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HomeMy WebLinkAboutMR Services, Inc./DOCSrO AGREEMENT FOR RENEWAL OF BID CONTRACT TH~S AGREEMENT FOR RENEWAL OF PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by and between the City of Cam~el, Indiana, acting by and through its Board of Public Works and Safety ("City"), and MR Services Inc., 5825 C.R. E 1000 N, Pittsboro, 1N 46167 "Vendor"). TERMS AND CONDITIONS ACKNOWLEDGMENT, ACCEPTANCE: Vendor' acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement's terms and conditions. PERFORMANCE: Pursuant to the Bid Awarded on April 7, 2004, to MR Services for landscaping and maintenance of City property along Hazel Dell Parkway and Pennsylvania Parkway, the City seeks to e~ercise the option to renew the contract with the terms as described in Exhibit A. TERMS: All terms, including price and payment terms, as awarded on the original Bid Acceptance bxe hereby incorporated by reference. CITY OF CARMEL, INDIANA by and through its Board of Publi( Works and Safety /Q By: ~ ~ }ate: Presiding Officer ~ber Date: Authorized Signature Printed Name Title FID/TiN: Member ATTEST: SSN if Sole Proprietor: Date: Date: lerk-Treasurer TECHNICAL SPECIFICATIONS TS-1 CONTACT FOR QUESTIONS REGARDING CONTRACT DOCUMENTS In compliance with the Instructions to Bidders, should any questions arise regarding the Contract Documents, the following person shall be contracted: Scott Brewer Department of Community Services One Civic Square Carmel, IN 46032 Tel: (317) 571-2478 Fax: (317) 571-2426 Should a bidder or its agents receive any clarification, direction, suggestions, or correction to the Contract Documents that is not issued by a written addenda from the OWNER within 7 calendar days prior to the Bid Date, no consideration will be given to the CONTRACTOR for errors, omissions, etc., on which its Bid was based. TS-2 PROJECT SCOPE To provide ground care and maintenance as outlined in these specifications for the Rights-of-Way, landscape easements and medians of Hazel Dell Parkway from 96th Street to 146th Street and Pennsylvania Parkway from 106th Street to 116th Street in the City of Carmel in Hamilton Country, Indiana. Such work includes mowing and trimming of turf, laying approximately 300 cubic yards of hardwood mulch, the pickup and removal of litter, fertilization, herbicide application, chemical control ofbagworm insects on trees and shrubs, and the control of weeds within turf and mulched areas along Hazel Dell Parkway and Pennsylvania Parkway. Labor, material and equipment will be supplied by CONTRACTOR. CONTRACTOR shall be responsible to perform all work necessary to accomplish the Project described herein. TS-3 WELLHEAD PROTECTION The majority of the Project will be constructed through a wellhead protection area and in close proximity to several of the OWNER's wells that provide a large portion of the City of Carmel's drinking water supply. As such, the following requirements must be strictly observed. Handling and storage of petroleum and chemical products must be done in a safe manner. B. Petroleum and chemical products shall not be stored within a 200-foot radius of a well. Vehicles shall not park or be stored within a 200 - foot radius of a well. · s-1 "EXHiBiT Petroleum or chemical spills must be reported inm~ediately to the Carmel Hazmat Team and to the OWNER regardless of the size of the spill. The Carmel Hazmat Team can be reached by telephone at the "911" emergency number or at 571- 2580. TS-4 HOLIDAYS WHEN WORK IS NOT PERMITTED The Contractor shall not perform any work on the Project which requires traffic control on the following days: B. C. D. E. Sundays Memorial Day Independence Day Labor Day Thanksgiving Day and the day after Thanksgiving This requirement may be waived by the OWNER in its sole discretion, if requested in writing and in advance of such Work. TS-5 MOWING SPECIFICATIONS 5.1 Mowing Period - The Project mowing period shall begin on April 1, 2005 and continue through November 30, 2005, inclusive. 5.2 Quality - The area to be mowed must be mowed so as to maintain a quality appearance. Under no circumstances will the Work site be left with patches of un-mowed grass, clumps of grass, or mowed-ever litter. CONTRACTOR shall not blow into nor leave g/ass clippings on any streets or on sidewalks. 5.3 Grass Height - Grass that is not at least three (3) inches high shall constitute lack of need. Grass that is taller than three (3) inches shall be mowed to a minimum height of three (3) inches. 5.4 Clippings - Grass clippings shall be recycled onto the turf with mowing equipment designed to recycle the clippings. Any clippings that are so thick as to lie on top of the mowed grass shall be dispersed by re-mowing, raking, or blowing until they are no longer noticeable. 5.5 Tree Leaves - Tree leaves are to be mulched and recycled back onto the turf using equipment that is designed for this purpose. 5.6 Trimming - Concurrent with its lawn mowing services, CONTRACTOR shall string trim around curbs, trees, shrubs and planting beds where necessary and otherwise at the discretion and direction of OWNER. TS-2 5.7 5.8 Trimming damage - Trimming shall be performed in a mmmer that does not damage any plant material. Damage to plant material shall be promptly repaired or replaced by CONTRACTOR at its own expense. Litter removal - CONTRACTOR shall remove all litter from grass, shrubs and planting beds before mowing or trimming sanae. TS-6 TURF FERTILIZATION AND HERBICIDE 6.1 Frequency of fertilization - All turf areas shall be fertilized a minimum of 2 times a year, the first mandatory application to occur no earlier than March 15, 2005, and no later than May 15, 2005, and the second mandatory application to occur no earlier than September 1, 2005, and no later than October 15, 2005. 6.2 Frequency of pre-emergent crabgrass and broadleaf herbicide application - All turf areas shall have a pre-emergent crabgrass herbicide applied once in the early spring within a three-week window of application depending on weather of April 1, 2005. All turf areas shall also have a broadleaf herbicide applied thereto a minimum of 2 times a year, the first mandatory application to occur no earlier than April 15, 2005, and no later than May 30, 2005, and the second mandatory application to occur no earlier than September 1, 2005, and no later than October 15, 2005. 6.3 Rates - All fertilizer applied shall be a sulfur coated, slow release, complete fertilizer applied at the rate of 1 pound actual nitrogen per 1,000 sq. ft. ofturfi 6.4 Sample Label - CONTRACTOR shall submit a sample label for all fertilizers and herbicides it proposes to use and obtain OWNER's approval of same before applying same to any turf area. 6.5 Notification - OWNER must be notified by CONTRACTOR in writing at least seven (7) calendar days in advance of any intended application of fertilization and/or herbicide application. 6.6 Fertilizer Application Method - All fertilizer shall be spread with a rotary, broadcast spreader in such a manner as to insure even coverage, with no streaking. 6.7 Certification - CONTRACTOR shall be certified and hold all required applicators licenses from the State of Indiana to perform the obligations set forth in the Section. 6.8 Compliance - CONTRACTOR shall comply with all environmental, and chemical, and all other applicable LAWS in performing its obligations under this Section. TS-3 TS-7 WEED CONTROL FOR PLANTING BEDS 7.1 Application - All planting beds, including tree rings shall be treated with a broadleaf pre-emergent and shall, throughout the growing season, be periodically spot treated with a Round-up/Surflan mixture, as needed. 7.2 Frequency - All planting beds, including tree rings, shall be treated with a pre- emergent a minimum of 2 times a year, the first mandatory application to occur no earlier than March 15, 2003, and no later than May 15, 2005, and the second mandatory application shall be done no earlier than September 1, 2005, and no later than October 15, 2003. 7.3 Sample Label - CONTRACTOR shall submit a sample label for all fertilizers and herbicides it proposes to use in compliance with this Section, and obtain the OWNER's written approval of the same before applying same to any plant beds or tree rings. 7.4 Notification - OWNER shall be notified at least seven (7) calendar days in writing in advance of the date of any application of any chemicals pursuant to this Section. 7.5 Chemical Application Method - All chemicals shall be spread with an applicator in such a manner as to insure even coverage at the proper rate, with no streaking and no unintended plant injury. 7.6 Certification - CONTRACTOR shall be certified and hold all required applicators licenses from the State of Indiana to perform the obligations set forth in the Section. 7.7 Compliance - CONTRACTOR shall comply with all environmental, and chemical, and all other applicable LAWS in performing its obligations under this Section. TS-8 MULCH 8.1 Mulch shall be shredded hardwood mulch. 8.2 Mulch shall be applied to landscape beds and tree rings at a depth of 1 ½ inches. TS-4 EXHB T_ TS-9 TREE 9.1 9.2 9.3 9.4 9.5 9.6 9.7 AND SHRUB INSECT CONTROL Frequency of pesticide application All trees and shrubs affected with bagworm (Thyridopteryx ephemeraeformis) shall be treated a minimum of 2 times a year, the first mandatory application to occur no earlier than May 21, 2005, and no later than June 30, 2005, and the second mandatory application to occur no earlier than June 21, 2005, and no later than July 21, 2005. A third application, if needed, shall occur no earlier than August 1, 2005, and no later than August 31, 2005. There shall be at least fourteen (14) calendar days between each application. Rates - Rates are to be based on label recommendations for the approved pesticide(s). Sample Label - CONTRACTOR shall submit a sample label for the pesticide(s) it proposes to use and obtain OWNER's written approval of same before any such application occurs. Notification - OWNER must be notified in writing at least seven (7) calendar days advance of any intended date for application of pesticides pursuant to this Section. Pesticide Application Method - Pesticide application must be made in a safe and approved manner that provides thorough and even coverage, minimizes drift, and avoids contact with vehicles, people and non-target animal species. Certification - CONTRACTOR shall be certified and hold all required applicators licenses from the State of Indiana to perform its obligations set forth in this Section. Compliance - CONTRACTOR must comply with all environmental, chemical, and other applicable LAWS in performing its obligations hereunder. TS-5 "EXHIB,T _"