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Home My WebLink AboutMaximus/HRMAXIMUS HELPING GOVERNMENT SERVE THE PEOPLE® March 25, 2004 Ms. Barbara A. Lamb Human ReSources Director One Civic Square Carmel, IN 46032 Dear Ms. Lamb: MAXIMUS previously developed a pay plan for the City of Carmel. The pay plan development included establishing both internal equity and extemal equity for the City's positions. Subsequently, MAXIMUS has maintained the City's pay plan by evaluating newly created positions or positions with revised job duties and responsibilities. The City is now requesting MAXIMUS to conduct a targeted study for department elected officials, directors, and sub-directors. The outcome of this study should confirm the pay grade assignments fo~ the City's department directors and ensure the competitiveness of their pay ranges. To accomplish this objective, MAXIMUS will conduct the following tasks: Review the existing position descriptions · Conduct individual interviews · Revise the position descriptions · Conduct an oral salary survey of the positions · Compile salary survey data · Recommend any pay grade assignment revisions The study should include the following positions: · Mayor · Judge · Clerk-Treasurer · Utilities Director · Police Chief · Fire Chief Director Community Services · City Attorney · City Engineer · Director of Administration · Director of Community Services 700 ACKERMg-N ROAD, SUITE 150 [ COLUMBUS, OH 432021614.447.0288 ] 614.447.0626 FAX Director Parks and Recreation · Director of Communications (9-1-1) · Street Commissioner · Director of Human Resources · Director of Information Services · Director of Community Relations MAXIMUS will team with Mr. Ken Veil for this project. Mr. Veil resides in Cannel and will conduct director interviews and onsite meetings. We anticipate completing this project by May 12, 2004. We propose to conduct this targeted study on a time and materials basis. Our estimated fees are $8,250.00, or 55 hours at $150 per hour. As usual, MAXIMUS appreciates this opportunity to provide services to the City of Cannel and we appreciate your continued confidence in our firm. If you need additional information, please contact me at 614-447-0288. Sincerely, ~im Battigaglia, Pr~'ctice~Director MAXlMUS April 2, 2004 Mr. Jim Battigaglia Practice Director Maximus 700 Ackerman Road Suite 150 Columbus, Ohio 43202 APPRO~=D AS'tO FORM ~E: ADDITIONAL SERVICES ~ i (P.O. ~ 8152 & P.O. ~ 8151) Dear Mr. Battigaglia: As we discussed, the City of Carmel has a need for additional professional services. Pursuant to our current contract with Maximus, Contract # 0904.02.02 dated September 4, 2002, I have requested and received from you the proposed scope of services and fee estimated for the following work task: Additlonal Services ~1: Job descriptions, re-evaluatlon and position revisions (if necessary 200& Per Attachment ~A" Fee: $ 8,500.00 Per our contract procedural requirements, I hereby approve this "Additional Professional Service" estimate, and grant you the Notice to Proceed for the above services. PLEASE NOTE: Be advised that ~Additional Services" performed on city contracts must be hilled separately from the original contract and other additional services. More importantly, the £nvolcemust reference the aDproDriate a~;ti~l Services # and include the P.O. ~ shown above. Invoices submitted without this information will be returned to your office. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Barbara Lamb Director, Human Resources CC: Mayor James Brainard Diana Cordray, Clerk-Treasurer Sandy Johnson, Clerk-Treasurer's office Maximus, I~ac. Human Resources Dept - 2002 Appropriation #1201,404; P.O.#10703 Contract Not To Exceed $2,250.00 AGREEMENT FOR PROFESSIONAL SERVICES APPROVED, AS TO FORM BY: THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement"), is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Maximus, Inc. (hereinafter "Professional"). RECITALS WHEREAS, from time to time, City needs professional human resources management consulting assistance for the maintenance and update of the City's classification and compensation study (the "Services"); and WHEREAS, Professional is experienced in providing and desires to provide to City the Services referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. 2.1 2.2 2.3 SCOPE OF SERVICES City desires to engage Professional to provide the Services to City, as are more completely described in attached Exhibit A, incorporated herein by this reference. Professional understands and agrees that City may, fi.om time to time, request Professional to provide additional or modified Services, the scope of which shall be as r6quested and defined by the Mayor or his duly authorized representative and attached hereto in the order approved by City. Time is of the essence of this Agreement. City of Carmel ONE CIVIC SQUARE CARMEL, ~NDIANA 46032 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PAGE PURCHASE ORDEINUMBER THIS NUMBER MUST APPEAR ON INVOICES, AlP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. VENDOR DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION CONFIRMATION BLANKET CONTRACT QUANTITY J UNIT OF MEASURE J PAYMENT TERMS FREIGHT DESCRIPTION j UNIT PRICE J EXTENSION DEPARTMENT SHIPPING INSTRUCTIONS · SHIP PREPAID. · C.O.D. SHIPMENTS CANNOT BE ACCEPTED. · PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. · THIS ORDER ISSUED IN COMPLIANCE WtTH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. DOCUMENT CONTROL NO. 0 8 15 1 PLEASE INVOICE IN DUPLICATE PAYMENT A/p VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFI VIT A~FACHED. · I RTIFY THAT THERE IS AN LIGATED BALANCE IN T RIATION SUFFICIENT T PAY FOR T ABOVE ORDER. ORDERED BY ~ ~ CLERK-TREASURER VENDOR COPY