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HomeMy WebLinkAboutJFNew/Engr Dept.JFNew Engineering Dept - 2004 Appropriation #CCS62838; P.O.#12968 Contract Not To Exceed $18,100.00 APPROVED AS TO FORM AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and JF New (hereinafter "Professional"). RECITALS WHEREAS, City owns and is responsible for the operation and maintenance of its public works, its public sewer and water systems, the operation of the City, its departments and facilities, and the provision of municipal services to the public; and WHEREAS, from time to time, City needs additional temporary contract workers, workforce recruiting, screening and consulting or other workforce assistance (the "Services") to assist it in fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing and desires to provide to City the Services referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services, the scope of which shall be as requested and defined by the Mayor or his duly authorized representative and attached hereto in the order approved by City. 2.3 Time is of the essence of this Agreement. mod/BPWcontractsO4/eng/ll/08/04 1 JFNew Engineering Dept - 2004 Appropriation #CCS62838; P.O.#12968 Contract Not To Exceed $18,100.00 SECTION 3. 3.1 3.2. 3.3 3.4 CITY'S RESPONSIBILITIES City shall provide such information as is reasonably necessary for Professional to understand the Services requested. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. City shall designate payment of the Services from City budget appropriation number CCS62838 funds. City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5. COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Eighteen Thousand One Hundred Dollars ($18,100.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within sixty (60) days from the date of City's receipt of same, or be subject to a late charge of one percent (1%) of such unpaid and undisputed invoice amount for each month same remains unpaid. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. SECTION 6. TERM Subject to the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from its Effective Date through December 31, 2004, and shall thereafter, on the first day of January in each subsequent year, automatically renew for a period of one (1) year. SECTION 7. MISCELLANEOUS mod/BPWcontract 804 /eng/ 11 / 08 / 04 2 JFNew Engineering Dept - 2004 Appropriation #CCS62838; P.O.#12968 Contract Not To Exceed $18,100.00 7.1 Termination. 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect. City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries. Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.5 Insurance. Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City. mod/BPWcontractsO4/eng/ll/08/04 3 JFNew Engineering Dept - 2004 Appropriation #CCS62838; P.O.#12968 Contract Not To Exceed $18,100.00 7.6 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default. In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or broach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance. Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification. Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.10 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. mod/BPWcontractsO4/eng/ll/08/04 4 JFNew Engineering Dept - 2004 Appropriation #CCS62838; P.O.#12968 Contract Not To Exceed $18,100.00 7.11 Severabilit¥. If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement which can operate independently of same shall continue in full force and effect. 7.12 Notice. Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel One Civic Square Carmel, IN 46032 ATTN: Andrew L. Bender, P.E. Douglas C. Haney, City Attorney Department of Law One Civic Square Carmel, IN 46032 PROFESSIONAL: JFNew 6640 Parkdale Place, Suite S Indianapolis, IN 46254 A-I-TN: Andrew L. Bender, P.E. Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.13 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.14 Governing Law; Lawsuits. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.15 Waiver. Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under la~v shall not operate to waive any such rights and/or remedies nor in mod/BPWc0ntract s 04 /eng / 11 / 08 / 04 5 NOV-12-2004 FRI 08:27 fin OITY OF OflRMEL FAX NO, 317 571 2439 P, 02 JFNew Engineering Dept - 2004 Appropriation #CCSfi2838; p.O.#t2961~ Contract Not To Exceed $18,100.00 any way affect the rights of such party to require such performance at any time thereafter. 7.16 ~. Professional shall not ~,,s~gn or pledge this Agreement nor delegate its obligations hereunder without City's prior wriuen consent. 7.17 ~. This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written c,~ oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in tlr, is Agreement shall prevail. 7.18 Renresentation and Warr~z~ties. Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement ou behalf of such party has the authority to bind such party or the party x~hich they represent, as the case may be. 7.19 Headings. All headings and sectic.ns of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.20 Advice of Counsel. The parties warrant th:~[t they have read this Agreement and fully understand it, have had an opportunity to obtain th~; advice and assistance of counsel throughout the negotiation of same, and enter into same freely, ,,ohintaxily, and without any duress, undue influence or coercion. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety J/~es Brainard, Presiding Offfi,.er Mar[ Ann/urke, Member JFNEW BY: ~ L- ~'"~ .... Autfio~Y~ed Signature Printed Name: Title: ~ ~ l'ec3~' c NOV-lO-2004 NED 11:11 AH OITY OF OARNEL FAX NO, 317 571 2439 P, 03 JFNcw Engineering Dept - 2004 Appropriation #CCS62838; P.O.#1296fl Contract Not To Exceed $1 $,100.00 LoriS.~atson, Me~r I J SSNifSoleProvr~e½ : A'rmsT: - /q / / ./'Dian, Cordray, IA~l~,,C~erk-~asu~¢r ,uosnt~o[ I~ P JFNew Wise Growth Through Stewardship 6640 Parkdale Place, Suite S Indianapolis, indiana 46254 Phone: 317-388-1982 ea. 21 Fax:317-388-1986 Andrew L. Bender, P.E. Director of Engineering emaik abender@ jfnew.com Corporate Office: Walkerlon, Indiana Crete, Illinois indianapolis, Indiana Grand Haven, Michigan Cincinnati, Ohio Native Plant Nursery: Walkerton, indiana www.jfnew.com October 22, 2004 Ms. Amanda Foley City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 Re: Carmel Creek Restoration Ms. Foley: JFNew is pleased to submit this scope and fee letter for the proposed Carmel Creek restoration project between 116th Street and Ralston Street in Carmel. The proposed restoration project is mitigation for road work being undertaken by the City of Carmel. The restoration will be in compliance with the requirements of the Indiana Department of Environmental Management and U.S. Army Corps of Engineers permits already secured. JFNew's work shall consist of the following general tasks: · Collecting and reviewing creek data to understand the existing conditions. This work will include surveying the creek between 116th Street and Ralston Street and surveying the Ralston Street Bridge. It is our understanding from Farrar-Garvey that a survey of the creek is available for the first 100 feet down stream of 116th Street. JFNew will hire a sub consultant to perform the survey work of the creek. · Understanding the flow of water through the existing stream and effects of the proposed restoration. This work will include hydraulically modeling the flow to evaluate scour velocities, pinch points, and cross section modifications. The modeling will evaluate storm flows of 2-yr, 10-yr, 50-yr, and 100-yr. · Design of the restoration for Carmel Creek. The design process will include the study of the morphology of the creek and the development of a stable creek reach that will satisfy the regulatory requirements and meet the needs of a changing watershed. JFNew's specific scope and fees for the project are: Task 1 - Collecting and Reviewing Data 1.1 - Review site data and soils information 1.2 - Review survey data available 1.3 - Review permit requirements 1.4 - Site visit and survey location identification 1.5 - Survey of the creek Task Total $4,400 Ms. Amanda Foley, City of Carmel October 22, 2004 Page 2 of 2 Task 2 - Hydraulic Modeling 2.1 - Develop a base model of existing conditions 2.2 - Modi~ the model for proposed conditions 2.3 - Perform model runs for various flows Task 3 - Restoration Design 3.1 - Preliminary restoration design 3.2 - Produce 70% design documents for team review 3.3 - Develop final design documents for final review 3.4 - Produce bid documents Task Total $4,900 Task Total $8,800 Throughout this process, we will provide regular project updates to facilitate communication and project completion. It is worth noting that JFNew can also provide additional services on the project beyond design. We have full capabilities to provide bidding, construction administration and inspection, and permit compliance monitoring services. We would be glad to discuss these possibilities and prepare a formal proposal at your request. Please call if you have any questions. If the scope and fees are acceptable, we can provide a formal contract and begin upon your authorization. We appreciate the opportunity to work with the City of Carmel and look forward to the successful completion of the Carmel Creek Restoration. I will follow up within a week to ensure this letter meets with your satisfaction. Best r~ards, / DireCtor of Engineering Cc: Dustin New, JFNew Leilani Hittle, JFNew File JFNew Wise Growth Through Stewardship JFNew 2004 Standard Hourly Rates CEO, President VP, Principal ECOLOGICAL SERVICES VP, Director Office / Unit Manager Senior Project Manager Project Manager AutoCAD/GIS Technician Environmental Scientist Project Technician Administrative NATIVE PLANT NURSERY Director Seed Manager / Ecologist Agronomist Administrative Field Crew ENGINEERING SERVICES Director Environmental Engineer, P.E. Environmental Engineer AutoCAD Technician Project Technician Administrative RESTORATION MANAGEMENT SERVICES Director Office / Unit Manager Senior Project Manager Project Manager Field Crew Supervisor Field Crew Direct Expenses Mileage GPS Unit ATV Backpack Fish Shocker Boat/Motor/Trailer Boat/Oars 2O04 Bill Rate 165.00 175.00 130.00 90.00to 100.00 80.00 to 95.00 65.00 to 75.00 60.00 55.00 to 65.00 48.00 40.00 130.00 75.00 60.00 42.00 37.00 120.00 95.00to 115.00 70.00 70.00- 75.00 60.00 42.00 110.00 75.00to 85.00 82.00 60.00 50.00 37.00 1.10 times direct cost $0.50/mile, portal to portal $150/day $75/day $75/day $75/day $50/day "EXHIBIT /%"