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HomeMy WebLinkAboutIdeal Heating, A/C & Refrig/St.Ideal Heating, A/C and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 AGREEMENT FOR PURCHASE OF GOODS AND SERVICES APPROVED AS TO FORM THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entere- d into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and Ideal Heating, A/C and Refrigeration Inc. ("Vendor"). TERMS AND CONDITIONS ACKNOWLEDGMENT, ACCEPTANCE: Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement's terms and conditions. PERFORMANCE: City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget appropriation number 630.00 funds. Vendor agrees to provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times the highest technical and industry standards. PRICE 3.1 AND PAYMENT TERMS: Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall be no more than Fifteen thousand five hundred Dollars ($15,500.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to City within such time period. City shall pay Vendor for such Goods and Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services: (i) are not disputed, (ii) are in accordance with the specifications set forth in Exhibit A and such other documents as were contained in the City of Carmel Street Department's solicitation for the vehicle exhaust system at issue, as amended, all such documents being incorporated herein by reference, (iii) are submitted on an invoice that contains the information contained on attached Exhibit B, and (iv) Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement. 3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof. WARRANTY: Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to the specifications, samples and/or descriptions thereof furnished to Vendor by City and/or by Vendor to and accepted by City, that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient for their particular purpose. TIME AND PERFORMANCE: This Agreement shall become effective as of the last date on which a party hereto executes same Ideal Heating, AdC and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. LIENS: Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified heroin; (c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers' compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification Ideal Heating, )dC and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 obligations shall survive the termination of this Agreement. 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the fight of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 13. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City's prior written consent. 14. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement. 15. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 16. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. Ideal Heating, A/C and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 17. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel One Civic Square Carmel, Indiana 46032 ATTN: David Kligensmith, Director, Street Dept. Douglas C. Haney, City Attorney Department of Law One Civic Square Carmel, Indiana 46032 If to Vendor: Ideal Heating, MC and Refrigeration Inc. 1417 North Harding Street, Suite A Indianapolis, IN 46202 ATTN: Todd Black Notwithstanding the above, notice of termination under paragraph 18 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. TERMINATION: 18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 18.2 Either party hereto may terminate this Agreement at any time upon thirty (30) days prior notice to the other party. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. Ideal Heating, A/C and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 20. 21. 22. 23. 24. 25. 26. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City's authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. TERM Subject to the termination provisions set forth in Paragraph 18 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2003, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. BINDING EFFECT The parties, and their respectlve officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. Ideal Heating, A/C and Refrigeration Inc. Vehicle Exhaust System - Street Dept. - 2003 Appropriation # 630.00 P.O.#1560 Contract Not To Exceed $15,500.00 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: C1TY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard, Presiding Officer Dateary: Date~./ ' II'gd[C)q ATTEST: ,:,, - nar. Depul~ Oerk Diana Cor&ay IAMC ~lerk-Treasurer Authorized Signature Printed Name Title FID/TIN: SSN if Sole Proprietor: Date: CITY OF CARMEL STREET DEPARTMENT 211 2ND St. S. W. Carmel, IN 46032 (317) 571-2637 October 22, 2003 The City of Carmel, Street Department is soliciting quotes for the delivery and complete installation of the specified vehicle exhaust system, including the supply and installation of equipment, electrical installation and roof penetration and repair. The attached specifications and drawings shall be used in preparing your bid. The vehicle exhaust system will be installed in the new Maintenance Building, currently under construction, at the City of Carmel Street Department site, located at 131st Street and Shelbome Road Cannel, IN. Coordination with the existing General Contractor will be required during the installation of the exhaust systems. Please forward any questions or comments to the Architect Michael Gmbb, AIA with Paul I. Cripe, Inc. (317) 841-4797 ext. 686. The building is available for your visitation and a complete set of Construction Documents are available for your review through the Architect. Upon acceptance by the City of Carmel, a performance bond equal to one hundred (100%) of the bid will be required before work begins. The successful quote will be required to sign a Goods and Services contract [sample enclosed). Please send your quote to Paul h Cripe. Inc. 7172 Graham Road Indianapolis~ rN 46250. attention Michael A. Gmbb, AIA. Please submi1 your sealed bid by 3:00pm on Monday November 3. 2003. There will be no work done ~vithout first contacting the Carmel Street Commissioner for approval of dates and times. EXHIBIT STREET DEPARTMENT FACILITIES MAIN FACILITY VEHICLE EXHAUST SYSTEMS 131sT Street and Shelborne Road Carmel, Indiana 46033 Addendum No. 1 Prepared for City of Carmel One Civil Square Carmel. Indiana 46032 October 2, 2003 7172 Graham Road ndianapoiis, [~ 46250 Phone: ~317)642-6777 FAX: ~317)84t-4798 www.picripe.com 990468-10100 EXHIBIT City of Carmel Street Department Facilities - Main Facility Vehicle Exhaust Systems © 2003 Paul I. Cripe, Inc. ADDENDUM NO. 1 TO ALL BIDDERS OF RECORD AND TO WHOM IT MAY CONCERN: This Addendum is being issued prior to the date for rece~wng bids. This Addendum forms a part of the Contract Documents and modifies the original Drawings and Specifications as noted below and shall be incorporated into the Contract Drawings. All other provisions of the Drawings and Specifications shall remain unchanged This Addendum is issued in accordance with me provisions of the Notice to Bidders section of the Project Manual. Ali Bids shall be based upon WOrK as modified by this Addendum. Acknowledge receipt of this Addendum on the Bid Form. Failure to do so may result m disqualification of the Bidder, This Addendum does not change the Bid Date, CHANGES TO DRAWINGS: Item No. 1 Drawing Sheet M302 "Maintenance Plan" 1. Stop the 14" diameter QUCt at column grid line 3 and delete the auc[ ano four (4) hose reels between column grid lines 3 and 5. Reduce the size of the EFt6 accordingly. EXHIBIT ADDENDUM NO. 1 ADD1 - 1 00T-31-03 FEI 08:39 ~M P~UL l, ORIPE, INC, FRX NO, 317 841 4798 P, 02/03 STREET DEPARTMENT FACILITIES MAIN FACILITY VEHICLE EXHAUST SYSTEMS t31sT Street and Shelborne Road Carmel, indiana 46033 Addendm~ No. 2 Prepared for City of Carmel One Civil Square Carmel. Indiana 46032 October 30; 2003 EXHIBIT ..~, _ 007-31-03 FRI 08~40 ~M P~UL I. ORIPE, 1NO, FAX ~0, 317 841 4798 P, 03/03 City of Carmel Street Department Facilities - Main FaCility Vehicle Exhaust Systems O 2003 Paul L Cripe, Inc. ADDENDUM NO. 2 '~'his Addom~um is being Issued prior to the date for receiving bids, ]'his Addendam forms a part of the Contract Documents e~d modifies the original Dr~ings and Specifications as noted below and shall be incorporated i!3to the Contract Drawings. All other provisions of the Drawings and Speci~cations shell remain unchanged. Trois Addendum is issued in accordance with the provisions ct the Notice to Bidders sec[ion of the Proiec[ Mammt. All Bids shelf be based upon work as medi([ed by this Addendum. Acknowledge receipt of this Addendum on the Bid Form. Failure to do so may result in disqualification of tl~e Bidder. This Addendum does ~,[o_f change the Bid Date. .C_H~A .N_G_ .E~,,~ T._T_O.. DR_A_W_INGS: ttam No. 1 Drawing Sheet E402 "Maintenance Power 1. 'ibis work consists of tl~e installation of the EF-6, e combination meter starter, a remote sterl/stop station and wldng and co~)duit for power and control 2. EF-6 and a combination motor starter are to be located on the Mezzanine. Plan Note 18 for EF-6 should indicate "to MPP1-22, 3P-20 Amp." 3. ']'he control station at Plan Note 6 is a remote start/stop station provided by the Electrical Contractor and wired to the combination motor starter for EF-6. ADDENDUNI NO. 2 EXHIBIT