HomeMy WebLinkAboutD-1434-99 Tuition ReimbursementOrdinance D- 1434-99
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL,
INDIANA CREATING A TUITION REIMBURSEMENT PROGRAM FOR
CITY EMPLOYEES
WHEREAS, the City of Carmel is dedicated to providing its employees with
opportunities for growth and advancement; and
WHEREAS, employees who are allowed and encouraged to develop their abilities
and to pursue challenging careers have more to offer the City; and
WHEREAS, it is incumbent upon the City to develop its next generation of
leadership, and enable it to meet the challenges of the new millennium.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of
Carmel, Indiana, as follows:
1. Chapter 2, Article 3, Division II, Section 2-59, entitled "Tuition Reimbursement", is
hereby added to the Carmel City Code and shall read as follows:
"A tuition reimbursement program is established for full-time City of Carmel
employees who:
(a) Are employed by the City both six (6) months prior to the beginning of the course
for which tuition reimbursement is requested and at the time the final request for
reimbursement is made.
(b) Have been subject to no disciplinary probation, demotion or suspension within the
90 days prior to the beginning date of the course for which tuition reimbursement
is requested.
The City offers tuition reimbursement for:
(a) Full semester courses offered through a degree-granting institution that is
accredited by the North Central Association of Colleges and Schools.
(b)
(c)
One (1) course per employee per semester, no more than three (3) courses per
employee per year.
Courses that will maintain or improve job related skills, and are related to an
employee's current job position or that will prepare the employee for
advancement in the same field as his or her current job position. The
determination of the job-relatedness of a course will be made by the department
head, with review by the Director of Human Resources, whose decision will be
final.
Terms of tuition reimbursement are as follows:
(a) Employee must submit a separate application form for each course for which
reimbursement is requested; application must be approved before course
commences.
(b) Reimbursement will be made after course is completed and grade received;
submission of course grade must be accompanied by evidence of payment for
course.
(c) Reimbursement amounts shall be:
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.
.
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$200 (or full cost of course, if less than $200) for a final grade of "A"
or "B";
$150 (or full cost of course, if less than $150) for a final grade of "C",
or "Pass" in a Pass/Fail course;
no reimbursement for a final grade lower than "C" or a "Fail",
regardless of circumstances;
no reimbursement for an "Incomplete" (until the coursework is
complete) or for a withdrawal, regardless of the reason for the
"Incomplete" or the withdrawal; and
no reimbursement for audited courses.
(d) Tuition reimbursement applies to the course tuition fee only. Books, supplies,
lab fees, student activity charges, parking fees and other similar fees and costs
do not qualify for reimbursement.
Other program requirements include:
(a) No provision of the program authorizes an employee to enroll in a course that
meets or that will require travel time during the employee's regular scheduled
work hours. Employees are expected to schedule courses that meet outside of
work hours.
(b) Any employee who is reimbursed for tuition under this policy is expected to
remain with the City of Carmel for a minimum of one (1) year after final
reimbursement is made. An employee who fails to do so will be expected to
refund the money paid by the City for each course completed less than a year
before the employee's employment termination date.
(c) The tax status of tuition reimbursement is defined by federal law. Changes in
the law may impact the status of these benefits.
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This Ordinance shall be in full force and effect on the later to occur of (a) passage
by the Common Council, execution by the Mayor and such publication as is
required by law or (b) January 1, 2000.
All prior Ordinances or parts thereof inconsistent with any provision of this
Ordinance are hereby repealed as of the effective date of this Ordinance.
_SSED by the Common Council of the City of Carmel, Inc~iana, this
)C 't~ (r~r~ ,1999, by a vote of ~ ayes and L~ nays.
day of
Diana L. Cordr~k-Treasurer
eresente~to.2a_.me by the Mayor of the City of Carmel, Indiana the ~
.
1999.
Approved/.~y_~e, Mayor of the
~ ,1999.
Ja/(aes Brainard, Mayor
day of
Diana L. Cordray, IAMC, Clerk~reasurer
City of Carmel, Indiana, this ~t~ day of
Diana L.Cordray, IAMC, Cl~l~~urer
Memo
To: Carmel Common Council
From: Barbara Lamb, Director of Human Resources
CC: Mayor Brainard, Clerk-Treasurer Cordray
Date: 08/30/99
Re: Benefits Ordinances
Attached you will find copies of the two employee benefits ordinances I have been working on; both are
on the September 7 Council agenda. They are very similar to the drafts I gave you in July,
Both programs are funded in the 2000 budget (Line 200/Deferred Compensation and 570-04/External
Training), on which you will be voting at the same meeting. The actual cost of the 457 matching
program is an unknown, although the budgeted amount represents my best estimate; if we fall short of
budgeted funds, a special appropriation may be necessary.
I will not be at the September 7 Council meeting for the first reading of these ordinances, but I will be at
the September 21 meeting, Please contact me prior to September 21 if you would like to discuss either
of these benefit programs,
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