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Home My WebLink AboutFire Joinder Carmel/ClayCONTRACT FOR FIRE PROTECTION BETWEEN THE CITY OF CARMEL, INDIANA, AND CLAY TOWNSHIP OF HAMILTON COUNTY 1999 THIS AGREEMENT, made and entered into by and between the City of Carmel, Hamilton County, Indiana, hereinafter called "City" and Clay Township, Hamilton .County, Indiana, hereinafter called "Township" as of the 1st day of January, 1999; WITNESSETH: WHEREAS, the City and Township have heretofore entered into contracts for fire protection of said Township; and WHEREAS, said City and Township have agreed to continue said fire protection arrangements for the additional period of one (1) year beginning as of January 1, 1999, and continuing through December 31, 1999; and WHEREAS, the City and Township have agreed that said Fire Protection shall not be discontinued until the 2000 Contract is negotiated and ratified between the parties or until the Township has retained alternate fire protection. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. The City agrees to furnish fife protection service to the residems of the Township outside the limits of the City, including basic and advanced life support emergency service ("life support"), the Communication Center Service and administer the "911 emergency service" (herein "Fire Protection"). CONTRACT FOR FIRE PROTECTION PAGE 2 2. The Township hereby agrees to leave all of its fire fighting equipment, trucks and accessories, and life support emergency vehicles at the disposal of said City. 3. The City will continue to operate the five (5) stations now in use and to operate the life support emergency vehicles out of the stations to be designated by the Chief of the Carmel Fire Department. 4. The only monetary liability of the Township for Fire Protection to the City will be to pay the contract payments as hereinafter set forth. The proportionate share of the Township for Fire Department budget shall be the ratio based upon the Township' s 1998 assessed valuation compared to the City's 1998 assessed valuation as they relate to the total of the two. The proportionate share of the Township for the Communication Center' s budget shall be one-half (~h) of the Communication Center's budget multiplied by the ratio based upon the Township 's 1998 assessed valuation compared to the City's 1998 assessed valuation as they relate to the total of the tWO. 5. The City agrees to maintain a minimum of one hundred (100) full-time, sworn firemen at all times during the continuation of this agreement, including a full-time, paid Fire Chief, thirty-one (31 ) of said firemen to be on duty at all times, with at least eight (8) full-time, paid firemen to be maintained at the Carmel Headquarters Fire Station. In the event that firemen terminate employment during the year, the City will continue to be in compliance with this paragraph so long as it hires replacement firemen within a reasonable time of the termination. The City further agrees to maintain the Communication Center and administer Emergency "911" CONTRACT FOR FIRE PROTECTION PAGE 3 services and make the same available to the Township residents. The Fire Chief will be appointed by the Mayor, after consultation with the Township Trustee and the Township Board. 6. The City agrees to purchase all materials and supplies, to pay all compensation to personnel and firemen, pay the costs of the operation of said Fire Department and said Communication Center, to carry all necessary insurance on firemen/personnel and on all buildings and equipment of the City and Township, except the building known as Fire Station No. 45, and to save the Township, the Township Trustee and the Township Board harmless from any and all liability, except as to Fire Station No. 45. A copy of the Declaration Page of the Liability Insurance Policy carried by the City on the Fire Department and the Communication Center is attached hereto as Exhibit "C " and a Certificate of Additional Insured is attached hereto as Exhibit "D " , naming the Township, the Township Trustee and the Township Board as additional insureds. A copy of the Declaration Page of the Casualty and Premises Liability Policy carried by the Township on Fire Station No. 45 is attached hereto as Exhibit "E" and a Certificate of Additional Insured naming the City as additional insured on Fire Station No. 45 is attached hereto as Exhibit 7. The City has provided to the Township a complete inventory of all Fire Department apparatus and equipment, together with a statement as to its operating condition. 8. The City agrees to furnish monthly statements of all operating expenses on or before the thirtieth (30th) day following the end of each month. All 1999 Budgeted Amounts appropriately encumbered by the City in 1999 and expended in 2000 shall be separately accounted for and treated as 1999 operating expense for purposes of this Contract. On or before CONTRACT FOR FIRE PROTECTION PAGE 4 February 28, 2000, the City further agrees to furnish a statement of all 1999 Budgetary items, expenditures and encumbrances in a format which can be reconciled to the contract amounts. The City shall repay to the Township its share of unspent monies contributed for Fire Protection no later than June 15, 2000. In the event that the State Board of Accounts Audit of the City of Cannel requires an adjustment of the above computations, the Township or the City will remit any amounts due as a result of the audit within thirty (30) days of receipt of the Audit Report. 9. The entire budget for the Fire Department of the City and of the Township in 1999 has been fixed at $8,735,240.00. A copy of said Budget is attached hereto as Exhibit "A" . Of that amount, it is mutually agreed that the share of the Township should be $3,494,096.00 (40% of the Fire Department Budget). In the event the expenditures in 1999 are less than $8,735,240.00, the Township' s pro rata share of the money unspent shall be refunded as set forth in paragraph 8 above. 10. The entire budget for the Communications Center of the City and of the Township in 1999 has been fLxed at $1,357,485.00. A copy of said Budget is attached hereto as Exhibit "B" . Of that amount it is mutually agreed that the share of the Township should be $271,497.00 (40.0% of 50% of the Communications Center Budget). In the event the expenditures in 1999 are less than $1,357,485.00, the Township's pro rata share of the money unspent shall be refunded as set forth in paragraph 8 above. 11. In order to pay its share of the above expenses in the amount of $3,765,593.00, the Township appropriated $3,765,593.00 and received State Tax Board approval of the appropriation in the sum of $2,589,113.00 in its Fire Fighting Fund due to levy limits, and by this agreement, CONTRACT FOR FIRE PROTECTION PAGE 5 the Township agrees to pay the entire appropriation of $2,589,113.00 to the City as partial payment of its share of the total costs of Fire Protection. 12. The Township further agrees to seek authorization to borrow funds in an amount not to exceed $1,176,480.00 to enable it to complete the payment of the total sum of $3,765,593.00 payable for its share of the costs of Fire Protection. 13. For and in consideration of the promises and agreements herein and subject to the approval of all necessary state agencies the Township does hereby agree to pay said City the total sum of $3,494,096 (Fire Department) and $271,497.00 (Communication Center) in the following manner: $1,747,048 and (Fire Department) on or before July 15, 1999, or within one (1) business day of the Township's receipt of its tax draw from Hamilton County, whichever is later. 135,748.50 (Communication Center) $1,747,048 and (Fire Department) on or before December 31, 1999, or within one (1) business day of the Township's receipt of its tax draw from Hamilton County, whichever is later. $ 135,748.50 (Communication Center) CONTRACT FOR FIRE PROTECTION PAGE 6 14. In the event that the City, based upon actual expenditures, determines that the funds budgeted for Fire Protection will not be sufficient to provide adequate Fire Protection for the 1999 year, the City shall notify the Township in writing no later than thirty (30) days prior to the need of additional funding. The City shall provide to the Township actual year-to-date expenditures compared to budgeted expenditures per budget line item. Both the City and the Township shall review these figures to determine whether savings are possible within the total budget or whether an additional appropriation for the year is necessary. If an additional appropriation is mutually found to be necessary, the Township shall, if funds are available, appropriate sufficient funds to pay for its share pursuant to paragraph 4 above within thirty (30) days. In the event that the Township does not have sufficient funds available in the current year's budget, the Township shall include the additional funds needed in the subsequent year' s budget and shall promptly pay when funds are then available. The Township shall be entitled to a refund of its pro rata share of any unspent additional funds contributed to the City pursuant to this paragraph 14 in the form of a cash refund as set forth in paragraph 8 above. 15. In anticipation of a Contract for Fire Protection between the City and the Township in 2000 and to assist the Township in its budgeting process, the City agrees to include the Township in its 2000 budget discussions and send to the Township copies of completed budgets as approved by the City Council for the Fire Department and the Communication Center by the later of July 1, 1999, or at least seven (7) days before the joint budget meetings, and the final budgets as approved by the State Board of Accounts by January 10, 2000, or within thirty (30) CONTRACT FOR FIRE PROTECTION PAGE 7 days after receipt of final budget approval. All budget meetings shall take place at a location mutually agreeable to the parties. 16. The parties acknowledge that in consideration of the Township and the City providing advanced life support services (paramedics) in the Township and providing back-up advanced life support service (paramedics) to other units of Hamilton County, Hamilton County has agreed to supplement the costs of providing advanced life support service (paramedics) under this Contract in the amount of the County's equivalent funding, per full-time paramedic, to Riverview Hospital in the year 1999 CCounty's Annual Supplement"). The City agrees to submit a claim to the County for the County's Annual Supplement on or before December 31, 1999, which claim will be funded upon the County receiving a verifiable income and expense statement from Riverview for the year 1999. The County's Annual Supplement for the year 1999 shall be deposited to the EMS fund or by mutual agreement applied to reduce the 1999 total operating expense for Fire Protection under Paragraph 8 of this Contract. 17. The parties acknowledge that in consideration of the Communication Center providing back-up 911 emergency service for the County, Hamilton County has agreed to pay a portion of the salary of the Communication Center's director for the year 1999 in the amount of Forty-Five Thousand Dollars ($45,000.00) ("County's Salary Supplement"). The City agrees to submit a claim to the County for the County's Salary Supplement on or before December 31, 1999. The County's Salary Supplement for the year 1999 shall be applied to reduce the year 1999 total operating expense for the Communications Center under Paragraph 10 of this Contract. CONTRACT FOR FIRE PROTECTION PAGE 8 18. The parties agree that all requests for payments and/or adjustments to payments pursuant to this Fire Contract shall be placed upon a form approved by the Indiana State Board of Accounts and certified according to Indiana Statute with respect to the amount contained therein. 19. This agreement shall be in full force and effect as of the 1st day of January, 1999, and continue through the 31st day of December, 1999; provided, however, that the City shall continue to provide the fire protection services set forth above until the next contract for 2000 is negotiated and ratified between the City and Township or until the Township has retained alternate fire protection. In the event that the City has provided Fire Protection in 2000 and a mutually acceptable contract is not reached between the City and the Township for 2000, the Township shall reimburse the City based upon the same formula utilized in this agreement based upon 1999 assessed valuation. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the "'] day of BOARD OF PUBLIC WORKS A SA ,1999. CITY OF CARMEL Hamilto Cou ~, ' a 1 -qc,i CONTRACT FOR FIRE PROTECTION Approved Date: ~-- -~. IG CLAY TOWNSHIP Hamilton County, Indiana Clay Township Trustee Date: PAGE 9 EXHIBIT ~A99 follows this page Prescribed by State Board of Accounts BUDGET ESTIMATE FOR CARMEL FIRE DEPARTMENT (Office, Board,Commission, Department) City of Carmel, Indiana For Calendar Year 1999 Items 410 PERSONAl, SERVICES Salaries and Wages (100-199) 100 Full Time Regular 110 Part Time 120 Overtime Employee Benefits (200-299) 200 Deferred Comp. & Benefits 210 220 221 230 240 250 255 260 265 Employer's Share of Social Sec. Employer's Share of Health Ins. Di sabi lity Insurance Employer's Share of PERF Medieare Clothing Allowance Unemployment Compensation Retirement Benefits - Full Time Retirement Benefits - Part Time Total Personal Services 5234125.00 6000.00 356702.00 428158.00 513016.00 1200.00 907826.00 249100.00 420 SUPPLIES Office Supplies (300-3Q9). 300'Official Forms 301 Stationery and Printed Materials 302 Office Supplies Operating Supplies (310-349) 310 Fuel Oil 311 Bottled Gas 312 Ice 313 Diesel Fuel 314 Gasoline 315 Oil 320 Tires and Tubes 321 Garage and Motor Supplies Maintenance Supplies (350-389) 350 Building Materials 360 Gravel 361 Sand 362 Cement 363 Bituminous Materials 364 Paint 365 Salt and Calcium 370 Repair Parts 380 Small Tools and Minor Equiptnent 389 Other Maintenance Supplies Miscellaneous Supplies (390-399) 390 Miscellaneous Supplies Total Supplies 5030.00 9800.00 3500.00 16592.00 7500.00 900.00 500.00 1000.00 4750.00 0.00 2500.00 300.00 39000.00 3000.00 '9540.00 34534.00 GENERAL (Fund) Total Estimate $5,596,827.00 $2,099,300.00 $7,696,127.00 $14,830.00 $29,992.00 59,090.00 34,534.00 138,446.00 Budget Form No. ! Approved 430 OTHER SERVICES & CHARGFS 430 440 441 442 Professional Services (410-419) 400 Legal Fees 401 Engineering Fees 402 Architectural Fees 403 Accounting Fees 404 Consulting Fees 405 City Attorney 406 Recording Fees 407 Medical Fees 419 Other Professional Fees Communication & Transp. (420-449) 420 Postage Travel Telephone Line and Toll Charges Cellular Phone Charges Internet Line Charges 445 FAX Line and Toll Charges Printing and Advertising (450-469) 450 Printing (Other than office supp.) 455 Publication of Legal Notices 460 Classified Ads 465 City Promotion Advertising Insurance (470-479) 470 Workmen's Compensation 475 General Insurance Utilities (480-499) 480 Electricity 485 Water and Sewer 490 Gas Repairs and Mainteha;~ce (500-519) 500 Equipment Repairs & Maint. 501 Building Repairs & Maintenance 502 Contracted Street Repaving 503 Contracted Street Striping 504 Contracted Grounds Maintenance 505 Contracted Radio Maintenance 506 Contracted Cleaning Services 509 Other Contracted Services 510 Auto Repairs & Maintenance 5 ! 1 Car Cleaning 515 Maintenance Contracts Rentals and Leases (520-539) 520 Hydrant Rental 525 Building Rental 526 Automobile Lease 527 Right-of-Way Lease 530 Equipment Rental and Lease Debt Service (540-549) 540 Principal 541 Interest 542 Paying Agent & Other Fees Other Services and Charges (550.599) 550 Jury Fees and Expenses 551 Promotional Funds 552 Subscriptions 553 Dues 560 Clothing Services Items 0.00 36654.00 16200.00 2700.00 25331.00 26093.00 2500.00 450.00 2800.00 300.00 42387.00 48421.00 47000.00 9400.00 23000.00 1500.00 135620.00 1320.00 5000.00 4000.00 19000.00 40000.00 19845.00 13191.00 5000.00 1790.00 156818.00 Total Estimate $52,854.00 $57,074.00 $3,100.00 $90,808.00 $79,400.00 $226,285.00 $ 13,191.00 $ 163,608.00 Approved 430 Qther Services & Char_~es ' (ConI'd) Other Services and Charges (550-599) Cont'd 565 Clothing Services 570 575 576 580 581 582 583 584 585 586 587 588 590 595 Training Seminars Dog Pound Services Animal Services Assessment Fees Special Organization Donations Special Investigation Fees Other Fees and Licenses Refunds, Awards and Indemnities Special Census and Election Fees Park Dept Joinder Fee Ham County Ecom Dvmt Fee Testing Fees Special Projects Petty Cash (Establishment only) Total Other Services Ite::!s 55757.00 50.00 200.00 Total Estimate $56,007.00 $742,327.00 Approved 440 CAPITAl, OUTI,AYS Land (600-609) 600 Land 605 Rights-of-Way Buildings (610-619) 610 Building & Building Improvements Improvements Other than Buildings (620-629) 620 improvements 621 Traffic Light Improvements 622 Sidewalk Impr. ov~ments 623 Drain ing Improvements 624 Trees 625 Improvements to 1st Ave. NW 626 Pol ice Range hnprovements 627 Sewer Improvements Equipment (630-699) 630 Furniture and Fixtures 63 1 Communications Equipment 632 Computer Equipment 635 Grounds Maintenance Equipment 636 Parks Equipment 640 Office Equipment 650 Motor Equipment 660 Street and Traffic Equipment 661 Street Lights 670 Other Equipment 690 Library Reference Material Total Capital Outlays Total Budget Estimate 2050L~.00 5525.00 83250.00 400.00 1000.00 4:,:, 17.00 840.00 $158,340.00 $ 158,340.00 $8,735,240.00 We hereby certify that tile foregoing is a true and fair estia;,:te of the necessary expense of the Cannel Fire Department for the calendar year 1999 for tile purposes therein sl~ci!~cc!. Dated this day of ,1998 Mayor Clerk-Treasurer Department Head President of Commission or Board EXHIBIT follows this page Prescribed by State Board of Accounts' BUDGET ESTIMATE FOR Budget Form No. I Carmel Clay Communications Center ( Office, Board, Commission, Department) City of Carmel, Indiana For Calendar Year 1999 Itctns 410 PERSONAL SERVICES Salaries and W ages ( 100. 199 ) 100 Full Time Regular 110 Part Time 120 Overtime Employee Benefits (200-299) 200 Deferred Comp. & Benefits 210 220 221 230 240 250 255 260 265 Employer's Share of Social Sec. Empioyer's Share of Health Ins. Disability Insurance Employer's Share of PERF Medicare Clothing Allowance Unemployment Compensation Retirement Benefits - Full Time Retirement Benefits - Part Time Total Personal Services $582,000.00 $7,500.00 $27,500.00 $48,0~0.00 $55,000.00 $5,400.00 $49,500.00 420 SUPPLIES Office Supplies (300-3,09:) 300 Official Forms 301 Stationery and Printed Materials 302 Office Supplies Operating Supplies (310-349) 310 Fuel Oil 311 Bottled Gas 312 Ice 3 13 Diesel Fuel 3 14 Gasoline 3 15 Oil 320 Tires and Tubes 321 Garage and Motor Supplies Maintenance Supplies (350-389) 350 Building Materials 360 Gravel 361 Sand 362 Cement 363 Bituminous Materials 364 Paint 365 Salt and Calcium 370 Repair Parts 380 Small Tools and Minor Equipment 389 Other Maintenance Supplies Miscellaneous Supplies (390-39~9) 390 Miscellaneous Supplies Total Supplies $300.00 $50O.O0 $2,8C0.00 $700.00 $800.0O $200.00 $123.00 $1,250.00 $13,000.00 $5OO.OO $400.00 $2,710.00 General Total Estimate $617,000.00 $157,900.00 $774,900.00 33,600.00 $3,075.00 $13,900.00 $2,710.00 ~23,285.00 (Fund) Approved 430 OTHER SERVICES & CHARGES Professional Services ( 410-419 ) 400 Legal Fees 401 Engineering Fees 402 Architectural Fees 403 Accounting Fees 404 Consulting Fees , 405 City Attorney 406 Recording Fees 407 Medical Fees 419 Other Professional Fees Communication & Transp. (420-449) 421 Postage 430 Travel 440 Telephone Line and Toll Charges 441 Cellular Phone Charges 442 Internet Line Charges 445 FAX Line and Toll Clmrges Printing and Advertising (450-469) 450 Printing (Other than office supp.) 455 Publication of Legal Notices 460 Classified Ads 465 City Promotion Advertising Insurance (470-479) 470 Workmen's Compensation 475 General Insurance Utilities (480-499) 480 Electricity 485 Water and Sewer 490 Gas . Repairs and Maintenance (500-519) 500 Equipment Repairs & Maint. 501 Building Repairs & Maintenance 502 Contracted Street Repaying 503 Contracted Street Striping 504 Contracted Grounds Maintenance 505 Contracted Radio Maintenance 506 Contracted Cleaning Services 509 Other Contracted Services 5 10 Auto Repairs & Maintenance 511 Car Cleaning 5 15 Maintenance Contracts Rentals and Leases (520-539) 520 Hydrant Rental 525 Building Rental 526 Automobile Lease 527 Right-of-Way Lease 530 Equipment Rental and Lease Debt Service (540-549) 540 Principal 541 Interest 542 Paying Agent & Other Fees Other Services and Charges (550-599) 550 Jury Fees mid Expenses 551 Promotional Funds 552 SubScriptions 553 Dues 560 Clothing Services [~ eros $1 ':t, 300.30 $3(30.03 $5i3o.o ~ $3:i0.03 $6 ,C00.~30 $2;.i,'300.00 $',.~ 00.o0 $150.00 .$I ,z:O0.O0 $16,',)00.00 $7' ,~O0.(jO $1 ,cc0.c30 $3,C:00.00 $10,000.00 $10,950.00 $25,000.00 $I =000.00 $14,500.00 $16,800.00 $': ,000.00 $700.00 $25c.03 5600.03 Total Esti~nate $10,800.00 $31,100.00 $400.00 $17,400.00 $11,900.00 $78,250.00 $1,000.00 Approved 430 Other Services & Char~es {Cont'd) Other Services and Charges (550-599) Coni'd 565 Clothing Services 570 575 576 580 581 582 583 584 585 586 587 588 590 595 Training Seminars Dog Pound Services Animal Services Assessment Fees Special Organization Donations Special InVestigation Fees Other Fees and Licenses Refunds, Awards and Indemnities Special Census and Election Fees Park Dept Joinder Fee Ham County Ecom Dvmt Fee Testing Fees Special Projects Petty Cash (Establislunent only) Total Other Services L $9,000.00 ! $5 7o.oo Total Estimate $11,050.00 $161,900.00 440 CAPITAL OUTLAYS Land (600-609) 600 Land 605 Rights-of-Way Buildings (610-619) 610 Building & Building Improvements Improvements Other than Buildings (620-629) 620 Improvements 621 Traffic Light Improvements 622 Sidewalk Improvements 623 Draining hnprovements 624 Trees 625 Improvements to 1st Ave. NW 626 Police Range hnprovemcnts 627 Sewer Improvements Equipment (630-699) 630 Furniture,and Fixtures 631 Communications Equipment 632 Computer Equipment 635 Grounds Maintenance Equipment 636 Parks Equipment 640 Office Equipment 650 Motor Equipment 660 Street and Traffic Equipment 661 Street Lights 670 Other Equipment 690 Library Reference Material Total Capital Outlays Total Budget Estimate $3, !5 O0.00 $345 900.00 $20, :50.00 $20 }0o.00 $7,03C.00 $2),0.90 $397,400.00 $397,400.00 $1,357,485.00 We hereby certify that the foregoing is a true and fair cst! mat,,: oi' the necessary expense of the for the calendar year 199 Dated this day of Mayor Clerk-Treasurer Department Head President of Commission or Board for the purposes therein specified. , 199 Approved EXHIBIT ~C99 follows this page 05/27/1999 16:28 3175712418 CLER< TREASURER I May-27-gg 14: 12 WALKEN & ASSOC IATES 317 351 PUBLIC ENTITY GENERAL LIABILITY INSURANCE POLICY 7151 Insurer: TWIN CITY FIRE INSUR~CE COMPANY 1 COLLEGE PARK. 8910 PURDUE ROAD INDIAI~APOLIS, IND 46268-0930 t LARATIONS Previous Poli~y No~" 36 CES QL9517E I. Named Insured and MIlling Address POLICY NO. 3 6 CES CARMgL, CITY OF etel CIVIC SQUARE CARMEL. IN 46032 ~a. GE QLgS17E 2. PoliCy Period m , 12:01 a.m. Standard TIme at the address of the Named Insured as stated hereIn. Producer's Name and Address Cede No. PE~CO 210212 3850 PRIORITY WAY SOUTH DRIVE INDIANAPOLIS, IN 46240 3. This policy ie not subject to audit unless an Audit Period b heroin et~K!: 4, Depose Premium $ 7 9,5 6 6. (SEE FOlt.M GN990113(10/91) 1/1/99 1/1/00 In~el~ie~ ba~l Esmir,tion ua~ Walker & F. nsi,rance t 7364 E Pc. ,. iienap01 s. ::.j,anu 462 9 (317) 352- 8 , [] PalICy Period [] Semi-Annually [] Quarterly ~ Monthly 82 P .01 ;nlmum Retained Premium' NOT APPLI CJL13LE. not subject to adjustment in the event of cancefiation by you. S. Limits of LIability ' · The Limlls of I. kbillty, subject to all the terms of this policy that apply, ere: Bodily injury and Property Damage Umit - Each Occurrence Personal Injury end Advertising Injury Umit- Each Offense EmilWee Bene6ts Injury Umjt - Each Offense Fire. Ughthing or Explosion Darnage Ltmlt - Any One Fire, Ughthing or F. xptoslon Medical Payments Coveage LImB - Arty One Person - Any One Accident . Aggregate General Aggregate Umlt (Other than Products-Compleled Operltlon$; Fire, Lighming o~ Exl~oslon Damage; and Medical Paymanes Coverage) Products-C, ompte~ed Operations Aggregate Umlt Claseffioations, ff ·m/: REFER TO SCHEDULE ATTACHED - FORM GN 99 07 Business 0ewiption: PlJ~a.,J, fj 2,000,000. 2,000,000. .2, o'0'0','000. S00 ,bOO. 10,000. 10,000. ........ $ 100,000. $ 2,000,000. "'$ '~';'0'Oo,"d'O'0".' I. Form Numbers of Policy Provlll6ne and EndorSements forming · part of this policy: ' " SEE USTING OF POLICY PROVISIONS AND ENDORSEMENll FORMING A PART OF THE POUCY AT ISSUE. This policy will no~ be valid unless countersigned by our ddy authodzKI representative. ~V/~ "KAK (2/22/99) Counterdgn~dby ~ ' " Form GN OO 01 14 (ED. 03/93) Printed in U.S.A. (NS) Authorized RepresenlaUve Copyright Hartford FIe Insurance Company, 1993 EXHIBIT -D99 follows this page CEi?,~IEICATE;OF INSURANCE = PRODUCER PENCO 3850 PRIORITY WAY SOUTH DRIVE INDIANAPOLIS, IN 46240 INSURED CARMEL, CITY OF 1 CIVIC SQUARE CARMEL, IN 46032 COVERAGES ~"'.. ' ". "' ~' :' ". re; 'eived Date: May 24, 1999 ..vA"-,,2.~, -~ ~ .._~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGES AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A TWIN CITY FIRE INSURANCE COMPANY COMPANY B COMPANY C , . ~.; , ,..~.;~..,~.:~.'.~.... - ,; ..~'.~' "~; . , . . ..... :..: · ~., ,~ .,...., f~,, · .. , ...., .. · , . .....;.::. .... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY pIAVI= R~:FN f~l::fil It",Frl RY DAII"I PJ AIM.C; HC.)LICY HOLICY EFFECTIVE EXPIRATION CO TYPE OF INSURANCE POLICY NUMBER DATE DATE A GENERAL LIABILITY 36 CES QL9517E 1/1/99 1/1/00 X COMMERCIAL GENERAL LIABILITY ~ ICLAIMS MADE [~]OCCUR OWNERS & CONT PROT AUTOMOBILE ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS OWNED COMM'L AUTOS LIMITS GENERAL AGGREGATE PRODUCTS COMPIOP AGG PERSONAL & ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Any one fire) MED EXP (Any one person) COMBINED SINGLE LIMIT 2,000,000 2,000,000 2,000,000 2,000,000 500,000 10,000 BODILY INJURY (Per person BODILY INJURY (Per accident) PROPERTY DAMAGE GARAGE LIABILITY ANY AUTO GARAGE KEEPERS LEGAL LIABILITY I EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYER'S LIABILITY THE PROPRIETOR/ PARTNERS/EXECUTIVE INCL OFFICERS ARE: EXCL DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS AUTO ONLY - EA ACCIDENT OTHR THAN AUTO ONLY EACH ACCIDENT AGGREGATE AGGREGATE LIMIT EACH OCCURRENCE AGGREGATE STATUTORY LIMITS EACH ACCIDENT DISEASE - POLICY LIMIT DISEASE - EACH EMPLOYEE RE: IT IS AGREED THAT THE CERTIFICATE HOLDER NAMED HEREUNDER IS AN ADDITIONAL INSURED UNDER THIS POLICY WHERE THEIR INTEREST MAY APPEAR WITH RESPECTS TO AGREEMENT REGARDING FIRE DEPARTMENT. CER~IFJ.G'A~,BIBQL~.ER..,~,,~,I,,,~~.~:::~j, .~.:, ,.': .,,..; .;.'.~...~::"~'i;.~.'~:'~;~.i:;-,., .'.'l'i~,.~.~".;l~,~jj~:/r:'.:; ~.~,:' ICANCELPM, T.ION'Z,'d~.,~'~t~%',J,.."~~~-.':",~:~:,t,:'.:~ j,':~.:::~,. CLAY CIVIL TOWNSHIP 10701 N. COLLEGE INDIANAPOLIS, IN 46280 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MA!L SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~"" ;EXHIBIT ~E99 follows this page ' A' ~ ** .gmpany ' ' Indiana Insurance Company New Renewal of Number Policy No. 42-1 G 8- 4 3 1 COMPREHENSIVE BUSINESS POLICY COMMON POLICY DECLARATIONS NamedInsured and Mailing AddreSS(~..stmt. Town-c,y. coun~.state. z~code) · Clay Township Government Center (CLAYTOWN) 10701 Nort~ College Avenue Indianapolis, Indiana 46210 REPRESENTED BY Feartin Insurance Agency 13-01415 Policy Pedod: From 05-16-97 address shown above. to 05-16-2000 at 12:01 A.M. Standard Time at your mailing Business Description: O~:fice '* SIC-6512 IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. THIS POLICY CONSISTS. OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED. THIS PREMIUM MAY BE SUBJECT'TO ADJUSTMENT. Commercial Property Coverage Part Commercial General Liability Coverage Part Commercial Crime Coverage Part Commercial Inland Marine Coverage Part Boiler and Machinery Coverage Part Commercial Auto Coverage Part Premium shown is payable: $ 6,355 o 00' at inception *Annual Premium - Refer to 17-6 Form(s) and Endorsement(s) made a part of this policy at time of issue*: CP0010(1091), CG0001(0196), 17-4(0691), IL0017(1185), 17-6(0992) PREMIUM Included Included Excluded $ Excluded $ T nc 1 uded $ Rx~-'l .aed $ TOTAL $ Included *Omits applicable Forms and Endorsements if shown in specific Coverage Part/Coverage Form Declarations. th JDL 190 (42) Home Offices 350 East 96th Street, Indianapolis, IN 46240 ' No. 42-168-431 Indiana Insurance Co. E::] Consolidated Insurance Co. BUSINESS DESCRIPTION* Office DESCRIPTION OF PREMISES PREM. NO. ( CLAYTOWN ) BLDG. NQ LOCATION. CONSTRUCTION AND OCCUPANCY i 1 Effective Date: 05-16-97 ,,* 12:01 A.M., Standard Time [] Supplemental Declarations is attached. Masonry building occupied as office located at 10701 North College Avenue, Indianapolis, IN ' (STR) COVERAGES PROVIDED--INSURANCE AT THE DESCRIBED PREMISES APPLIES ONLY FOR COVERAGES FOR WHICH A LIMIT OF INSURANCE IS SHOWN. PREM. NO BLDG. NO. COVERAGE LIMIT OF INSURANCE COVERED CAUSES OF LOSS COINSURANCEt RATES I i Building 2,800,000 Special 90% 1 1 Your Bus. Pets. 345,000 Special 90% Property 1 1 Property in open 25,000 Special 90% OPTIONAL COVERAGES--APPLICABLE' ONLY WHEN ENTRIES ARE MADE IN THE SCHEDULE BELOW I'* AGREED ~UUE REPLACEMENT COST (X) PREM. NO. BLDG. ltl EXPIRA110N DATE COVERAGE AMOUNT BUILDING PERSONAL PROPERTY INCLUDING "STOCK" I I X X INFL/ilON GUARD (Percentale) ttMONTHLY LIMIT OF ttMAXIMUM PERIOD ttEXTENDED PERIOD PREM. NO. BLDG. NO. BUILDING PERSONAL PROPERTY INDEMNITY (Fraction) OF INDEMNITY (X) OF INDEMNITY (Days) MORTGAGE HOLDER(S) PREM. NO, BLDG. NO. MORTGAGE HOLDER NAME AND MAILING ADDRESS BUSmiSS INCOME OM,Y DEDUCTIBLE ~ EXCEPTIONS: $ 500.00 FORMS AND ENDORSEMENTS (other than applicable Forms and Endorsements shown elsewhere in the policy) Forms and Endorsements applying to this Coverage Part and made pad of this policy at time of issue: APPtr, ABLE TO ALL COVERAGES: CF175(0186), CP0010(1091), CP0090(0788), CP1030(1091), 42-62(0596), 17-120(0396), 42-50(10890, 42-64(1292), CP9993(1090), ZT.0156(0789) APPUCABLE TO SPECIFIC PREM. NO. BLDG. NO. COVERAGES FORM. NUMBERS PREMISES,COVERAGES: PREMIUM Premium for this CoveraRe Pad $ 5,615. O0 *Information omitted if shown elsewhere in the policy. **Inclusion of date optional. THESE DECLARATIONS ARE PART OF THE POLICY DECLARATIONS CONTAINING THE NAME OF THE INSURED AND THE POLICY PERIOD. CF 150 (11-85) Includes copyrighted mater,al of ISO Commercsal Rssk Serv,ces. Inc. w,th ,is perm,ss,on Copyr,ghl. ISO Commercial R,sk Serv,ces. Inc 1983. 1984 -168-431 DECLANAI IONS ( CIJ~YTOWN ) Effective Date: 05-16-97 12:O1 A.M., Standard Time; INDIANA INSURANCE COMPANY O CONSOLIDATED INSURANCE COMPANY OF INSURANCE 'General AllreBate Limit (Other Than Products--Completed Operations) Products--Completed Operations A88regate Limit Personal and Advertising Injury Limit Each Occurrence Limit Fire Damage Limit Medical Expense Limit $ 2,000~000, $ 1~000~000, '$ l~nO0~O00. $ l~OnO~O00, Any One Fire Any One Person BUSINESS DESCRIPTION AND LOCATION OF PREMISES Form of Business: r-] Individual k"! Joint Venture [] Partnership [] Organization (Other than Partnership or Joint Venture) Business Description*: office Location of All Premises You Own, Rent or Occupy: PREMIUM 10701 North College Avenue Indianapolis, IN 46280 i<ate Advance Premium Classification Code No, Premium Basis PrlCo All Other PrlCo All Other (a) ~-Ia,~r I.OOO (b) (c) bdt (d) Cpfm SiIes-P~ $1 .(XX) (e) PiyfdI-Pw SI,O(X) (f) Toiml C,o(~-I)w $1,OCX) $ $ Building or Premises - Bank or Office - mercantile or manu- facturing-Lessor's Risk Only- Not for Profit-including Pro- ducts and/or Completed Opera- tions. Products-Completed Operations are subject to the General Aggregate Limit. 61216 b) 25,000 Incl. 29,610 Incl. ~40.00 Total Advance Premium $ Incl, FORMS AND ENDORSEMENTS (other than applicable Forms and Endorsements shown elsewhere in the policy) Forms and Endorsements applying to this CoveraBe Part and made part of this policy at time of issue: CL175(0286), CG0001(0196), CG2147(1093), 22-44(0496), IL0021(1185), IL0158(1194) $740.00 * * Inclusion of date opt~nal. * Information omitted if shown elsewhere in the policy, THESE DECLARATIONS ARE PART OF THE POLICY DECLARATIONS CONTAINING THE NAME OF THE INSURED AND THE POLICY PERIOD. CL 15OX Includes copyfilhted material ol Insurance Services Office, Inc., with its permission. Copyrilht. Insurance Serv~:es Office. Inc., 1983. 1984 EXHIBIT ~F99 follows this page Fearr~n 3;~$uratloe Agency 111 N. Rsngeline Road P.O. Box 126 Camel IN 46082 ~ouse Co~rci%~ C R !]FjCi TE !OF iUABJLITY t :SURANCE ' ' · :; i:Z; ;:: ~: N ' ':CSR 'DF · DATJ (MM~OO/YYI .. .....:...:: .....:.. :.. .......;:....: :. :..: .........·: :.:..:. , · at.,A'VT -, 1 05 / 26 / 99 THIS CERTIFICATE IS jIJUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGI, IT2 UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOF..S NOT AMEND; EXTEND O1:1 ALTER TIll COVERAGE AIq:ORDED 8Y THE POUCIES 8ELOW. COMPANIES AFFORDING COVERAGE Clay townmhtp Government Centr 10701 N, College Ave Indianapolis IN 46280 COMPANY A COMPANY COMPANY C D Indiana Insurance T~,S IS TO CERTIFY THAT THE POLICIE8 OF '"SUP, ANCE USTil;) BELOW HAVE lE'iN' ISSUED T(~ 'I'~IE'II~RED NAMED ikl4~Vi FOR THE ~)LIC~' PEIIU0O INOICATED. NOI'WITH3TANDSNiJ ANY REQUIREMINT. tERM OR CONDITION OF ANY CONI'I~&CT OR OTHER DOCUMENT WITH REJPECT '1'O WHICH THIS CERTIFICATE MAY 8E ISSUED OR MAY PERTAIN, TIll INSURANCE AFFORDED BY THE P01,JCII8 DESCRIBED lIEREIN 18 SUBJECT TO ALl. THe tERMS, EXCt. URIONS AND CONDITIONS OF SUCH FOUCIES. t,IMIT$ SHOWN MAY HAVe SEEN REDUCED IY PAID CLAIMS, tt~ GENER~ ~IARIUTY A '~MMFRCI~ G~RAL tlA8~ 0W~R'$ ANY AUTO A~ OWNED AUTO5 HIKE0 AUT~ NON t~WN~D AUTO$ I i ANY 42168431 EXCF. JS I, IAI~ILITY J-'-'l UMRRF, I,~,A FO(.IM J .OTHER THAN UMII, I;iJLI, J, FORM WORKIR$ COMPENJATIOR ANO iMR. DTit41' LIABILITY TH( PROPRIITOI, I/ P&RYNI[F!~/~XECUTIVE .... OFFICFR~ ARR,: ' EXCt OTHER I Dr~,CRIw'11OI~ OF OPIER&YIONI/'LOCATNDNSNIfflQLIif~PECLiL ADDITZONAT~ ZNSU]RED .. CITY. OF 1~4,1~t Iil~lCl'N! POlkiCY IXPzR~'rlON eitl (MM/IX)/YY1 0AI'! III/OOtYY) LIMITI eeNIRN, A~TE $ 2000000 05/16/99 05/3.6/00 ' PRO~UCt$,COMP/OPAQg e 1000000 Pem, ee¢~&,~vmjum, e :1000000 eACH OCCU.~NCe e 3.000000 ;meOAMAt4XA~.m.~ .50000 i ' - UeOEXPCAr, Ve.e~;o~ e 5000 C0NINE0 ~N(ILE UMIT 8OC~Y W,tURY $ OO01LY ~ (Pe~ AUTO ON~,Y - EA ACCI()F. NT EACH ACCIOENT EACH OCCUItIENCE $ · CF..R.TII~ICATE HOLDER CITY OF CARMEL CIVIC CINTER, I CITY CARMEL IN 46032 :ACORD..Z5:S (1 ISSI CITYO-1 0%18, 10701 North College CLAY TOWNSHIP Tn s F.F, Indianapolis, Indiana 46280-1089 · (317) 846-2773 Fax (317) 846-0744 July 20, 1999 Hon. Diana Cordray Carmel Clerk Treasurer 1 Civic Square Carmel, IN 46032 Dear Diana, Enclosed are 2 checks for the township share of the 1999 Fire and Communication Center Contract for January through June. Sincerely, Judith F. Hagan Cc: Mayor City Council Enc: Check number #010964 Check number #010965 $1,747,048. O0 Fire Contract $ 135,748.50 Communication Center CLAY TOWNSHIP HAMILTON COUNTY · INDIANAPOLIS, INDIANA DESCRIPTION llll/3AB Fire Fighting Fund/Communications Center CHECK NO. NO. 010965 AMOUNT 135,748.50 '~rst half of ]999 Communications Contract 'ACH AND RETAIN THIS PORTION FOR YOUR RECORDS TOTAL AMOUNT ) ,,,_ 135,748.50 APPROVED BY STATE BOARD OF ACCOUNTS FOR FUND NO DATE CHECK NO ' ' No 0! 0965 CLAY TOWNSHIP TRUSTEE, HAMILTON COUNTY 7/20/99 10965 ' NATIONAL CI~ BANK INDIANA / AMOUNT Oae hund=ed th~=ty-~ve thousand seven hundred ~o~ty-e~h~t and 50/100~***~**~,~ 135 7~8 50 ~Y TO THIS CHECK VOID ~O YEARS AFTER THE C~C~ O~ Canine1 DEC. 31OF THE YEAR OF ISSUE. ;OEROF Clerk Treasurer 1 C~v~c Square Ca~me~, ~H ~60~2 ""O &OqF=, 5"" m:O?l.,OOOOP--.Sm.' OSOOOP=q&5,' CLAY TOWNSHIP HAMILTON COUNTY · INDIANAPOLIS, INDIANA DESCRIPTION o,--,~o~ ,,,,o.No. 01 0964 AMOUNT llll/3AA Fire Fighting Fund 1 , 747,048.00 First half of 1999 Fire Contract )ETACH AND RETAIN THIS PORTION FOR YOUR RECORDS TOTAL AMOUNT 1,747,048.00 APPROVED BY STATE BOARD OF ACCOUNTS FOR CLAY TOWNSHIP, HAMILTON COUNTY- 1996 CLAY TOWNSHIP TRUSTEE, HAMILTON COUNTY 10701 N. COLLEGE, SUITE B INDIANAPOLIS, INDIANA 46280-1089 NATIONAL CITY BANK INDIANA FUND NO. DATE CHECK NO. No. 0! 0964 7/20/99 10964 20-6/740 AMOUNT One million seven hundred forty-seven thousand forty-eight and 00/100'********* 1,747,048.00 PAYTO THE City of Carreel THIS CHECK VOID TWO YEARS AFTER DEC. 31 OF THE YEAR OF ISSUE. ORDER OF Clerk Treasurer 1 Civic Squaz'e :'. Carme 1, IN 46032 i: IP . ,"O ~Oq&~,"' ,:O Yl, O000r~S,: osooor~q~s,,,