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HomeMy WebLinkAboutFire Joinder Carmel/ClayCONTRACT FOR FIRE PROTECTION BETWEEN THE CITY OF CARMEL, INDIANA, CLAY TOWNSHIP OF HAMILTON COUNTY 1992 THIS AGREEMENT, made and entered into by and between the City of Carmel, Hamilton County, Indiana, hereinafter called "City" and Clay Township, Hamilton County, Indiana, hereinafter called "Township" as of the 1st day of January, 1992; WITNESSETH: WHEREAS, the City and Township have heretofore entered into contracts for fire protection of said Township; and WHEREAS, said City and Township have agreed to continue said fire protection arrangements for the additional period of one (1) year beginning as of January 1, 1992, and continuing through December 31, 1992; and WHEREAS, the City and Township have agreed that said Fire Protection shall not be discontinued until the 1993 Contract is negotiated and ratified between the parties or until the Township has retained alternate fire protection. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. The City agrees to furnish fire protection service to the residents of the Township outside the limits of the City, including basic life support emergency service, the Communication Center Service and administer the "911 emergency service" (herein "Fire Protection"). CONTRACT FOR FIRE PROTECTION Page 2 2. The Township hereby agrees to leave all of its fire fighting equipment, trucks and accessories, and basic life support emergency vehicle at the disposal of said City. 3. The City will continue to operate the four (4) stations now in use, and to operate the basic life support emergency vehicle out of the station to be designated by the chief of the Carmel Fire Department. 4. The only monetary liability of the Township for Fire Protection to the City will be to pay the contract payments as hereinafter set forth. The proportionate share of the Township for fire department budget shall be the ratio based upon the Township's assessed valuation computed to the City's assessed valuation as they relate to the total of the two. The proportionate share of the Township for the Communication Center's budget shall be one-half of the Communication Center's budget multiplied by the ratio based upon the Township's assessed valuation computed to the City's assessed valuation as they relate to the total of the two. 5. The City agrees to maintain a minimum of sixty eight (68) full time, paid firemen at all times during the continuation of this agreement, including a full time, paid Fire Chief, twelve (12) of said firemen to be on duty at all times, with at least four (4) full time, paid firemen to be maintained at the Carmel Headquarters Fire Station. The City further agrees to maintain the Communication Center and administer Emergency "911" services CONTRACT FOR FIRE PROTECTION Page 3 and make the same available to the Township residents. 6. The City agrees to purchase all materials and supplies, to pay all compensation to personnel and firemen, pay the costs of the operation of said fire department and said Com- munication Center, to carry all necessary insurance on firemen/personnel and on all building and equipment of the City and Township, and to save the Township, the Township Trustee and the Township Board harmless from any and all liability. A copy of the Liability Insurance Policy on the Fire Department and the Communication Center shall be furnished to the Township and shall name the Township, the Township Trustee and the Township Board as additional assureds. 7. The City has provided to the Township a complete inventory of all apparatus and equipment, together with a statement as to its operation condition. The City further agrees to furnish a statement of all 1992 operating expenses no later than January 31, 1993. 8. The entire budget for fire department of the City and of the Township in 1992 has been fixed at $3,987,626.00. A copy of said budget is attached hereto as Exhibit "A". Of that amount it is mutually agreed that the share of the Township should be $1,515,298.00. In the event the expenditures in 1992 are less than $3,987,626.00, the money unspent shall be applied against the budget for 1993, and the pro rata share of the Township of the 1993 budget shall be reduced accordingly. CONTRACT FOR FIRE PROTECTION Page 4 9. The entire budget for the Communications Center of the City and of the Township in 1992 has been fixed at $638,152.00. A copy of said Budget is attached hereto as Exhibit "B". Of that amount it is mutually agreed that the share of the Township should be $121,249.00. 1992 are less than $638,152.00, applied against the budget for In the event the expenditures in the money unspent shall be 1993, and the pro rata share of the Township of the 1993 budget shall be reduced accordingly. 10. In order to pay its share of the above expenses in the amount of $1,636,547.00, the Township has duly appropriated and expects to receive State Tax Board approval of the appropriation in the sum of $1,636,547.00 in its Fire Fighting Fund, and by this agreement, the Township agrees to pay the entire appropriation of $1,636,547.00 to the City as payment of its share of the total costs of Fire Protection less any refund due it by reason of money unspent out of the 1991 budget of the Carmel Fire Department. 11. The Township further agrees to seek authorization to borrow funds, if necessary, in an amount sufficient to enable it to complete the payment of the total sum payable for its share of the costs of Fire Protection. 12. For and in consideration of the promises and agreements agreements herein and subject to the approval of all necessary state agencies the Township does hereby agree to pay said City the total sum of $1,515,298.00 (Fire Department) and $121,219.00 CONTRACT FOR FIRE PROTECTION Page 5 (Communication Center) in the following manner: $757,649.00 (Fire Department) and $ 60,624.50 (Communication Center) $757,649.00 (Fire Department) and $ 60,624.50 (Communication Center) 13. ditures, on or before July 15, 1992, less any credit due the Township under paragraphs 8 and 9 of Contract for Fire Protection between the par- ties hereto covering the year 1991. on or before December 31, 1992. In the event that the City, based upon actual expen- determines that the funds budgeted for Fire Protection will not be sufficient to provide adequate Fire Protection for the 1992 year, the City shall notify the Township in writing no later than thirty (30) days prior to the need of additional funding. The City shall provide to the Township actual year to date expenditures compared to budgeted expenditures per budget line item. Both the City and the Township shall review these figures to determine whether savings are possible within the total budget or whether an additional appropriation for the year is necessary. If an additional appropriation is mutually found to be necessary, the Township shall, if funds are available, appropriate sufficient funds to pay for its share pursuant to paragraph 4 above within thirty (30) days. In the event that the CONTRACT FOR FIRE PROTECTION Page 6 Township does not have sufficient funds available in the current year's budget the Township shall include the additional funds needed in the subsequent years budget and shall promptly pay when funds are then available. The Township shall be entitled to its pro rata share of any unspent additional funds contributed to the City pursuant to this paragraph 13 as an offset against 14. In anticipation of a Contract ween the City and the Township in 1993 1993 funding requirement. for Fire Protection bet- and to assist the Township in its budgeting process, the City agrees to send to the Township copies of completed budgets, as approved by the City Council, for the Fire Department and the Communication Center by October 1, 1992, and the final budgets as approved by the State Board of Accounts by January 4, 1993. 15. This agreement shall be in full force and effect as of the 1st day of January, 1992, and continue through the 31st day of December, 1992; provided, however, that the City shall continue to provide the Fire Protection services set forth above until the next contract for 1993 is negotiated and ratified between the City and Township or until the Township has retained alternate fire protection. In the event that the City has provided Fire Protection in 1993 and a mutually acceptable contract is not reached between the City and the Township for 1992, the Township shall reimburse the City based upon the same formula utilized in this agreement based upon 1993 assessed '~ONTRACT FOR FIRE PROTECTION Page 7 valuation. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the ~'/~ day of ~-~ 1992. BOARD OF PUBLIC WORKS AND SAFETY CITY OF CARMEL Hamilton unty, Indiana D Approved: Date CLAY TOWNSHIP BOARD CLAY TOWNSHIP Hamilton County, Indiana , hn ~&~. Hensel JClay Township Trustee Date: 7~ ~L__ BUDGET ESTIMATE FOR (Office, Board, Commission, Department, Institution or Fund) (If City or Town Budget, Enter City or Town Name) For Calendar Year 19 PERSONAL SERVICES Salaries andWages 101 FULL TIME 120 OVERTIME Employee Benefits 201 SOCIAL EECiIRTTY 202 HEALTH INSURANCE 203 PERF.- CIVILIAN 205 PERF - FIRE 9~er Personal Services TRAVEL 2~A CLOTHING ALLOWANCE 262 TRAINING & INSTRUCTION Total Personal Services 2 SUPPLIES Office Supplies Operating Supplies 311 GASOLINE 312 OIL 313 TI~ES & TUBES 315 FUEL OIL 317 DIESEL FUEL Repair and Maintenance Supplies 330 REPAIR PARTS Other Supplies Total Supplies Budget Form No. 1 (Rev. 1985) (If County Budget, Enter County Name) q~ I Total Items Estimate Approved 2,603,837 404,977 960,702 5,000 51,750 7,500 64,250 3,636,7Ag 2,25O 7,750 8,500 750 2,50C 3,50C 6,50C 21,750 10,OOC 54,500 OTHER SERVICES AND CHARGES Professional Services Communication and Tmnspodat[on 441 POSTAGE 442 TELEPHONE 444 FREIGHT Printing and Advertising Insurance Utility Services Repairs and Maintenance 471 EQUIPMENT REPAIR 472 BUILDING & STRUCTURE REPA~ ..... 473 RADIO MAINTENANCE 475 MAINTENANCE CONTRACTS ....... Rentals 4_j1 EQUIPMENT RENTAL Debt Service Other Services and Charges 486 BU~SCRIPTIONS & DUES ....... 487 TRASH COLLECTION ....... 478 AUTO LEASE ....... 497 FTRE PREV SERV/SUPPLY ....... Total Other Services and Charges ....... Items 7,203 500 2,000 2,400 18,000 250 22,000 4,750 10,500 61,000 40,~49 3,500 5,500 150 1,000 3,025 8,000 2,500 Total Estimate Approved 12,103 19,500I 37,250 110,549 150 14,525 194,077 Items Estimate 4 CAPITAL OUTLAYS Land Buildings ~. Improvements Other Than Building Machine~ and Equipment 641 MOTOR EQUIPMENT 642 OTeER EQUIPMENT 643 FIRE HOSE other Capital Outlays 690 FURNITURE & FIXTURES 693 COMPUTER SOFTWARE Tolal Capital Outlays Total Budget Estimate 34,000 57,760 4,000 95,760 2,50O 4,00C 6,500 102,260 3,987,626, Approved (I) ONe) hereby certify that the loregoing Is a true and talr estimate of the necessary expense of the, (Name of Office, Board, Commission, Department, Institution or Fund) -.. for the calendar year 19 q~.- tor the purposes therein specified. Signature and Title of Officer(s) or Department Head F-,XHIBIT Prescribed by State Board of ^ccounts Budget Form No. 1 (Rev. 1985) BUDGET ESTIMATE FOR (Office, Board, Commission, Department, !nstltution or Fund) (If City or Town Budget, Enter City or Town Name) For Ca{endar Year lg q? (If County Budget. Enter County Name) PERSONAL SERVICES Salaries and Wages ]]0 PA~T ~TME I Total Items Estimate Approved AO~.05? Employee Benefits 202 HEALTH INSURANCE 203 PERF - CIVILIAN 27,578 66,235 19,828 113,641 Other Personal Sewices 250 TRAVEL 251 CLOTHING ALLOWANCE 252 TRAINING & INSTRUCTION Total Personal Sewices SUPPLIES S IO E & PRINTING 302 O~R~R OFFICE SUPPLIES 3,682 10,400 2,480 1,435 ;16,562 535,255 Operating Supplies 314 BOTTLED GAS 200 Repair and Maintenance Supplies Other Supplies 35.38 OTHER SUPPLIES 3,650 3,650 Total Supplies 6,285 3 OTHER SERVICES AND CHARGES Professional Services Communication and Transportation 441 POSTAGE ....... 442 TELEPHONE ....... Printing and Advertising Utility Sewices 46__5 ELECTRICITY 46__6 SEWER & WATER 46__7 GAS Repairs and Maintenance Rentals Debt Sewice Other Seaices and Charges 48__6 SUBSCRIPTIONS & DUES ....... 487 TRASH COLLECTION ....... 488 CLEANING SERVICE 489 INVESTIGATIVE SERVICES ....... 479 RIGHT OF WAY/LEASE 451 EQUIPMENT LEASE Total Other Services and Charges ....... Items 450 18,000 10,000 900 2.000 5,000 600 630 4,285 875 3,000 500 Total Estimate 18. 450 [ 9,890 Approved 4 CAPITAL OUTLAYS Land Buildings Improvements Other Than Building Machinery and Equipment Other Capital Outlays Total Items Estimate Approved 5,500 3,000 Total Capital Outlays ....... .e, 500 Total Budget Estimate ....... 63e. ).52 (I) ONe) hereby cerllfy that tho foregoing is a true and fair estimate of the necessary expense of the (Name of OilIce, Board, Commission, Department, Institution or Fund) for the calendar year lg for the purposes therein specified. Date this ') ~- day of At'-'--c,-~.s"r , 19 ~.~L Signature and Title of Officer(s) or Department Head