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Home My WebLink AboutInter-Cultural Services/Courts _.. 1 173 2- o-2oo2 9.sgP, FRO, GOINS ,ED A GR [~ter-Cu&tu=a~ Services City Court - 2002/2003 APPROVED, Line Item 130 1 419.54; P. O. #11420 FOrBy:~ Contract Not To Exceed $4,000.00 Co~CT ~OR ~~TAT~ON~SLATION THlS AOREEMENT ("contract") is made as °fthc /O& dayof/~¢c~e~ .2002 ' -- of Hamilton County, an Indiana ("Effective Date"), by and between thc Inter-Cultural Ser~x's ' " ourt' · not_for_prOfit company ("ICS'), and the Carmel CRy Court ( C 9 W1TNESSETH: WHEREAS, 1CS wishes to provide Spanish languag~ iraerpretatmn and translation servtc, es to thc Carme! City Corot, and the Corot wish~ m ntRizo les s ~p~ -- s~t forth in this -~nslation services upon the terms and sul~ec~ to tho ~x¢lusions and conditions NOW, TItERE~ORE, in consideration of thc mntual prompts herein containad and other good and vakmble consideration, ~ parties agree as follows: D. 2 basis of the 1.1 ~. Subject to and upon th, terms at~-d conditions hcxeof, and upon the ' e ~ represemations aaa warranti~ comai~d in this Corar~ ItS shall prov. id competent Spanish language intc, rpreters and. tmmlators in order to perform tho requtrod and r.ccessary duties in the Camel City Court. This would include, lint is not limited to, accurately interpreting thc Comet's statements, remnt~ commem~, orders, etc., ~om English to Spanish for those defendants that the Court assigned to an ICS inwqxetet. · · · · but not limiuxl ~. ,c.z.E orders, changing unormanu-, ....... ICS shall provide a competent Spanish intcrl~er for Court proceedings, e.g., 1.2 Conditions. guilty plea hearings, etc. ICS agre~ to provide a Spanish initial hcariags, hcach tfial~, · h~terp~eter every Thursday f~om (:00 a.m- through taxi until the Court Adjourns for that day. ~. *~e ececazt that ICS sezx4ces arc not needed for any particul~ Thursday, thc Court shall notify ICS at least 24 hours in advance to avoid thc one (I) hour mk~ranm charge. ICS shall also make available to thc Cou~t a Spanish interpreter as all other times. However, thc Cou-n shall provide a 24 hours notice requesting the ne~d for an interpret uader those cfrc,.~mstances. -' ' ~^.00 "~' hour with a one (I) hour m~mimum for the Court's use 1,3 Chares. ICS shallrccetvo~u ~' shallbillby 15 minute incxemonts' o'-flCS services. After the ~st hour, ICS E~iJling invoices ghall be provided to the Court by ICS on a bi-weeklY basis. ' Any modifications Of this Cot~act shall be in writing and approved :.4~' parot¢ agre~me~ accompanying this Contract. by all parties. There are no ' 2' ?t92 P. 3 FR~ GOINS MEDIA ~P 317 713 1173 · ~-' ~_-20G2 10: 00l:>M Either party may terminate this Conlxact for cause by thirty (30) 1.5 T~m~LC.~lt~. Either part3, may terminate the Contract without cause by ninety (90) days written notice. . · ~thls ConU~t ~z ~-~i to f~lure ~° Yh: ~-l~ ~gree th~ "good cause for t _err~6on provide com~t~nt S~,~sh language ~ntef~rchffion services such ~ Cour~ can not effectively ~l/or timely can7 out its du~es. ~-~,-: ,-c;tive Director inter-Cultural Services of Hama2ton County -I0~ 0~.~ ir.~r. Cultutal Servio~ of~am- Co. 515 E. Main Street Carmel, Indiam 46O32 Pres Juflge Carmel City Court Ad.ess: Carmel City Court 1 Civic Square Carmel, Indiana 46032 317.308.6495 Phone: 317.571-2440 ~ 2/10/02 CARMEL BOARD OF PUBLIC WORKS AND SAFETY By: Jarn~s Brainard, Presiding Officer Date: Mary A~fn ~u~rke, M~ember Date: r Lo~ s. w~ ~at~ t~p ~/~7 Di~a L~r~ ~k-Treas~er 2002. Carmel City Court GAlL BARDACH, JUPA~E TO: Jim Brainard, Mary Ann Burke, Lori Watson FROM: Gail Bardach. Judge RE: Add-on to BPW Agenda for 12/18/02 Meeting DATE: December 9, 2002 I am requesting that you add the attached memorandum of understanding on to your agenda for the 12/18/02 BPW meeting. I submit it for your approval, as a matter of emergency. The Court is currently a party to a contract with Accu Interpretation and Translation Services for court translation services. Under that contract, Marta McCoy translates for the Court on as "as needed" basis, whenever we are able to pre-arrange her presence. She does this for trials on Mondays, miscellaneous hearings on Wednesdays, and, when available, for initial hearings on Thursdays. Of late, she has not often been available on Thursdays. It is a matter of immediate concern that our need to have a Spanish translator present in Court each Thursday continues. We have just been able to arrange for another qualified translator to provide translation services every Thursday morning, to begin immediately, specifically, this Thursday, December 12, 2002. The memorandum of understanding for that provider is what is attached. You will note that Accu charges us only $40.00 per hour, while the new translator will charge us $50.00 per hour. However, the new translator has only a one hour minimum, while Accu has an hour and a half minimum. Based on our past and continuing needs and usage of translation services, I would expect that there should be no significant increase in the overall cost of providing the services. We will continue to use Accu whenever we are able to arrange Ms. McCoy's presence, and will use the new translator only when Ms. McCoy is not available. Please consider this request as an emergency matter. Thanks very much. Gail Bardach~,.~ City of Carmel ONE CIVIC SQUARE INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 CARMEL, INDIANA 46032 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL ' 1997 PAGE PURCHASE ORDER NUMBER VOUCHER, DELIVERY MEMO, PACKING SLIPS~ flIPPiNG LABELS AND ANY CORRESPONDENCE, DESCRIPTION VENDOR PAYMENT TERMS FREIGHT UNIT PRICE EXTENSION DEPARTMENT PLEASE INVOICE IN DUPLICATE RBOJECT I PROJEOT 13o J SHIPPING INSTRUCTIONS · SHIP PREPAID, · C.O,D. SHIPMENTS CANNOT BE ACCEPTED. · PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. · THIS ORDER ISSUED IN COMPLIANCE WITR CHAPTER 99, ACTS 1945 AND ACTS AMENOATORY TREREOF AND SUPPLEMENT THERETO. DOCUMENT CONTROL NO. [ 1 4 2 0 _PAYMENT ESS THE P 0 ~'~l~'¢~0 ' O, ~ A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNL · · NUMBER IS MADE A pART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN A~FIDAVlT A~ACHED · i HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPR TION SUFFICIENT TO PAY FOR THE ABOVE ORDER ORDERED BY __ · TITLE _~ CLERK-TREASURER Ca'md CiU GAlL BARDACH, JUDGE TO: Jim Brainard, Mary Ann Burke, Lori Watson FROM: Gall Bardach, Judge RE: Add-on to BP W Agenda for 12/18/02 Meeting DATE: December 9, 2002 I am requesting that you add the attached memorandum of understanding on to your agenda for the 12/18/02 BPW meeting. I submit it for your approval, as a matter of emergency. The Court is currently a party to a contract with Accu Interpretation and Translation Services for court translation services. Under that contract, Marta McCoy translates for the Court on as "as needed" basis, whenever we are able to pre-arrange her presence. She does this for trials on Mondays, miscellaneous hearings on Wednesdays, and, when available, for initial hearings on Thursdays. Of late, she has not often been available on Thursdays. It is a matter of immediate concern that our need to have a Spanish translator present in Court each Thursday continues. We have just been able to arrange for another qualified translator to provide translation services every Thursday morning, to begin immediately, specifically, this Thursday, December 12, 2002. The memorandum of understanding for that provider is what is attached. You will note that Accu charges us only $40.00 per hour, while the new translator will charge us $50.00 per hour. However, the new translator has only a one hour minimum, while Accu has an hour and a half minimum. Based on our past and continuing needs and usage of translation services, I would expect that there should be no significant increase in the overall cost of providing the services. We will continue to use Accu whenever we are able to arrange Ms. McCoy's presence, and will use the new translator only when Ms. McCoy is not available. Please consider this request as an emergency matter. Thanks very much. Gail Bardac~ ONE C[VIC SQUARE CARMEL. INI31ANA46032 t17/571-2440