HomeMy WebLinkAboutBPW_Minutes_10.06.2021 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, October 6, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Board Member Mary Ann Burke called the meeting to order at 10:01 AM 8
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MEMBERS PRESENT 10
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Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites were present. 12
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MINUTES 14
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Minutes from the September 15, 2021, Regular Meeting. Board Member Burke moved to approve. Board 16
member Watson seconded. Request approved 2-0. 17
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 19
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Resolution BPW 10-06-21-02; Miller Auto Care; Right of Way; Board Member Burke moved to approve. Board 21
Member Watson seconded. Request approved 2-0. 22
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Resolution BPW 10-06-21-03; Sunrise on the Monon; Streets, Storm Sewer – Various Phases; Board Member 24
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 25
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Resolution BPW 10-06-21-04; Ed Martin Buick; Erosion Control; Board Member Burke moved to approve. 27
Board Member Watson seconded. Request approved 2-0. 28
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Resolution BPW 10-06-21-05; 111 Congressional Parking Lot; Erosion Control; Board Member Burke moved to 30
approve. Board Member Watson seconded. Request approved 2-0. 31
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Resolution BPW 10-06-21-06; Lake City Bank; Erosion Control; Board Member Burke moved to approve. Board 33
Member Watson seconded. Request approved 2-0. 34
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CONTRACTS 36
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Resolution BPW 10-06-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 38
Acknowledging Agreement Between City and Vendor; CrossRoad Engineers, P.C.; Appropriation of 39
Multipurpose Bond; Board Member Burke moved to approve. Board Member Watson seconded. Request 40
approved 2-0. 41
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Request for Purchase of Goods and Services; White Construction (-$485,635.54); 16-ENG-22 & 16-ENG-32 - 43
Monon Boulevard – Phase 1; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. 44
Request approved 2-0. 45
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DocuSign Envelope ID: 3F4AF2D4-DE19-41AA-9B35-F3E05E62AC25
Request for Purchase of Goods and Services; Reith Riley Construction, Inc.; (-$314,860.75); 16-ENG-05 - 96th 47
Street and Keystone Parkway; CO #18; Board Member Burke moved to approve. Board Member Watson 48
seconded. Request approved 2-0. 49
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Request for Purchase of Goods and Services; Calumet Civil Contractors; (-$377.16); 18-23 - Auman 51
Neighborhood Drainage; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. 52
Request approved 2-0. 53
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Request for Purchase of Goods and Services; CHA Consulting, Inc.; ($933,800.00); 20-ENG-04 – College 55
Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 56
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Request for Purchase of Goods and Services; Weihe Engineers, Inc.; ($111,900.00); 16- ENG-05 - 106th Street 58
and Westfield Blvd RAB; Board Member Burke moved to approve. Board Member Watson seconded. Request 59
approved 2-0. 60
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Request for Purchase of Goods and Services; Toshiba Financial Services; ($1,400.00); Printer Lease and 62
Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 63
approved 2-0. 64
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Request for Purchase of Goods and Services; TargetSolutions Learning, LLC; ($24,748.84); Vector Check-It; 66
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 67
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Request for Purchase of Goods and Services; PKS Construction, Inc.; ($27,300.00); Mailroom and HR; Board 69
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 70
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($1,200,000.00); 20-ENG-08 – Carmel 72
2020 Road Bond Program Management; Additional Services Amendment; Board Member Burke moved to 73
approve. Board Member Watson seconded. Request approved 2-0. 74
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($278,700.00); 19-ENG-06 – 6th Street 76
and Range Line Road RAB Inspection; Additional Services Amendment; Board Member Burke moved to approve. 77
Board Member Watson seconded. Request approved 2-0. 78
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Request for Purchase of Goods and Services; Windstream Communications, LLC; ($1,342.97 / per month); 80
Internet Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 81
approved 2-0. 82
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Request for Purchase of Goods and Services; Pro Air Midwest; ($2,920.00); Air Samples, Filters & Maintenance; 84
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 85
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($8,620.00); 126th Street Over 87
Keystone Ave – Bridge Repair; Additional Services Amendment; Board Member Burke moved to approve. Board 88
Member Watson seconded. Request approved 2-0. 89
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REQUEST TO USE CITY STREETS/PROPERTY 91
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Bike Carmel Community Event – Amended 93
Request; September 25th, 2021; 6:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member 94
Watson seconded. Request approved 2-0. 95
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DocuSign Envelope ID: 3F4AF2D4-DE19-41AA-9B35-F3E05E62AC25
Request to Acknowledge Mayor’s Approval to Use PNC Parking Lot; Carmel International Arts Festival - 98
Addendum; September 25th, 2021 - September 26th, 2021; 7:00 AM – 7:00 PM; Board Member Burke moved to 99
approve. Board Member Watson seconded. Request approved 2-0. 100
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Colts Party; October 3rd, 2021; 7:00 AM – 102
6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103
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Request to Acknowledge Mayor’s Approval to Use PNC Parking Lot; CHS Say it With Spirit, Spiritwear Sales 105
Event; September 24th, 2021; 11:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member 106
Watson seconded. Request approved 2-0. 107
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Request to Use / Close City Streets; Clay Terrace Annual Boo ‘N Brew Fall Festival; October 23rd, 2021; 6:00 109
AM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 110
2-0. 111
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Request to Use / Close City Streets / Palladium; Building Limestone Cleaning; October 11th, 2021 – October 113
15th, 2021; 8:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 114
Request approved 2-0. 115
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Request to Use Council Chambers; Hoosier Daylily Society Meeting; November 18th, 2021; January 27th, 2022; 117
February 24th, 2022; March 24th , 2022; April 28th, 2022; 7:00 PM – 9:00 PM; Board Member Burke moved to 118
approve. Board Member Watson seconded. Request approved 2-0. 119
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Request to Use Civic Square Gazebo; Perfect Harmony Music Program; October 17th, 2021; 12:00 PM – 4:30 121
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 122
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Request to Use / Close City Streets / Carter Green / Midtown Plaza; Carmel Holiday Trolleys; Every Friday and 124
Saturday November 26th, 2021 – December 18th, 2021; 9:00 AM – 11:00 PM; Board Member Burke moved to 125
approve. Board Member Watson seconded. Request approved 2-0. 126
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Request to Use Caucus Room; Preparation of Goodie Bags for Carmel Holiday Events; November 17th, 2021; 128
9:00 AM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 129
approved 2-0. 130
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Request to Use Midtown Plaza; Physique 57 Outdoor Community Fitness Class; October 1st, 8th, 15th, and 22nd, 132
2021; 11:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 133
approved 2-0. 134
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Request to Use Indiana Design Center; Santa Saturdays, Santa House; December 11th, 2021 and December 18th, 136
2021; 9:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 137
approved 2-0. 138
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Request to Use Indiana Design Center Parking Lot; Santa’s Arrival - Carmel Arts and Design District; December 140
4th, 2021; 6:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 141
Request approved 2-0. 142
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Request to Use Civic Square Gazebo; Summer Concert Series – Reschedule; October 6th, 2021; 3:00 PM – 10:00 144
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 145
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Request to Use Carter Green; Holiday at Carter Green Tree Lighting; November 20th, 2021; 1:00 PM – 8:00 147
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 148
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DocuSign Envelope ID: 3F4AF2D4-DE19-41AA-9B35-F3E05E62AC25
OTHER 150
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Request for Consent to Encroach; 2623 Rix Ct; Board Member Burke moved to approve. Board Member Watson 152
seconded. Request approved 2-0. 153
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Request for Consent to Encroach; 1513 Marin Ave; Board Member Burke moved to approve. Board Member 155
Watson seconded. Request approved 2-0. 156
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Request for Consent to Encroach; 350 Monon Blvd; Board Member Burke moved to approve. Board Member 158
Watson seconded. Request approved 2-0. 159
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Request for Consent to Encroach; 350 Monon Blvd (2); Board Member Burke moved to approve. Board Member 161
Watson seconded. Request approved 2-0. 162
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Request for Transmission Relocation Agreement; Phase II – North; Board Member Burke moved to approve. Board 164
Member Watson seconded. Request approved 2-0. 165
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Request for Amendment to the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to 167
approve. Board Member Watson seconded. Request approved 2-0. 168
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Request for Waiver of BPW Resolution No. 04-28-17-01; 9862 Lakeshore Drive East; Board Member Burke moved 170
to approve. Board Member Watson seconded. Request approved 2-0. 171
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 4709 W. 96th St; Board Member Burke 173
moved to approve. Board Member Watson seconded. Request approved 2-0. 174
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; Various Locations; Board Member 176
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 177
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 1st Street NE & 2nd Street NE; Board 179
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 180
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 11010 Hazel Dell Parkway; Board 182
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 183
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 106th & Crooked Stick Lane; Board 185
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 186
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Request for Lane Restrictions / Sidewalk Closure / Open Pavement Cut; Lot 1 Redevelopment; Board Member Burke 188
moved to approve. Board Member Watson seconded. Request approved 2-0. 189
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Request for Stormwater Technical Standards Waiver; Albany Village – 7299 East 146th St.; Board Member Burke 191
moved to approve. Board Member Watson seconded. Request approved 2-0. 192
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Request for Grant of Perpetual Storm Water Quality Management Easement; The Signature Board Member Burke 194
moved to approve. Board Member Watson seconded. Request approved 2-0. 195
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DocuSign Envelope ID: 3F4AF2D4-DE19-41AA-9B35-F3E05E62AC25
ADD-ONS 201
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Request to reject all bids received for the Carmel Data Center Project. General Contractor bids were severely over-203
budget and several subcontractor bids were unresponsive. Board Member Burke moved to add three add-on items 204
on to the agenda. Board Member Watson seconded. Add-ons approved 2-0; Board Member Burke moved to approve 205
request. Board Member Watson seconded. Request approved 2-0. 206
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Request for Amendment of Affiliation Agreement; Indiana University Health; Board Member Burke moved to 208
approve request. Board Member Watson seconded. Request approved 2-0. 209
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Request for Purchase of Goods and Services; Lykins Contracting, LLC; ($943,757.00); 146th Street Water Main 211
Extension Project; Board Member Burke moved to approve request. Board Member Watson seconded. Request 212
approved 2-0. 213
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ADJOURNMENT 215
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Board Member Burke adjourned the meeting at 10:06 a.m. 217
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APPROVED: ____________________________________ 221
Sue Wolfgang – City Clerk 222
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_____________________________________ 224
Mayor James Brainard 225
ATTEST: 226
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__________________________________ 228
Sue Wolfgang – City Clerk 229
DocuSign Envelope ID: 3F4AF2D4-DE19-41AA-9B35-F3E05E62AC25