provision shall be stricken,and all other provisions of this Agreement which can operate independently of such stricken provision shall continue in full force and effect. 7.10 Notice. Any notice,invoice,order or other correspondence required to be sent under this Agreement shall be in writing and either hand delivered or sent by first-class U.S. mail addressed to the parties at the following addresses: CITY: PROFESSIONAL: Carmel Board of Public Works and Safety Bonar Group One Civic Square 3021 East 98th St. Carmel,IN 46032 Suite 110 Attention: The Honorable James Brainard, Indianapolis,IN Mayor(with a copy to the City Attorney, 46280 Department of Law,same address) 7.11 Approval Date. The Approval Date is the date in which the last of the parties hereto approves and executes this Agreement. 7.12 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana and all municipal ordinances and codes of the City of Carmel,Indiana,as the same shall be in full force and effect upon the Approval Date. 7.13 Waiver. The delay or partial inaction on the part of City in exercising or pursuing its right and remedies provided hereunder or by law shall not operate to waive any such 4 rights or remedies. 7.14 Exhibits. All exhibits and/or appendices referenced herein,whether marked AExhibit@,AAppendix@,or some other title,shall be considered a part of this Agreement. • 7.15 Prior Agreements. This Agreement contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Agreement,and no prior agreement,understanding or representation pertaining to any such matter shall be effective for any purpose. No provision of this Agreement may be amended or added to except by an agreement in writing signed by the parties hereto or their respective successors in interest. 7.16 Representation and Warranties. Parties represent and warrant that they are authorized to enter into this Agreement and the party executing the Agreement has the authority to bind the party which they represent. 7.17 Entire Agreement. This Agreement represents the entire understanding between Professional and City with respect to the subject matter and supersedes all prior negotiations,representations,and/or contracts,either oral or written. 7.18 Headings. All heading and sections of this Agreement are inserted for convenience only and do not form part of this Agreement or limit,expand or otherwise alter the meaning of any provisions hereof. IN WITNESS WHEREOF,the parties hereto have made and executed this agreement on the day and year first written above. CITY OF CARMEL,INDIANA Bonar Group by and through its Board of Public 3021 East 98th Street, Suite 110 Works and Safety Indianapolis,In 46280 BY: BY: 9ames Brainard,Mayor Signature c� --t404J14.h4 I Printed Name&Title 1 W on,Member Billy W er, ember ATTEST: Diana Cordray,Clerk-Treasurer 5 APPENDIX B INSURANCE COVERAGES Workers Compensation&Disability Statutory Limits Employer=s Liability: Bodily Injury by Accident: $ 100,000 each accident Bodily Injury by Disease $ 500,000 policy limit Bodily Injury by Disease $ 100,000 each employee Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $2,000,000 Products/Completed Operations: $2,000,000 Personal& Advertising Injury Limit: $1,000,000 Each Occurrence Limit: $1,000,000 Fire Damage (any one fire): $ 50,000 Medical Expense Limit (any one person): $ 5,000 Comprehensive Auto Liability Owned, hired and non-owned each accident Bodily Single Limit: $1,000,000 injury and property damage Umbrella Excess Liability Each occurrence and aggregate $5,000,000 Maximum Deductible $ 10,000 OWNER=s Protective Insurance: Per Occurrence: $5,000,000 Aggregate: $5,000,000 7 BQNNZ,, ENGINEERS ARCHITECTS PLANNERS SURVEYORS GR O U P 616 South Harrison Street 3021.East 98th St.-Suite 110 158 So.Napoleon St.-Suite 1 ail) Fort Wayne,IN 46802 Indianapolis,IN 46280 Valparaiso,IN 46383 (219)424-0318 (317)575-6939 . (219)462-1158 September 19, 1996 Fax(219)424-0410 Fax(317)575-6936 Fax(219)462 0329 • Ms. Kate Boyle, City Engineer City of Carmel One Civic Square Carmel, IN 46032 RE: Professional Services Agreement Dear Kate: We have been requested to provide professional services in three areas described below. The Mayor has designated you, as City Engineer, to be our contact authority. We are providing the following estimates for your consideration. Bonar Group has been asked to develop graphic illustrations of the intersections at Spring Mill Road and 120th, 131st, and 146th Streets. Labor costs will not exceed $2,400. Printing and delivery expenses will be invoiced at 1.10 times the actual cost incurred, not to exceed $450. Presentation boards can be available in 45 days. Enlarged illustrations of these intersections and the addition of a Boulevard on Spring Mill Road have been requested. Labor costs will not exceed $2,400. Printing and delivery expenses will be invoiced at 1.10 times the actual cost incurred, not to exceed $450. Presentation boards can be available within the same 45 days. We have also been asked to develop construction cost estimates for a two lane street with sidewalk underpass at US 31 and 131st Street. An alternate cost estimate for a pedestrian underpass at the same location was also requested. Labor costs will not exceed $1300. No reimbursable costs are anticipated. Estimates can be available in 30 days. We would appreciate your acceptance of these estimates for the services requested and await your direction. Sincerely, • Bonar Group Tim Schwalm, AIA - ext. 327 wp6.1\crml.ltr\TS\klb\9-19-96\1.08 Appendix A pg. 1 of 3 tee* Printed on Recycled Paper BONAR & ASSOCIATES, INC. WPL/BONAR; PTGR/BONAR; GTK/BONAR SCHEDULE OF BILLING RATES ENGINEERING/SURVEYING/ARCHITECTURE CALENDAR YEAR 1996 BILLING RATE PER CLASSIFICATION HOUR Officer/Project Manager $105.00 Associate/Project Manager 90.00 Senior Planner 75.00 Senior Project Manager Senior Engineer/Architect Senior Engineering/Architectural Designer 65.00 Project Engineer/Architect Project Engineering/Architectural Designer Engineering/Architectural Designer 58.00 Landscape Architect Architect - Engineer - Surveyor Engineering/Architectural Technician 5 -50.00 Survey Technician 5 Resident Project Representative 5 Engineering/Architectural Technician 4 40.00 Resident Project Representative 4 Survey Technician 4 Design Technician 3 35.00 Resident Project Representative 3 Survey Technician 3 CAD Technician 2 30.00 Survey Technician 2 CAD Technician 1 25.00 Survey Technician 1 • • Appendix A pg. 2 of 3 JkysT 'FeMt4Dv.4. fir etyR wrrIi tAt•lOIZ •3z=F-N►io•rizU �01,ws..3 ttsci 5yicer c1T ga 1. 'nCs. mteehstitT aF A1FL L'vikMbeier� , rcsJ tteeo '[a DIftecj* US 'To 1'94x-ert:o . —Ttri5 1.4.)m -N UtiD6e. A "(AI i I.it.TER"-" Stct►•IrNm PertiANsis P tovTrett. SrtiT►tiy '7M Pa=./%42rwkr. qz. saiE. Lr=1" Ile. igloo lc, ‘00 t-lvec2 -411-11b41 "'le \u ? 1t.\ 'ct‘s foscituTeg 444* OWE '11*- TB�cJia iwA/Iet43za I4Fav}MI1c►l . "1.I4K r5 fotk- " ezntowili4 'ntror- ‘At, CAtatiop lataitht. eosTdt- Appendix A pg. 3 of 3 October 21, 1996 Tim Schwalm Bonar Group 3021 E. 98th Street Suite 110 Indianapolis, IN 46280 Re: Professional Services Agreement Enclosed is a copy of the signed agreement approved by the Carmel Board of Public Works on October 16, 1996. Please call if you have any questions. Sincerely, Rebecca Wolf Chief Deputy Clerk cc: file, city atty, engr DLC/RLW/rlw IL •f jyAk City of Carmel r()N LLi1IIfi1y,Y To: Kate Boyle, Engineering From: Rebecca Wolf, Clerk-Treasurer' s Office, Ext. 413 Re: Professional Services Agreement Date: October 21, 1996 Enclosed is a copy of the signed contract approved by the Carmel Board of Public Works on October 16, 1996. A copy was mailed to Bonar on October 21, 1996. Please call if you have any questions. cc: file DLC/RLW/rlw ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2400 • .•• interoffice memo Date: 09/11/97 To: Diana Cordray From: Kate Boyle CC: Debra Grisham RE: Additional Services-Bonar Group Contract#2011.2 • Attached you will find copies of the letter to the Bonar Group and the referenced Attachment"A" discussing their time and cost estimates for Additional Services#1. These services are being added rr pursuant io paragraph 2.2 of the above mentioned contract which discusses additional services. -- 'Ile additional sr ices are being added for Survey and Design of Lions Club Parking Lot in Old = - Town,Carmel. Attachment"A". Please include this addition to your records. If you have any questions please let me know. Thank you. • --;-=_„ LM/lin Attachments 09/11/97 y OF CAA? ,�? „.., \won City of Carmel 4rON 9° DEPARTMENT OF ENGINEERING September 11, 1997 Kim Bickel, Senior Associate Bonar Group 3021 East 98th St., Suite 110 Indianapolis, Indiana 46280 RE: Additional Services#1 Per Contract#2011.2 Dear Kim: As we discussed,the City of Cannel has a need for additional professional services and pursuant to paragraph 2.2 of Section 2 of our current contract with Bonar Group, Contract#2011.2, dated September 25, 1996, the terms of which are renewable for 1997,I have requested and received from you the proposed scope of services and fee estimates for the following work task: (1) Survey and Design of Lions Club Parking Lot in Old Town, Cannel. As I understand it,your time estimate is seven days from the Notice to Proceed,and the cost estimate is for a "Not to Exceed Total"of$17,640.00. Per our contract procedural requirements, I hereby approve this additional professional services estimate,and grant you the Notice To Proceed on providing these services. Please be advised that work on this contract should be billed on a separate invoice,and should be referenced to the Additional Services#1. Thank you for your continued assistance in providing the City of Carmel with your professional,quality services. If you should have any questions,please give me a call. Sincerely, . --t1( Kcto ft M. to Boyle,P.E. City Engineer cc: Mayor Brainard Deb Grisham, City Attorney Diana Cordray, Clerk Treasurer Steve Engelking, Department of Community Services ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2441 - -''-. ' - ' ;-.''''' X - - -r Ac M T - 'LA n :' ' - ' . - : ' - ' -- - - AtDii- ott ct. Sal CGE-S r. - -- ENGINEERS ARCHITECTS PLANNERS SURVEYORS BoNAR t R616 South Harrison Street 3021 East 98th St.-Suite 110 158 So.Napoleon St-Suite 100 O Fort Wayne,IN 46802 Indianapolis,IN 46280 - Valparaiso,IN 4638.3 - _ (219)424 0318 (317 575 6939 (219)462-1158 ' Fax.(219)424-0410 Fax(317)575-6936 Fax(219)462-0329 .. ' September"11, 1997 v M. Kate Boyle, P.E. City Engineer Department of Engineering City of Carmel 1 Civic Square Carmel, IN 46032 , RE: Engineering Fees for Lions dub Parking Lot Dear Ms. Boyle: Based on your request, Bonar Group is pleased to submit this proposal for surveying and design services for the proposed Lions Club parking lot. Based on the information received from you on -our September 8, 1997 meeting and the July, 1997 conceptual drawings, we propose the following. Bonar Group will provide surveying, data collection, preliminary engineering, preliminary ` construction cost estimates,"final design, final construction cost estimates, bid documents and ' bidding assistance for the proposed Lions Club parking lot. The proposed improvements are generally described as: - Approximately 60 parking spaces. - • Drive approach from the north and west with alley from the west. Concrete curb. - • .• " Storm drainage with dry detention basin. - • Four light standard-fixtures. ." We propose to provide these engineering and surveying services for the lump"sum fee of$17,640 based on the following breakdown. , = Estimated Cost %of Lump Sum. Surveying $3,528 20% Data Collection $1,764 10% Preliminary Engineering $4,410 25% Preliminary C onstructibn Cost Estimate $882 5% Final Design $3,528 20% Final Construction Cost Estimate $882 5% Bid Documents $1,764 10% Bidding Assistance $882 - 5% $17,640 - 100% •• '.«' p:\9o7oi.00\wpD\9-11CRML.PRO Printed on Recycled Paper - 1. _ 0 kt. .56.12-Vt CAS • GROUP It is also our understanding that the City y of Carmel has requested the following schedule of events. It is Bonar Group's intention to meet the proposed dates. • Preliminary Design September 15, 1997 • September Design Se- tember 18, 1997 •: . , Advertise for Bids September 19, 1997 October 3, 1997 • � ` Bid Opening `� ��� - Thank you for the continued opportunity to provide service to your community. Sincerely Bonar Group Kim E. Bickel Senior Associate • p:\9o7oi.00\wpD\9-1 1 CRM L.PRO Printed on Recycled Paper interoffice memo Date: December 11, 1997 To: Diana Cordray From: Kate Boyle CC: Doug Haney RE: Additional Services#2-Bonar Group-Contract#2011.2 - - • :Attached you will find a copy of the letter to Bonar Group and the referenced Attachment"A" _ - -- -- . -- - - sling their time and cost estimates for Additional Services#2. These services are being added • ___ *mat to paragraph 2.2 of the above mentioned contract which discusses additional services. •- - _ • • - - The additional services are being added for the Barrett Law Project which includes Cool Creek --- ------ • ;_ ; Nortb.Street Lighting,Additional Services#2. Please include this addition to your records. If you . • have any quesi ions please let me know. Thank you. - - - _ • . - -- • •• _ = _ LM/Ini - - -- Attachments 09/11/97 • /��y of Cq,4�`\ l* A AA * C ity of Carmel `74, rorvGo/"o• DEPARTMENT OF ENGINEERING December 10, 1997 Kim Bickel,Senior Associate Bonar Group 3021 East 9861 St.,Suite 110 Indianapolis,Indiana 46280 RE: Additional Services#2 Per Contract# 2011.2 Dear Kim: As we discussed,the City of Cannel has a need for additional professional services.Pursuant to paragraph 2.2 of Section 2 of our current contract with Bonar Group,Contract#2011.2,dated September 25, 1996,the terms of which are renewable for 1997,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Services#2 Barrett Law Project—Cool Creek North Street Lighting. As I understand it,your time estimate is to begin immediately following the Notice to Proceed,and the cost estimate is for a"Lump Sum Total"of$15,525.00. Per our contract procedural requirements,I hereby approve this additional professional services estimate,and grant you the Notice to Proceed on providing these services. Please be advised that work on this contract should be billed on a separate invoice,and should be referenced to the Additional Services#2,of the above mentioned contract number.Thank you for your continued assistance in providing the City of Cannel with your professional,quality services.If you should have any questions,please give me a call. Sincerely; 4:6 o' " M.Kate Boyle,P.E. City Engineer cc: Mayor Brainard Doug Haney,City Attorney • Diana Cordray,Clerk Treasurer Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2441 . Avta, - ENGINEERS ARCHITECTS PLANNERS SURVEYORS G R D U P 616 South Harrison Street 3021 East 98th St.-Suite 110 158 So.Napoleon St-Suite 100 Fort Wayne,IN 46802 Indianapolis,IN 46280 Valparaiso,IN 46383 (219)424-0318 (317)575-6939 (219)462-1158 Fax(219)424-0410 Fax(317)575-6936 Fax(219)462-0329 November 21, 1997 016171849 M. Kate Boyle, P.E. �`L tGtr N City Engineer /,.9 CV One Civic Square cn s{ `9-� ; Carmel, IN 46032 co ems" �' Al. RE: Cool Creek Area Street Lighting S�� c6� Barrett Law Project Zll2O Dear Kate: Bonar Group is pleased to submit this proposal for professional services based on the information I received from you at our meeting, the attached area map and task descriptions. We would propose to provide these services,for the lump sum cost of$15,525.00. For your information I have attached a breakdown of tasks associated with this assignment. I have also developed a draft schedule for your consideration. This proposal takes into consideration that the City of Carmel would be responsible for all mailings and public notifications included in the Barrett Law process and that IDS mapping would be utilized for base drawings. Bonar Group would provide the names and the mailing addresses from the assessment roll. If this meets with your approval,please let me know. We are prepared to begin work on this project upon notification. Sincerely, Bonar Group it • Kim E. Bickel Senior Associate Attachments P:\95118.03\11-20CCR.LTR '/3 t.0' Printed on Recycled Paper C 3▪ O 1 O Z s ♦ ; N 0 a r. a a. N a i 7 3▪ ) Q Q .Q M— dl 7 N m wwi g a CA c M 5 n a. CC O N- 5 ce Q. 4... 2 LI .c E ..:::::.:.. J ; m v M q) O M— N N N © j j �I 9 =- CC r 113).. ♦ a".",,,,. d 433 N. .ti i N. I.co i co i ao 1 co I co l ao 'ao I co I ao 1co co I co yr rn ;rn la) ;o) ;o> ;rn ;rn o) la) la) 0 'rn lc) rn o) Oft T a ;o Ma a ao T ao a 0 F T t T E I [ O ' t c €'D 'V V €"0 jV f I 4 V °'v "CI7 _ - coo t T E U f 1- `T LC� €V. i V N F 1- 1 1— t T j d' [V. 'C ;U) I T f Q . _ Y m E C a) 0 2 . o o f- a p {— C ICLI if:Li c I a 0.. fm E E HD I Q c 'a = E to Cl, c � — f E •� N c (D ` ! COI 3 € € ° I'E ; to •i m Q Co =m W ;0 c c `W ` c ` £� c ca _ Z+ Z. c0 € rn E •�' E C Q C •V c' E c� m ! CO ;,., U m v cam.) U €_ ` 12 = a)z E IN E W 3 U ° _ c0 n N. ID U-0 r N !7 t9 m f- co Of m S 13 aQ _ .. CITY OF CARMEL, INDIANA PROPOSED STREET LIGHT IMPROVEMENTS I BEE H L. , 0--------- z, E SMOKE --,, h�5 tpryp} Y N N�2s7�''ih ir a'a tl-hS��;,.. ; +h,r ''= rig tt1i` ufl �»_ Oh 104 - oaq �'h,h h h'64 ;;1 CT EAN �� u-gad C RED O' 3�p �3 � »�:/� ,are, „hv4° Nr h„z fir. '15- - h�hz„,,,,,,# °v I pub„ ,-1 r , ,,,,,,,H',, '4iL ,-, ' 1Plc jl 1},��a#' ,0 gy 0, # 9j` �'{PA{ itt O )Y'j#1. H , �l�i'-i�A13�'r3 111 19 m m ��I#r: PO m -141 o v OLF z > \‘,,,,, • � G� f� PROPOSED STREET LIGHT IMPROVEMENTS 4 I3O11R. ENGINEERS ARCHITECTS PLANNERS SURVEYORS 3 (; R O U P FORT WAYNE INDIANAPOLIS VALPARAISO CITY OF CARMEL WATER-WASTEWATER UTILITIES ONE CIVIC SQUARE • P.O. BOX 1399 • CARMEL, INDIANA 46032 (317)571-2443 • FAX(317)571-2462 August 31, 1998 Mr. Kim Bickel Bonar Group 3021 East 98th St., Suite 110 Indianapolis, IN 46280 RE Landscaping Design Dear Mr. Bickel: This letter is intended to authorize you to perform the landscaping services as outlined in your August 18th letter(attached). The cost of these services shall not exceed$11,700 without prior written authorization. Please be advised that this work should be invoiced to the Utilities Department and should be referenced as Additional Services#3 for Contract #2011.2. Please feel free to call with any questions. Sincerely, ohn D ffy Utility Director cc: Kate Boyle, City Engineer Clerk Treasurers Office ENGINEERS ARCHITECTS PLANNERS SURVEYORS. . G R O U P 616 South Harrison Street 3021 East 98th St.-Suite 110 158 So.Napoleon St.-Suite 100, Fort Wayne,IN 46802 Indianapolis,IN 46280 Valparaiso,IN 46383 (219)424-0318 (317)575-6939 (219)462-1158 Fax.(219)424-0410 Fax(317)575-6936 Fax(219)462-0329 August 18, 1998 • • Mr.John Duffy,Manager = Water and Wastewater Utilities One Civic Square :, Cannel,IN 46032 Re: Landscaping Design For Water Treatment Plants.No,4&5 and Wastewater Treatment Plant at 96th and Hazeldell Road. Dear.Mr.Duffy: . Thank you for giving Bonar Group the opportunity to provide professional landscaping designing services to the City of Carmel.After visiting the above referenced sites,we intend to provide the City professional services including the following: • Provide sketch design concepts for the proposed layout:(50 hrs.) • Meet with City utility personnel and park department personnel, if appropriate, to review the proposed landscaping concept.(10.hrs.) • Provide final drawings based on your review and comments.(52 hrs.) Provide standard planting details and a plant schedule.(16 hrs.) • Estimate cost of landscaping improvements.(12 hrs.) • Submit to six(6)local landscaping companies for proposals.(16 hrs.) We propose to provide these professional landscaping design services for all three locations for the lump sum cost of$11,700.00.This fee is based on the City of Carmel providing a site plan for the existing conditions at the three treatment plant locations and for Hazeldell improvement drawings..This fee does not include , construction phase services, however we would be glad to provide these services to you at a later date, , should you desire our participation.We are prepared to proceed immediately on this phase of services. If you concur with the above, please indicate by signing on the line provided below and returning one original to the undersigned. Sincerely, BONAR GROUP Kim E.Bickel Senior Associate . g 3f ?g- • /� ohn D, Manager Date P:\90701.00\WPD\CORRES.GEN\818DUFFY.NTP 1P~ •0 Printed on Recycled Paper interoffice memo Date: 09/16/98 To: Diana Cordray From: Kate Boyle CC: Debra Grisham RE: Additional Services-Bonar Group Contract#2011.2 Attached you will find copies of the letter to the Bonar Group and the referenced Attachment"A" and Attachment"B"discussing their time and cost estimates for Additional Services#3. These services are being added pursuant to paragraph 2.2 of the above mentioned contract which discusses additional services. The additional services are being added for the Smokey Ridge Subdivision Street Light Project, Attachment"A"and for the On-Call Preliminary Street Light Analysis,Attachment`B" . Please include these additions to your records. If you have any questions please let me know. Thank you. LM/lm Attachments 09/11/97 Vey e�A94* o �.: s * City of Carme l ,toN cO• DEPARTMENT OF ENGINEERING September 16, 1998 Kim Bickel, Senior Associate Bonar Group 3021 East 98th St., Suite 110 Indianapolis,Indiana 46280 RE: Additional Services#3 Per Contract# 2011.2 Dear Kim: As we discussed,the City of Carmel has a need for additional professional services. Pursuant to paragraph 2.2 of Section 2 of our current contract with Bonar Group,Contract#2011.2,dated September 25, 1996,the terms of which are renewable for 1997,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Services#3 Smokey Ridge Subdivision Street Light Project-$4,100.00 Attachment A On-Call Preliminary Street Light Analysis-$850.00 each occurrence Attachment B As I understand it,your time estimate is to begin immediately following the Notice to Proceed. For each of the"on-call"occurrence,you will need a separate Notice to Proceed from the City. Per our contract procedural requirements,I hereby approve this additional professional services estimate,and grant you the Notice to Proceed on providing these services. Please be advised that work on this contract should be billed on a separate invoice,and should be referenced to the Additional Services#3,of the above mentioned contract number. Thank you for your continued assistance in providing the City of Carmel with your professional,quality services. If you should have any questions,please give me a call. Sincerely, M. I4.te Boyle,P.E. t City Engineer cc: Mayor Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer Steve Engelking,Department of Community Services ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2441 ArrAcuMENrA BONAR , ENGINEERS ARCHITECTS PLANNERS SURVEYORS GR O U P 3021 East 98th St.-Suite 110 § , -SIndianapolis,IN 46280 (317)575-6939 September 10,1998 Fax(317)575-6936 - , : . ... M. Kate Boyle,P.E. City Engineer Department of Engineering One Civic Square Carmel, IN 46032 Re: Professional Services for Smokey Ridge Subdivision Street Lighting Dear Kate: Bonar Group is pleased to submit this proposal for professional services based on the information that I • received from you at our meeting. We proposed to provide these services for the lump sum cost of $4,100.00. The following is a list of tasks associated with this project and estimated hours required. • Data collection and initial meeting • 1'/2 Hrs. • Preliminary design 8 Hrs. • Review power requirements with electric company 2'/2 Hrs. • Preliminary cost estimates 1%2 Hrs. • Meeting with City Engineer for approval 1 Hr. • Final design drawings 14 Hrs. • Specifications 2%2 Hrs. • Bid documents 4 Hrs. • Meet with City Engineer/Board of Works for approval 1 Hr. • Bid 2 Hrs. • Bid tabulation and recommendations 2'/2 Hrs. • Construction Administration 15 Hrs. This project consists of approximately 23 lights in Smokey Row Subdivision, Sections 1 through 6.I have reviewed the site conditions and met with Mr. Scott Dennis,representing the association. As with the Cool Creek project we will use IDS mapping. We are prepared to begin this effort upon Notice to Proceed. Thank you for the opportunity to continue to provide professional consulting services to the City. Sincerely, BONAR GROUP . � ! Kim E. Bickel Senior Associate P:\90701.00\WPD\CORRES.GEN\910BOYLE.PRO Printed on Recycled Paper ArrcuMKr BON/1/4R, ENGINEERS ARCHITECTS PLANNERS SURVEYORS G R O U P t 3021 East 98th St.-Suite 110 i 3 f 4 ° ._,. Indianapolis,IN 46280 . .. s;E, (317)575-6939 Fax(317)575-6936 ,: ,29 September 10, 1998 M.Kate Boyle, P.E. City Engineer Department of Engineering One Civic Square Carmel,IN 46032 Re: On-Call Services for Street Lighting Projects Dear Kate: At your request Bonar Group is pleased to submit to you this proposal for professional services. Our professional services agreement contract#2011.2 allows for on-call services on an hourly basis as required. For initial contact with regard to street lighting in subdivisions I would suggest at a minimum,the following would occur: • Initial meeting with City Engineer to discuss the project. • Meet with association representatives to determine their needs. Provide preliminary mapping for the proposed area. • Discuss with the association representatives the basic engineering requirements and review pole and fixture selections. • Field visit to the site to assess the general conditions of the development with regard to power requirements and potential for physical location of poles. We would provide these services on an hourly basis not to exceed$850.00(each occurrence) without prior approval. This could be used for projects such as Cool Creek North, Brookshire Addition and Smokey Ridge. Thank you for considering Bonar Group for this professional services work and should you concur with the above, please provide a Notice To Proceed. Sincerely, 7 BONAR GROUP Kim E. Bickel Senior Associate P:\90701.00\WPD\CORRES.GEN\9100NCALCAR •s 'sot Printed on Recycled Paper interoffice memo Date: December 29, 1998 To: Diana Cordray From: Kate Boyle CC: Doug Haney RE: Additional Services# onar Group-Contract#2011.2 $t.ttached you will find a copy of the letter to Bonar Group and the referenced Attachment"A" *discussing[11c is time and cost estimates for Additional Services#4. These services are being added pul stow to paragraph 2.2 of the above mentioned contract which discusses additional services. ........................ The additional services are being added for the Construction Engineering&Inspection Services for .••••••••L•••••.••••• ......................... ......................... ......................... Smokey Ridge Street Light Project and also for the Cool Creek Street Light Project Additional .......................... ......................... ......................... Services 04. Please include this addition to your records. If you have any questions please let me ................................................... .......................... ......................... ......................... ......................... know. Thank you. ........................ ....................... ..................... ..................... 1.M/Im Attachments 09/11/97 6 of c,qR`� cr ---'1'`\'''' 0 ''''.1- A 0, -i,., i . .....„„ City K___,,,N G°�. DEPARTMENT OF ENGINEERING December 29, 1998 Kim E. Bickel,Senior Associate Bonar Group 3021 East 98th Street,Suite 110 Indianapolis,Indiana 46280 RE: Additional Services#4 Per Contract#2011.2 Dear Kim: As we discussed,the City of Carmel has a need for Additional Professional Services and pursuant to our current contract with Bonar Group,Contract#2011.2,dated September 25, 1996,I have requested and received from you the proposed scope of services and fee estimates for the following work: Additional Services#4-Construction Engineering and Inspection Services (Attachment"A") (Smokey Ridge Street Light Project and Cool Creek Street Light Project) As I understand it,your proposed fee is based on your best estimate of time required by the contractor to complete the work for the two projects. This cost estimate is for$2500,with a breakdown of 15 hours for the position of Engineer and 25 hours for the Technician position. The fees for these services should be billed for on an hourly basis,but if the total fee is expected to go above the$2500 estimated,please notify this office prior to the invoicing of this time. Per our contract procedural requirements,I hereby approve this additional professional services estimate,and grant you the Notice to Proceed on providing these services. Please be advised that work on Additional Services contracts should be billed on separate invoices,and the invoices should be referenced to the original Contract#and/or Additional Services#where applicable.Thank you for your continued assistance in providing the City of Cannel with your professional,quality services.If you should have any questions,please give me a call. Sincerely, -ill46t11(e Le4e— 'K4. M. Kate Boyle-Weese,V.E. City Engineer cc: Mayor James Brainard Douglas Haney,City Attorney Diana Cordray,Clerk Treasurer ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2441 ArrAci BOW, ENGINEERS ARCHITECTS PLANNERS SURVEYORS GR O U 3021 East 98th St.-Suite 110 Indianapolis,IN 46280 € :._•= (317)575-6939 ... ; _ December 22, 1998 Fax(317)575-6936 M. Kate Boyle-Weese City Engineer City of Carmel One Civic Square Carmel, IN 46032 RE: Construction Engineering and Inspection for Cool Creek and Smokey Ridge Lighting Project Dear Kate: At Craig's request, we are pleased to submit this proposal for additional professional services for the above referenced project. The contractor has not submitted a proposed schedule of work, therefore the following is based on our estimate of time required. I would suggest that this project be handled as an hourly on-call basis based on the following estimate: Dec 14—18 Dec. 21-25 Dec. 28-1 Jan. 4-8 Jan. 11-15 Eng. 3 1 1 1 1 Tech. 3 . 3 3 Jan 18-22 Jan. 25-29 Feb. 1-5 Feb. 8-12 Feb. 15-19 1 1 1 1 1 3 3 3 3 3 Final Inspection Eng. Tech. 3 1 15 hrs x$75 = $11,25 25 hrs x$55 = $1375 $2500 Est. Budget After the first few weeks of construction progress we will adjust our schedule according to your needs. If you feel that more or less time is needed based on the first few weeks of the contractors performance, we will accommodate that adjustment. P:\1865.00\WPD\(00)cont\adtnl services Itr.doc Page 1 of 2 Printed on Recycled Paper GROUPBOW, We are prepared to begin this work immediately upon your approval. Sincerely, Bonar Group //)7( Kim E. Bicjcel Senior Associate Approved: M. Kate Boyle-Weese Date P:\1865.00\WPD\(00)cont\adtnl services Itr.doc ♦�* Page 2 of 2 Printed on Recycled Paper • TY OF CARMEL W E`ER-WASTEWATER UTILITIES ONE CIVIC SQUARE • P.O. BOX 1399 • CARMEL, INDIANA 4E (317) 571-2443 • FAX(317) 571 January 11, 1999 Mr. Kim Bickel Bonar Group 3021 East 98th St., Suite 110 Indianapolis, IN 46280 RE: Design Services for Lift Station Abandonment . Dear Mr. Bickel: This letter is intended to authorize you to perform the engineering services as outlined in your December 9th letter(attached). The cost of these services shall not exceed $18,600 without prior written authorization. As we have discussed, please make use of any prior engineering work that has been done at these Iocations in an effort to minimize costs. Please be advised that this work should be invoiced to the Utilities Department and should be referenced as Additional Services#5 for Contract#2011.2. Please feel free to call with any questions. Sincerely, Jo Utility Director cc: Kate Boyle, City Engineer Clerk Treasurers Office WIN/1/41Z ENGINEERS ARCHITECTS PLANNERS SURVEYORS GROUP 616 South Harrison Street 3021 East 98th St-Suite 110 158 So.Napoleon St-Suite 100 Fort Wayne,IN 46802 Indianapolis,IN 46280 Valparaiso,IN 46383 (219)424-0318 (317)575-6939 (219)462-1158 December 9, 1998 Fax(219)424-0410 Fax(317)575-6936 Fax(219)462-0329 Mr.John Duffy,Utility Director City of Carmel • • One Civic Square Cannel,IN 46032 RE: Design Services for Lift Station Abandonment Dear John: _ : • Based on our site visit and information provided by you and your staff,Bonar Group is pleased to offer professional engineering services for the above referenced project. The four lift station locations are generally described as • > Cannel High School • > Meridian Village Plaza > Bennett Road > Woodfield Drive - • We intend to provide the following services: Estimated Hours > Surveying and data collection - 40(2 person crew) > Preliminary Design&Drafting 120 > Review with City Officials 6 > Final Design Development&Drafting 128 > Bid Documents and Bidding Phase 16 We propose to provide these professional engineering services for a lump sum fee of$18,600; in accordance with the additional services agreement for Contract No. 2011.2. We are prepared to begin this work immediately upon notice to proceed. : If you concur with the above please indicate by signing on the line provided below and returning one original to the undersigned. Sincerely, Bonar Group Kim E.Bickel - Signed Date /77 ohn D y ,Utility Director •. P:\1846.00\wpd\(00)cont\liftsta.doc .«� Printed on Recycled Paper BoNmz, • ... ENGINEERS ARCHITECTS PLANNERS SURVEYORS GR O U P 616 SaatIlHarrisne Street 3021 East 98th St.-Suite 110 MB Sc p,,If-ic,n Si `: to 1=6YI, Form ,IN 46h02 Indianapolis,IN 46280 Valparaiso,I -tt" l I ) a t (317)575-6939 (21,,°i4 2.1 1'"; December 9, 1998 1" (21 4 _ 410 Fax(317)575-6936 F4.. `: .12 J g� t E a„ 8y„..s Mr. John Duffy,Utility Director City of Carmel One Civic Square Carmel,IN 46032 RE: Design Services for Lift Station Abandonment Dear John: Based on our site visit and information provided by you and your staff,Bonar Group is pleased to offer professional engineering services for the above referenced project. The four lift station locations are generally described as > Carmel High School > Meridian Village Plaza > Bennett Road > Woodfield Drive We intend to provide the following services: Estimated Hours > Surveying and data collection 40(2 person crew) > Preliminary Design&Drafting 120 > Review with City Officials 6 > Final Design Development&Drafting 128 > Bid Documents and Bidding Phase 16 We propose to provide these professional engineering services for a lump sum fee of$18,600; in accordance with the additional services agreement for Contract No. 2011.2. We are prepared to begin this work immediately upon notice to proceed. If you concur with the above please indicate by signing on the line provided below and returning one original to the undersigned. Sincerely, Bonar Group Kim E.Bickel Signed Date l �„ / / fr `• n Duf , ,/tility Director P:\1846.00\wpd\(00)cont\Iiftsta.doc +� Printed on Recycled Paper SONAR ENGINEERS ARCHITECTS PLANNERS SURVEYORS G R O U P 616 South Harrison Street 3021 East 98th St.-Suite 110 158 So.Napoleon Sh-Suite 100 Fart Wayne,IN 46802 Indianapolis,IN 46280 Valparaiso,IN 46383 (219)424-0318 (317)575-6939 (219} 2-1158 October 11, 1999 Fax(219)424-0410 Fax(317)575-6936 Fax(219)462-0 29 Mr. John Duffy,Utility Director City of Carmel One Civic Square Carmel,IN 46032 RE: Engineering Agreement Addendum for Construction Phase&Fence Re-bid Services Lift Station Abandonment,December 9, 1998,signed January 11, 1999 Landscapin: I- : (&Fencing),August 18, 1998, signed August 31, 1998 Per Contr.ct#2011.2 Dear John: This letter is an addendum to our current Agreements for professional engineering services on the above referenced projects. The additional time required for work performed on the Re-bid for fencing (three Addenda resetting the bid date)is as follows: Classification Hours Team Leader 1.0 Project Manager 10.5 Clerical Support 13.1 The four lift station locations, fencing and landscaping construction contracts are generally described as follows: • Cannel High School • Meridian Village Plaza • Bennett Road • Woodfield Drive and • Fencing,Contract No.15,May 19, 1999 • Landscaping,Contract No.16, Sept. 1, 1999 Note that the City has completed the Woodfield Drive station abandonment plans. We intend to provide the following services: Six-Project Aggregate Estimated Hours • Conduct the preconstruction conference(s). 12.0 • Mark Easement(s)obtained by the Owner. 8.0 • Conduct field observations of the work in progress to confirm general compliance with plans, specifications and shop drawings. 72.0 • Review shop drawings for general compliance with the project plans and specifications. 48.0 • Review construction progress with City Officials. 30.0 P:\1884.00\wpd\(00)con\Iiftsta addendem.doc •• Page 1 of 2 Printed on Recycled Paper GROUPBONAR • Review contractors requests for partial payments. 36.0 • Conduct a final inspection with the Owner&Contractor for the completed work. 20.0 • Review contractors request for final payment. 12.0 • Prepare"Record Drawings"for the completed work based upon the construction information provided by the contractor. Also perform field work after completion,needed to supplement information provided by the Contractor(s). 30.0 Six Project Aggregate Estimated Hours Total 268.0 We propose to provide these professional engineering services for a fee based upon the hours required to perform the services at our standard billing rates. If you concur with the above please indicate by signing on the line provided below and returning one original to the undersigned. Sincerely, Bonar Group .9(14" Kim E. Bickel C. Douglas oncrei24ff Senior Associate Signed: a11%a ohn Du' /Utility Director Date P:\1884.00\wpd\(00)con\Iiftsta addendem.doc •~ Page 2 of 2 me Printed on Recycled Paper