HomeMy WebLinkAboutD-1031 WITHDRAWN ORDINANCE D-103 1
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL,
INDIANA, AMENDING CHAPTER 2, SECTION 2-61
OF THE CARMEL CITY CODE
ENTITLED POLICY FOR TRAVEL
AND RELATED EXPENSES
WHEREAS, the Common Council of the City of Carmel currently has a
travel policy for reimbursement of expenses; and,
WHEREAS, the Common Council of the City does not have a travel
policy for advance payments of travel expenses; and,
WHEREAS, Indiana Code does not allow for the payment of goods
and/or services in advance; and,
WHEREAS, Indiana Code 36-4-8 and IC 36-5-4 lists various conditions
which must be met prior to issuing warrants in cities; and,
WHEREAS, IC-36-4-8-14 and IC 36-5-4-12 allows a city to adopt an
ordinance allowing the Clerk-Treasurer to pay certain types of
claims prior to board allowance; and,
WHEREAS, the City is desirous of stating written policy on travel
advancements.
NOW THEREFORE BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF
CARMEL, INDIANA AS FOLLOWS:
Section I. Chapter 2, Section 2-61 of the Carmel City Code is
hereby amended to include the following:
(h)
Advance payments shall be allowed if the Clerk-Treasurer
is presented with an invoice, prior to the travel, from
the organization hosting the meeting, school or conference,
from the hotel and/or airlines. After the travel has been
completed, a receipt for actual expenses for the registration
and airline ticket shall be submitted and attached to the
claim that was issued for advance payment.
No advance payment shall be made by any department or
elected official from any fund to the employee for
meals or miscellaneous expenses while traveling on City
business.
Any employee who does not attend the conference, meeting or
seminar or school or show proof of registration shall
reimburse the City immediately, at their own expense, all
monies paid in advance for such conference.
No advance payments for any travel expense shall be paid
by a department or elected official's petty cash fund
or any fund under the care of the department. All advance
payments must follow the guidelines of this ordinance and
shall only be issued by the office of the Clerk-Treasurer.
Cancellation of any travel arrangements where an advance
payment of monies have been made and a refund is not allowed
by the vendor, shall be repaid by the employee. Exceptions
or waiver of re-payments must receive approval from the
City Council.
Section II. All prior ordinances or parts therof inconsistent with
any provision of this ordinance are hereby repealed.
Section III. This ordinance shall be in full force and effect from
and after its passage and signing by the Mayor.
PASSED BY THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, THIS
DAY OF NOVEMBER, 1993.
Ted Johnson, Presiding Officer
ATTEST:
Susan W. Repp, Clerk-Treasurer
PRESENTED BY ME TO THE MAYOR OF THE CITY OF CARMEL, INDIANA ON THE
DAY OF NOVEMBER, 1993.
ATTEST:
Ted Johnson, Mayor City of Carmel
Susan W. Repp, Clerk-Treasurer
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~ :T~~( .......'-_ ,5~-"~...-.~5°' Carmel City Council
i~' ...................Request to Speak
Telephone: 571' ~50 O
Organization: CN~i[
Agenda Item Number or Subject:
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