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HomeMy WebLinkAboutFire Joinder Carmel/Clay (2004-2005)2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 1 APPROVED AS TO FORM BY ~::~. CONTRACT FOR FIRE PROTECTION BETWEEN THE CITY OF CARMEL, INDIANA, AND ~ CLAY TOWNSHIP OF HAMILTON COUNTY 2004 and 2005 THIS AGREEMENT, made and entered in~o by and between the City of Carmel, Hamilton County, Indiana, hereinafter called the "City" and Clay Township, Hamilton County, Indiana, hereinafter called the "Township" as of the 1 day of January, 2004; WITNESSETH: ~*~ WHEREAS, the City and Township have heretofore entered into contracts for fire protection of the Township; and WHEREAS, the City and Township have agreed to continue fire protection arrangements for the additional period of two (2) years beginning as of January 1, 2004, and continuing through D~cember 31, 2005; and WHEREAS, the City and Township have agreed that fire prot6ction shall not be discontinued until the 2006 Contract is negotiated and ratified between the parties or until the Township has retained alternate fire protection. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. The City agrees to furnish fire protection service to the residents of the Township outside the limits of the City, including basic and advanced life support emergency service ("life support"), the Communication Center Service, and administer the "911 emergency service (all the foregoing collectively "Fire Protection"). 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 2 2. The Township hereby agrees to leave all of its fire fighting equipment, trucks and accessories, and life support emergency vehicles at the disposal of the City throughout the term of this Agreement. 3. The City will continue to operate the six (6) stations now in use and to operate advanced life support vehicles out of each station. 4. The only monetary liability of the Township for Fire Protection to the City will be to pgy the contract payments as hereinafter set forth. The proportionate share of the Township for the 2004 Fire Department budget shall be 37.53%. The proportionate share of the Township for the 2005 Fire Department budget shall be the ratio based upon the Township's 2004 (pay 2005) assessed valuation Outside the corporate limits compared to the City's 2004 (pay 2005) assessed valflation as they relate to the total of the two. The proportionate share of the Township for the 2004 Communication Center's budget shall be one-half(I/2) of the Communication Center's budget multiplied by the ratio based upon the Township's 2003 (pay 2004) assessed valuation outside the corporate limits compared to the City's 2003 (pay 2004) assessed valuation as they relate to the total of the two. The proportionate share of the Township for the 2005 Communication Center's budget shall be one-half (1/2) of the Communication Center's budget multiplied by the ratio based upon the Township's 2004 (pay 2005) assessed valuation outside the corporate limits compared to the City's 2004 (pay 2005) assessed valuation as they relate to the total of the two. The 2003 (pay 2004) assessed valuation of the Township outside the corporate lim, its is $2,206,275,903 or 33.48% of the total assessed valuation of the Township. The 2003 (pay 2004) assessed valuation of the City is $4,384,389,060 or 66.52% of the total assessed 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 3 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 3 . valuation. The 2004 (pay 2005) assessed valuation of the Township outside the corporate limits is certified as $1,474,484,096 or 21.75% of the total assessed valuation of the Township. The 2004 (pay 2005) assessed valuation of the City is certified as $5,304,617,112 or 78.25% of the total assessed valuation. These certified values and percentages are subject to change by'the Hamilton County Auditor and the Department of Local Government Finance. 5. The City agrees to maintain a minimum of one hundred forty four (144) full time, sworn firefighters at all times during the continuation of this agreement, including a full-time, paid Fire Chief, forty (40) of said fimfighters to be assigned to each of three (3) shifts at all time~. In the event that firefighters terminate employment during the year, the City will continue to be in Compliance with this paragraph so long as it hires replacement firefighters within a reasonable time of the termination. The City further agrees to maintain the Conm~unication Center and administer Emergency "911" services and make the same available to all Township residents. The Fire Chief will be appointed by the Mayor, after consultation with the Township Trustee and the Township Board. 6. The City agrees to purchase all materials and supplies, to pay all compensation to personnel and firemen, pay the costs of the operation of the Fire Department and the Communication Center, to carry all necessary insurance on firefighters/persormel and on all buildings and equipment of the City and Township, except the building known as Fire Station No. 45, and to save the Township, the Township Trustee and the Township Board harmless from any and all liability, except as to Fire Station No. 45. A copy of the Declaration Page of the Liability 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE' 4 Insurance Policy carried by the City on the Fire Department and the Communication Center is attached hereto as Exhibit "C" and a Certificate of Additional Insured is attached hereto as Exhibit "D", naming the Township, the '~ownship Trustee and the Township Board as additional insurers. A copy of the Declaration Page of the Casualty and Premises Liability Policy carried by the Township on Fire Station No. 45 is attached hereto as Exhibit "E" and a Certificate of Additional Insured naming the City as additional insured on Fire Station No. 45 is attached hereto as Exhibit 7. The City shall provide to the Township a complete inventory of all Fire. Department apparatus and equipment each year. 8. The City agrees to furnish quarterly statements of all operating expenses on or before the tenth (10th) day following the end of each calendar quarter. All 2004 and 2005 % Budgeted Amounts appropriately encumbered by the City in 2004 and 2005, respectively, and · expended in 2005 and 2006, respectively, shall be separately accounted for and treated as 2004 and 2005 operating expense for purposes of this Contract. On or before February 15, 2005 and 2006, the City further agrees to furnish statements of all 2004 and 2005 Budgetary items, expenditures and encumbrances in a format.which can be reconciled to the contract amounts. The City Shall repay to the Township its share of unspent monies contributed for Fire Protection no later than February 15, 2005, with regard to 2004 unspent monies and February 15, 2006, with regard to 2005 unspent monies. In the event that the State Board of Accounts Audit of the City of ' Cannel requires an adjustment of the above computations, the Township or the City will remit any amounts due as a result of the audit within thirty (30) days of receipt of the Audit Report. 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 5 9. The entire budget for the Fire Department of the City and of the Township in 2004 has been fixed at $14,801,469. A copy of said Budget is attached hereto as Exhibit "Al". Of that amount, it is mutually agreed that the share of the Township should be $5,554,99l (37.53% of the Fire Department Budget). In the event the expenditures in 2004 are less than $14,801,469, the Township's pro rata share of the money unspent shall be refunded as set forth in Paragraph 8 above. The entire budget for the Fire Department of the City and of the Township in 2005 has been fixed at $15,760,374. A copy of said Budget is attached hereto as Exhibit "A2". Of that amount, it is mutually agreed that the share of the Township should be $3,427,881 (21.75% of.the Fire Department Budget). In the event the expenditures in 2005 are less than $15,760,374, the Township's pro rata share of the money unspent shall be refunded as set forth in Paragraph 8 above. 10. The entire budget for the Communications Center of the City and of the Township in 2004 has been fixed at $1,676,080. A copy of said Budget is attached hereto as Exhibit "BI". Of that amount it is mutually agreed that the share of the Township shall be $280,576 (33.48% of 50% of the Communications Center Budget). In the event the expenditures in 2004 are less than $1,67.6~080, the Township's pro rata share of the money unspent shall be refunded as set forth in Paragraph 8 above. The entire budget for the Communications Center of the City and of the Township in 2005 has been fixed at $1,918,374. A copy of said Budget is attached hereto as Exhibit "B2". Of that amount it is mutually agreed that the share of the Township shall be $208,623 (21.75% of 50% ofthe Communications Center Budget). Inthe event the expenditures 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 6 in 2005 are less than $1,918,374, the Township's pro rata share of the money unspent shall be refunded as set forth in paragraph 8 above. 11. In order to pay.its share of the above expenses for the year 2004 in the total amount of $5,835,567, the Township received Dept. of Local Government Finance approval of an appropriation in its Fire Fighting Fund of $4,223,493. By this agreement the Township agrees to pay the entire appropriation of $4,223,493 to the City as payment of its share of the total costs of Fire Protection. In order to pay its share of the above expenses for the year 2005 in the total amount of $3,636,505, the Township appropriated and will seek Dept. of Local Government Finance approval of an appropriation in its Fire Fighting Fund of $3,636,505. By this agreement the Township agrees to pay the entire appropriation of $3,636,505 to the City as payment of its share of the total costs of Fire Protection. 12. The Township further agrees to take all action necessary to seek authorization to ' borrow funds, if necessary, to enable it to complete the payment of the total amount due and payable for its share of the costs of Fire Protection required pursuant to this Agreement. 13. For and in consideration of the promises and agreements herein and subject to the approval of all necessary state agencies the Township does hereby agree to pay the City the total sum of $5,554,991 (2004 Fire Department) and $280,576 (2004 Communication Center) and the · total sum of $3,427,881 (2005 Fire Department) and $208,623 (2005 Communication Center) in the following manner: $2,275,212.00 (Fire Department) on or before July 15, 2004, 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 7 or within one (1) business day of the Township's and receipt of its tax draw from Hamilton County, $140,288.00 (Communication Center) whichever is later. $3,279,779~00 (Fire Department) on or before December 31, 2004, or within one (1) business day of the and Township's receipt of its tax draw from Hamilton $140,288.00 (Communication Center) County, whichever is later. and $1,713,940.50 (Fire Department) on or before July 15, 2005, or within one (1) business day of the Township's and receipt of its tax draw from Hamilton County, $104,311.50 (Communication Center) whichever is later. $1,713,940.50 (Fke Department) and $104,311.50 (Communication Center) on or before December 31, 2005, or within one (1) business day of the Township's receipt of its tax draw from Hamilton County, whichever is later. Notwithstanding the foregoing scheduled payments, the Township may, at its option, and in lieu of the payments due on December 31st, pay an amount which will: (a) cause the total payments made by the Township pursuant to this Section to equal ninety-five percent (95%) of the scheduled payments for the year; or (b) equal the total percentage of budget actually spent by the Fire Department and Communication Center for the year, if received in writing from the City no 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 8 later than December 30, whichever amount is greater. In the event the foregoing payments shall be less than the pro rata share of the actual expenditures by the City for the Fire Department and the Communication Center, the Township shall pay to the City an amount necessary to reconcile the actual payment due no later than February 15, 2005, for 2004 costs and February 15, 2006, for 2005 costs. 14. In the event that the City, based upon actual expenditures, determines that the funds budgeted for Fire Protection will not be sufficient to provide adequate Fire Protection for the year 2004 or the year 2005, the City shall notify the Township in writing no later than thirty (30) days prior to the need of additional funding. The City shall provide to the Township actual year-to-date expenditures compared to budgeted expenditures per budget line item. Both the City and the Township shall review these figures to determine whether savings are possible within the total budget or whether an additional appropriation for the year is necessary. If an additional appropriation is mutually found to be necessary, the Township shall, if funds are available, appropriate sufficient funds to pay for its share pursuant to paragraph 4 above within thirty (30) days. In the event that the Township does not have sufficient funds available in the current year's budget, and the Township is unable to obtain an emergency loan, despite its best efforts, the Township shall include the additional funds needed in the subsequent year's budget and shall promptly pay when funds are then available. The Township shall be entitled to a refund of its pro rata share of any unspent additional funds contributed to the City pursuant to Paragraph 14 in the form of a cash refund as set forth in . paragraph 8 above. 2004 AND 2005 CONTRACT FOR FrRE PROTECTION PAGE 9 15. In anticipation of a Contract for Fire Protection between the City and the Township in: 2006 and to assist the Township in its budgeting process, the City agrees to include the Township in its 2006 budget dikcussions and send to the Township copies of completed budgets as proposed by the Mayor for the Fire Department and the Communication Center by the later of July 1,2005, or at least seven (7) day~ before the joint budget meetings, and the final budgets as approved by the Department of Local Government Finance by February 28, 2006, or within thirty (30) days after receipt of final budget approval. All budget meetings shall take place at a location mutually agreeable to the parties. 16. The parties acknowledge that in consideration of the Township and the City providing advanced life support services (paramedics) in the Township and providing back-up advanced life support service (paramedics) to other units of Hamilton County, Hamilton County has agreed to supplement the costs of providing advanced life support service (paramedics) under this Contract in the amount of the County's equivalent funding, per full-time paramedic, to Riverview Hospital in the years 2004 and 2005 ("County's Annual Supplement"). The City agrees to submit c. laims to the County for the County's Annual Supplements on or before December 31, 2004 and 2005, which claim will be funded upon the County receiving a verifiable income and expense statement from Riverview for the years 2004 and 2005. The County's Annual Supplements for the years 2004 and 2005 shall be deposited to the EMS fund or by mutual agreement applied to reduce the total operating expense for Fire Protection under Paragraph 8 of this Contract. 17. The parties acknowledge that in consideration of the Communication Center 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE 10 providing back-up 9I 1 emergency service for the County, Hamilton County has agreed to pay a portion of the salary of the Communication Center's director for the years 2004 and 2005 in the amount of Forty-Five Thousand Dollars ($45,000.00) per year ("County's Salary Supplement"). The City agrees to submit claims to the County for the County's Salary Supplement on or before December 31, 2004 and 2005. The County's Salary Supplement for the years 2004 and 2005 shall be applied to reduce the total operating expense for the Communications Center under Paragraph 10 of this Contract. 18. The parties agree that all requests for payments and/or adjustments to payments pursuant to this Fire Contract shall be placed upon a form approved by the Indiana State Board of Accounts and certified according to Indiana Statute with respect to the amount contained therein. 19. This agreement shall be in full force and effect as of the 1 st day of January 2004, and continue through the 31 st day of December, 2005, provided, however, that the City shall continue to provide the fire protection services set forth above until the next contract for 2006 is negotiated and ratified between the City and Township or until the Township has retained alternate fire protection. In the event this Agreement is temfinated, all jointly owned fire apparatus and equipment shall be divided between the parties in a mutually agreed upon manner and in proportions equal to the average shar~ of monies contributed by each party in the 5 prior calendar years immediately preceding the year of contract termination. In the event that the City has provided Fire Protection in 2006 and a mutually acceptable contract is not reached between the City and the Township for 2006, the Township shall reimburse the City based upon the same formula utilized in this agreement based upon 2004 (pay 2005) assessed valuation. 2004 AND 2005 CONTRACT FOR FIRE PROTECTION PAGE l 1 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the !~'~'~ dayof ~ 2004. / Board of Public Works and Safety Loft ~ City of Carmel Hamilton County, Indiana ffj~es Brainard, Mayor Date: Attest: ,~ -':"~'"~(,~'/"X . ,*, '~; ~:~,hl~ --"X- dram JohnSOn, CLAY TOWNSHIP Hamilton County, Indiana J~ F. Hagan, Trustee x Approved Date: Date: CLAY TOWNSHIP BOARD illon, Chairman Paul K. 'Bolin, Segr~ry// M"ar~ Erckar~/M~mber Exhibit A-1 Fire Department Budget 2004 Budget Order Additional Appropriation $13,591,469 1,210,000. $14,8_01,469 /~/ll/2004 TI~ 09:30 FAX ~014 WO Exhibit B-I Communications Department Budget 2004 Budget Order $1,676,080 Z ,&/11/2004 'T1]~ 09:30 F.~ ~014 Exhibit A-2 Fire Department Budget' 2005 Adopted Budget Form 1 $15,760,374 P re~cdbed by Depl 0f L0cal Oovt Finance Approved by Sram Board of Accotmts Budget FormNo I ('Rev 2002) BUDGET ESTI2~IATEFOR Fire Department General Fund (Office, Board,Commission, Department) City of Carmel, Indiana . For Calendar Year 2005 410 PERSONAL SERVItGES S',dades and Wages (100499) 100 Full Time Regular 110 Part Time 120 Overtime Employee Benefits (200-299) 200 Deferred Comp. & Benefits 210 FICA 220 Employer's Share of Health Ins. 221 Disabil/ty Insurance 222 Life Insurance Contfibutiota 230 Employer's Sh~re of PEILF 240 Med2care 250 Clothing .AZ~owancc 255 Unempinyment Compensation 260 Re~ement Benefits - Fug 'i'Ve 265 Retirement Benefits - Part Time 270 Retiree Health Insurance Total Personal Services 420 SUPPLIE~ 'Office Supplies (300-309) 300 Of Fmial Forms 301 Sta6.oaery and Printed Materials 302 Office Supplies Opert/ting Siapplies (310-349) 310 Fuel 3l 1 Bottled Gas 312 Ice 313 Diesel Fuel 314 Gaso~ne 315 320 Tlies and Tubes 321 Garage and Motor Supplies Maintenance Supplies (350~389) 350 Building Mater/als 360 Gravel 361 Sand 362 Cement 363 Bituminous Ma~erhls 364 Paint · 365 Salt and Calcium 370 Repair parts 380 Small Tools and Nfinor Equipment 389 Other Mainmnance Supplies Miscellaneous Supplies (390-399) 390 Miscellaneous Supplies Total Supplies Total Approved Estimate 8,797.877 25,000 583,616 9,406,193 325,000 735,745 1,780,160 1,400 11,850 1,609,364 64,000 233.804 4,761,323 14,167,516 3,550 10,000 13,550 5,250 30,000 181000 5O0 100 1,000 54,850 5,000 600 2,000 39,000 2,900 12,366 61,866 41,820 41,820 172,086 Fire Department 430 OTHER SERVICES & (j~IARGES Professional Services (4104~9) 400 Legal Fees 40I Eagineexing Fees 402 Architectural Fees 403 Accomifing Fees 404 Consulting Fees 405 Ci~ Attorney 406 Recording Fees 407 Medical Fees 419 Other Professional Fees Communication & Tramp. (420-449) 421 Postage 430 Travel 440 Telephone Li~e and Toll Cimrges 44l Cellular Phone Chaxge.~ 442 imemet Ume Charges 445 FAX Line mad Toll Chazges Pvintlng an~t Advertising (450-469) 450 printing (Other than office supp.) 455 Publication of Legal Notices 460 Classified Ads 465 City Promotion Advertising insurance (470479) 470 Wo -rkmen's Compensation Utilities (480-499) Repairs and Maintenance (500-519) 506 Contracted Cleaning Serdces Rentals axad Leases ($Z0-539) 520 Hydrant Rental Debt Service (540449) 542 paying Agent & Other Fees Other Services and Charges (550-599) 550 Jury Fees and Expenses Total Approvea Estimate 2,000 g6,450 32,500 130,950 5,500 25,650 34,750 36,000 101,900 2,000 3,000 5,000 205,000 88,500 293,500 67,000 15,888 51,500 134,388 5,000 138,242 5,510 5,000 30,000 71,600 100,000 61,212 416,564 15,380 15,380 0 4,505 2,595 226,170 (Cont'd) 570 Training Sernir~c~ 581 Special Orgaai2arion Donations 582 Special Investigation Fees 587 Ham County Ecom Dvmt Fee . 588 Tesd~g Fees 590 Special Projects 595 Peny Cash (Establishment only) La.nd (600409) 600 l. amd 605 Rights-of-Way 607 Park De'~etopment B uildit~gs (610-619) 610 Bnlld~g & Brdldi~g [mprovemems . Improvements Other than Buildings (620-629) 620 [mprovements 62l Tm£fic Light Improvements · 622 Sidewalk Improvements 623 DvaJaa~ug Lmprovements 624 Trees 625 Improvements to 1st Ave. NW 626 Police Range Improvements 627 Sewer Improvements Equipment (630-699) 630 Furniture and Fi.tmres 631 Com~m~/cadons Equipment 632 Computer F~qu/pment 635 Grounds Maintemmce tT~qul, pment 636 P~rks i:;quipmem 648 Office Equipment 650 Motor Equipment 660 Street an,d Traffic Equipment 661 Street J~ights 670 Other Equipment 690 Library Reference Materkal Total t2apltal 0udays Total Total Approved Estimate 79,720 100 10,000 323,,090 1,420,772 0 0 0 0 0 15,760,374 We hereby certify that the foregoing is a tru~ and fair estimate of the necessary expense of the Fire Department for the calendar year 2005 for the purposes t~erem specifiecL Dated this -- day of Septcmaher, 2004. Mayor Clerk-Treasurer Department ltead President of Commission or Board Fire Department Exhibit B-2 Communications Department Budget 2005 Adopted Budget Form 1 $1,918,374 Budget Form No. I (Rev. 2002) BUI)GET ESTIMATE FOR Commuhications Center (Office, Board,Comrcdss/on. Depar~aent) City of Carmel, Indiana For Caleladar Year 2005 410 PERSONAL SERVICES Salaries and Wages (100499) 100 Full. Time Regular 110 P~t Time 120 Overtime Employee Benefits (200-299) 200 Deferred Comp. & Benefits 210 FICA 220 Employer's Sliare of Health Ins. 221 DLsability Irtsuraace 222 Life Insurance Contribution 230 Employer's Slwre of PEK?' 240 Med/care 250 Clothing Allowance 255 Unemployment Compensation 260 Retirement Benefits - Fu0 Time 265 Retirement Benefits - Part'rime 270 Retiree Health [=surancc Total Personal Services 420 SUPPLIES Office Supplies (300-309) 300 Official Forms 301 Stationery and Pzlated Materials 302 Office Supplies Operating Supplies (310-349) 310 Fuel Oil 311 Botded Gas 3'~2 Ice 313 Diesel Fuel ' 314 Gasoline 315 Oil 320 Tires and Tubes 321 Garage and Motor Supplies Maintenance Supplies (350-389) 350 Buildmg 5Dterials 360 Gravel 361 Sand 362 Cement 363 Bituminous Materials 364 Paint 365 Salt and Calcium . 370 Repuir Parts 380 Small Tooks and Nfinor Equipment 389 Other Maintenance Suppfies Miscellaneous Supplies (390-399) 390 t~fiscellaneous Suppfies Total Supplies I To~l Approved. Estimate 987,300 15,000 55,000 1,057,300 15,000 66,000 180,774 3,750 1,800 86,000 15,400 1,500 370,224 1,427,524 300 500 4,500 5,300 700 2,750 3OO 5OO 500 4,750 17,500 1,500 750 19,750 5,400 5,400 35,200 2005 Form 4 H F CHARGES Professional Services (410-419) 400 Legal Fees 40l Engineering Fees 402 Architectural Fees 403 Accounting Fees 404 Consulting Fees 405 City Auomey 406 Recording Fees 407 Medical Fees 419 Other Professional Fees Communication & Transp. (420449) 421 Posmge 430 Travel 440 Telephone Line and Toll Cha~ges 44l Cellular Phone Charges 442 Interact Line Charges 445 FAX Line md Toll Chaxges Printing and Advertising (450-469) '450 Prind~g (Or-he~ than office supp.) 455 Publication of Legal Notices 460 Classified Ads 465 City Promotion Advertising 3 ' lnsur~lce (4"/0479) 470 Workmen's Compensation 475 Genev, d insurance Utilities (480-~99) 480 Electricity 485 Wate~ and Sewer 490 Gas Repairs and Maintenance (500-519) 500 Equipment Repairs & Malnt. 501 Bu/lding Repairs & Malnten~ce 502 Contracted Street Repav~g 503 Contracted Street Striping 504 Contracted Grounds Maintenance 505 Contracted Radio Ma~atenance 506 Contracted Clea~ting Semices 509 Other Contracted Setwqces 510 Auto Repairs & Maintenance 5 l 1 Car Cleaniag 515 Maintenance Contracts Rentals and Leases (520-539) 520 I-[ydrant Rental 525 Building Rental 526 Automobile Lease 527 P,2ght-of-Way Lease 530 Equipment Rental and Lease Debt Service (540-549) 540 Principal 54l Interest 542 Pa}qng Agent & Oth~ Fees Other Services and Charges 550 Jury Fees and Expenses 55l Promotional Funds 552 Subscriptions 553 Dues 554 Interact User/Access Fees 555 User Fees 560 Clothing Services Total Approved Estimate 2,500 300 2,000 4,800 1,000 7,000 29,500 2,500 14,000 54,000 300 600 900 1,500 15,000 15,500 10,000 1,500 3,000 14,500 1B,O00 26,000 20,000 8,800 18,000 150 84,000 1'74,950 15,000 3,000 76,000 94,000 0 1,000 250 600 15,900 2005 Form1 430 Other Servieqs & Ghar£eu (Cont'd) Other Service, and Cha~ges (550-599) Cont'd 565 CIorhlnoe Services 570 TraShing Seminars 575 Dog Pound Setx,ices 576 Animal Services 580 Assessment Fees 581 Special Organization Donations 582 Special Investigation Fees 583 Othe£ Fees and Licenses 584 Refunds, Aw~ and Indemnifies 585 Special Census md Election Fees 586 Park Dept Joinder Fee 587 H~m County Ecom Dmt Fee 588 Tes~xg Fees 590 Special Projects 595 Petty Cash (EstabLis}xnent only) Total Other SenSces Land (600-609) 600 Land 605 Right.t-of-Way 607 Park Development Buildings (610-619) 610 Building & Building knprovements Improvements Other than Buildings (620-629) 620 Improvements 621 Traffic Light l~mprovements 622 Sidewalk Lmprovements 623 DraJnh:g Improvements 624 Trees 625 Improvements to 1st Ave. NW 626 Police Range Improvements 627 Sewer Improvements Equipment (630-699) 630 Furniture and Fixtures 63l Communications Equipment 632 Computer Equipment 635 Grounds Maintenance Equipment 636 Parks Equipment 640 Office Equipment 650 Motor Equipment 660 Street and Traffic Equipment 661 Street Lights 670 Other Equipment 690 l~brary Reference Material Total Capital Oudays Total Approve0 Estimate 15,000 5O0 1,000 34,250 395,900 0 0 0 3,500 20,000 24,000 2,000 12,000 250 61,750 64,750 1,918~374 Total Budget Eutlmate We hereby certify that the foregoing is a true and fair estimate of the necessary expense of the Commtmieations Center for the calendar year 2005 for the purposes therein specified. Dated this day of September, 2004. Mayor Clerk-Treasurer Department Head President of Commission or Board 2005 Form l~xhibit C EXHIBIT C DECLARATION PAGE OF CITY'S LIABILITY INSURANCE POLICY INTRODUCTION ~$:'This policy protects against a variety of ;'losses. There are also some restrictions. We've written this policy in plain, easy-to- understand English. We encourage you to read it carefully to determine what is and what is not covered, as well as the rights and duties of those protected. In return for your premium, we'll provide the protection stated in this policy. We, us, our and ours mean the St. Paul Mercury Insurance Company, We're a capital stock company located in St. Paul, Minnesota. The words you, your and yours mean the insured named here, which Js a MUNICIPALITY ~CITY OF CARMEL ~0NE CIVIC ¢CARMEL IN 46032 CKG COPY Our authorized representative is: 1307412 HYLANT OF INDIANA~0LIS LLC P.O. BOX 1910 CARMEL IN 46032-4910 Authorized Representative Date An~'II Cd g-R7 Prlntmd in U.~;,A, Policy Number: GP09311918 SAN ANTONIO 270o Loop 4[0 SAN ANTO.IO TX 782[7 Your policy is composed of General Rules, an explanation of What To Do If You Have A Loss, one or more Coverage Summaries, and one or more insuring Agreements explaining your coverage, It may also include one or more endorsements. Endorsements are documents that change your policy. The Policy Forms List show~ all the forms included when this policy begins. One of our authorized representatives will also countersign the policy. This policy will begin on and will continue until Your former policy number is automatically replaced: Your premium for the policy period shown However, please refer to the Premiums sectio~ of the General Rules to see how final premiums are determined. Processing Date 01/27/04 10:39 Introduction 001 PUBLIC ENTITY GENERAL LIABILITY PROTECTION COVERAGE SUMMARY Th!s Coverage Summary shows the limits of coverage that apply to your Public Entity General Liability Protection. I1~ also lists those endorsements, if any, that must have certain information shown for them to apply. Limits Of Coverage General total limit. $ / .2,000,000 Products and completed · work total limiL $ /. 2,000,000 Personal injury each person limit. $ / 2,000,000 Advertising injury each person limJL $ / 2,000,000 Each event limiL $ [ 2,000,000 Failure to supply limit. $ .1,000,000 Medical expenses l/mit. $ 0 Premises damage limit. $ '/ 50,0o0 / .1,000,000 Sewer ba. ck-up limit. $ / COPY Named Endorsement Table /' Important Note: Only endorsements that must have certain information shown for them to app[y are named in this table. The required information follows the name of each such endorsement. Other endorsements may apply too. If so, they're listed on the Policy Forms List. Sexual Abuse Limltatlon Endorsement - With General Total Limits: EACH EVENT LIMIT: $50,000 AGGREGATE LIMIT: $250,000. Namo of Insured Policy Number GP09311918 Effective Date 01/01/04 CITY OF CARMEL Processing Dote O1/27/04 10:39 001 G0208 Ed.10-97 Printed in U.S.A. Coverage Summary ©St. Paul Fire and Marine insurance Co.1997 All Right~ Reserved Page 1