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Home My WebLink AboutBPW_Minutes_09.15.2021Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, September 15th, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Board Member Mary Ann Burke called the meeting to order at 10:02 AM 8 9 MEMBERS PRESENT 10 11 Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 12 13 MINUTES 14 15 Minutes from the September 1st, 2021, Regular Meeting. Board Member Burke moved to approve the minutes. 16 Board member Watson Seconded. Minutes were approved 2-0. 17 18 BID/QUOTE OPENINGS AND AWARDS 19 20 Bid Opening for Construction of the Carmel Data Center; Lori Watson opened the bids and Mary Ann Burke 21 read them aloud: 22 23 Contractor Scope Bid 24 Biancofiori Masonry, Inc. Masonry $236,000.00 25 DK &L Masonry Masonry $273,000.00 26 C.E. Reeve Roofing Roofing $52,737.00 27 A&S General Construction Painting $8,000.00 28 C-Cat, Inc. Technology / Teledata $193,820.00 29 Huston Electric Technology / Teledata $447,900.00 30 ERMCO, Inc. Technology / Teledata $198,421.00 31 Clawson Communications, Inc. Technology / Teledata $173,700.00 32 Huston Electric Electric $215,600.00 33 Fredericks, Inc. Electric $191,474.00 34 IFRA IES Electric $89,971.00 35 Strescore, Inc. Precast $45,300.00 36 Fredericks, Inc. General Contractor $2,059,540.00 37 White Construction, LLC Earthwork and Utilities $279,000.00 38 39 Bid Award for 146th Street Water Main Extension Project; John Duffy, Director of the Department of Utilities, 40 recommended awarding the bid to Lykins as they were the lowest and most responsive bidder. Board Member 41 Burke moved to award the bid to Lykins in the amount of $943,757.00. Board Member Watson seconded. 42 Request approved 2-0. 43 44 CONTRACTS 45 46 Resolution BPW 09-15-21-03; A Resolution of the City of Carmel Board of Public Works and Safety 47 Acknowledging Agreement Between City and Vendor; CrossRoad Engineers, P.C.; ($28,000.00); Carmel Police 48 DocuSign Envelope ID: 521DC10B-8B03-42A0-BE36-A82B7D63A91A Station – Fiber Optic Project; Additional Services Amendment; Board Member Burke moved to approve. Board 49 Member Watson seconded. Request approved 2-0. 50 51 Resolution BPW 09-15-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 52 Acknowledging Agreement Between City and Vendor; Enterprise CrossRoad Engineers, P.C.; ($129,500.00); 53 Data Center; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 54 seconded. Request approved 2-0. 55 56 Request for Purchase of Goods and Services; Mainscape, Inc.; ($60,500.00); Janitorial Services; Additional 57 Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 58 approved 2-0. 59 60 Request for Purchase of Goods and Services; Morphey Construction; ($34,773.70); 16-ENG-70 Range Line Road 61 Streetscape / Proscenium Streetscape; CO#4; Board Member Burke moved to approve. Board Member Watson 62 seconded. Request approved 2-0. 63 64 Request for Purchase of Goods and Services; Sonostar Group, LLC; ($20,230.77); Igloos and Replacement 65 Covers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 66 67 Request for Purchase of Goods and Services; TSW Utility Solutions; ($3,385.00); Smokey Row Road Utility 68 Extension; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 69 2-0. 70 71 Request for Purchase of Goods and Services; TSW Utility Solutions; ($1,782.78); Smokey Row Road Utility 72 Extension; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 73 2-0. 74 75 Request for Service Agreement; MedVet Associates, LLC; Emergency and Specialty Veterinary Care Services for 76 CFD Transported Animals; Board Member Burke moved to approve. Board Member Watson seconded. Request 77 approved 2-0. 78 79 Request for Parking Agreement; 30 W. Main Street; Board Member Burke moved to approve. Board Member 80 Watson seconded. Request approved 2-0. 81 82 REQUEST TO USE CITY STREETS/PROPERTY 83 84 Request to Use City Streets/Rolling Closure; Village of WestClay Owners Association Neighborhood Fall 85 Festival; October 3rd, 2021; 10:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member 86 Watson seconded. Request approved 2-0. 87 88 Request to Use City Streets/Lane Restrictions; Roundabout Week Celebration; September 23rd, 2021; 4:00 PM 89 – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 90 91 Request to Use/Close City Streets; Late Night on Main; Amended Request; October 2nd - October 3rd, 2021; 92 2:00 PM – 1:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 93 approved 2-0. 94 95 Request to Use/Close City Streets; Late Night on Main; Amended Request; September 17th - September 18th, 96 2021; 2:00 PM – 1:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 97 approved 2-0. 98 99 DocuSign Envelope ID: 521DC10B-8B03-42A0-BE36-A82B7D63A91A Request to Use Midtown Plaza; International Movies at Midtown; Notice of CMYC Sponsorship; September 20th, 100 2021; 5:00 PM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 101 approved 2-0. 102 103 Request to Use/Close City Streets; Lakewood Gardens Annual BBQ Party; September 25th, 2021; 3:00 PM – 104 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 105 106 OTHER 107 108 Request for Consent to Encroach; 10375 Windemere Blvd; Board Member Burke moved to approve. Board 109 Member Watson seconded. Request approved 2-0. 110 111 Resolution BPW 09-15-21-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, 112 Indiana, Approving the City of Carmel Fire Department’s Automatic and Mutual Aid Boundaries Map; Board 113 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 114 115 Resolution BPW 09-15-21-02; A Resolution Setting 2022 City and Participant Contribution Rates for the City of 116 Carmel Employee Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson 117 seconded. Request approved 2-0. 118 119 Resolution BPW 09-15-21-05; A Resolution of the City of Carmel, Indiana Board of Public Works and Safety 120 Regarding the Release of Ingress and Egress Easement; Board Member Burke moved to approve. Board Member 121 Watson seconded. Request approved 2-0. 122 123 Request for Release of Ingress and Egress Easement; Property as Referenced in Resolution BPW 09-15-21-05; 124 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 125 126 Request for Waiver of BPW Resolution No. 04-28-17-01; NW Corner of Range Line and Smoky Row, Utility Pole 127 Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 128 129 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Various Locations, Install Fiber Optic 130 Cables; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 131 132 Request for Construction Entrance; 5201 E. Main St.; Board Member Burke moved to approve. Board Member 133 Watson seconded. Request approved 2-0. 134 135 Request for Open Pavement Cut/Lane Restrictions/Street Closure; Veterans Way between Monon Green Blvd and 136 Gradle Dr – Relocation of Electrical Utilities; Board Member Burke moved to approve. Board Member Watson 137 seconded. Request approved 2-0. 138 139 Request for Storm Water Technical Standards Waiver; 7299 E 146th St; Trent Baxter, Versatile Construction 140 Request for Dedication and Deed of Public Rights-of-Way; Veteran’s Way; Board Member Burke moved to 141 approve. Board Member Watson seconded. Request approved 2-0. 142 143 Request for Dedication of Public Right-of-Way; Redd Road and Weston Pointe Drive; Board Member Burke 144 moved to approve. Board Member Watson seconded. Request approved 2-0. 145 146 Request for Dedication of Public Right-of-Way; Terrace at Mohawk Crossing; Board Member Burke moved to 147 approve. Board Member Watson seconded. Request approved 2-0. 148 149 DocuSign Envelope ID: 521DC10B-8B03-42A0-BE36-A82B7D63A91A Request for Secondary Plat; Troy Estates; Board Member Burke moved to approve. Board Member Watson 150 seconded. Request approved 2-0. 151 152 ADD-ONS 153 154 Request for Purchase of Goods and Services; Forever Redwood; ($52,000.00); Pavilion at Carter Green; Board 155 Member Burke moved to add one add-on item onto the agenda. Board Member Watson seconded. Add-ons approved 156 2-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 2-0. 157 158 ADJOURNMENT 159 160 Board Member Burke adjourned the meeting at 10:14 a.m. 161 162 163 APPROVED: ____________________________________ 164 Sue Wolfgang – City Clerk 165 166 _____________________________________ 167 Mayor James Brainard 168 ATTEST: 169 170 __________________________________ 171 Sue Wolfgang – City Clerk 172 DocuSign Envelope ID: 521DC10B-8B03-42A0-BE36-A82B7D63A91A