HomeMy WebLinkAboutBPW_Minutes_10.20.2021 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, October 20, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Mayor Brainard called the meeting to order at 10:01 AM 8
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MEMBERS PRESENT10
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Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites 12
were present. 13
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MINUTES15
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Minutes from the October 6, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS20 21
Resolution BPW 10-20-21-02; Copper Run; Erosion Control; Board Member Burke moved to approve. Board 22
Member Watson seconded. Request approved 3-0. 23
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Resolution BPW 10-20-21-03; Woods of Shelborne; Erosion Control; Board Member Burke moved to approve. 25
Board Member Watson seconded. Request approved 3-0. 26
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Resolution BPW 10-20-21-04; Indianapolis Rehab Institute; Right of Way; Board Member Burke moved to 28
approve. Board Member Watson seconded. Request approved 3-0. 29
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Resolution BPW 10-20-21-05; Camden Walk 2B; Erosion Control; Board Member Burke moved to approve. 31
Board Member Watson seconded. Request approved 3-0. 32
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CONTRACTS34
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Resolution BPW 10-20-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 36
Acknowledging Agreement Between City and Vendor; Envoy Construction Services, LLC.; ($1,276,500.00); 37
Agreement for Professional Services; Board Member Burke moved to approve. Board Member Watson 38
seconded. Request approved 3-0. 39
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Request for Purchase of Goods and Services; Canon Solutions America, Inc; ($6,000.00); Copier Lease; 41
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 42
Request approved 3-0. 43
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Request for Purchase of Goods and Services; Fredericks, Inc; ($25,410.00); Roof for Fire Station #41; 45
Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 46
Request approved 3-0. 47
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DocuSign Envelope ID: 79725960-3BD2-4877-AB0F-3EFADABFDFC0
Request for Purchase of Goods and Services; Ellis OD, LLC; ($5,000.00); Professional Services – Department 49
Organizational Workshops; Board Member Burke moved to approve. Board Member Watson seconded. Request 50
approved 3-0. 51
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Request for Purchase of Goods and Services; MEG & Associates, LLC; ($2,500.00); Media and Public 53
Relations; Additional Services Amendment #3; Board Member Burke moved to approve. Board Member Watson 54
seconded. Request approved 3-0. 55
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REQUEST TO USE CITY STREETS/PROPERTY57
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Request to Use/Close City Streets and Use the Monon and Main Plaza; Art of Wine Festival; May 21st, 2022; 59
9:00 AM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 60
approved 3-0.61
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Request to Use Veterans Memorial Plaza; CPD Traffic Control for the City of Carmel Veterans Day Ceremony; 63
November 10th, 2021; 11:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson 64
seconded. Request approved 3-0.65
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Request to Have a Fireworks Display; Celebration for Diwali; November 6th, 2021; 6:30 PM – 9:30 PM; 67
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 68
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Request to Have a Fireworks Display; Celebration for Diwali; November 6th, 2021; 8:00 PM – 9:00 PM; 70
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.71
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Request to Acknowledge Mayor’s Approval to Use/Close City Streets; Midtown’s Got Talent; October 8th, 73
2021; 3:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 74
approved 3-0.75
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Request to Use Civic Square Gazebo; Proposal; October 29th, 2021; 1:00 PM – 11:00 PM; Board Member 77
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.78
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Request to Use/Close City Streets; Carmel PorchFest; September 18th, 2022; 9:00 AM – 7:00 PM; Board 80
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 81
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Request to Use Civic Square Gazebo; Fall Music Recital; October 24th (October 30th for a Rain Make-up 83
Date), 2021; 12:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 84
Request approved 3-0.85
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Request to Use Tarkington Theatre & Veteran’s Plaza; City of Carmel Veterans Day Ceremony; November 87
10th, 2021; 11:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 88
Request approved 3-0.89
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OTHER91
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Request for New Curb Cut; Carmel Total Fitness – 820 City Center Drive; Board Member Burke moved to 93
approve. Board Member Watson seconded. Request approved 3-0.94
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Request for New Curb Cut; Napleton Auxiliary Parking Lot – 4240 E. 96th Street; Board Member Burke moved 96
to approve. Board Member Watson seconded. Request approved 3-0. 97
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DocuSign Envelope ID: 79725960-3BD2-4877-AB0F-3EFADABFDFC0
Request for Lane Restriction/Open Cut; 202 Woodland Lane; Board Member Burke moved to approve. Board 99
Member Watson seconded. Request approved 3-0.100
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Request for Storm Water Technical Standards Waiver; Islamic Life Center Carmel – 7299 E. 146th Street; 102
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.103
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Request for Consent to Encroach; 30 Shoshone Drive; Board Member Burke moved to approve. Board Member 105
Watson seconded. Request approved 3-0.106
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Request for Variance; 30 Shoshone Drive; Board Member Burke moved to approve. Board Member Watson 108
seconded. Request approved 3-0.109
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Request for Replat; Carmel Science & Tech Lot 14; Board Member Burke moved to approve. Board Member 111
Watson seconded. Request approved 3-0.112
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Resolution BPW 10-20-21-06; A Resolution of the City of Carmel, Indiana Board of Public Works and Safety 114
Regarding the Release of Temporary Highway Easement; Carmel Dr./ Penn St. Roundabout Project; Board 115
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 116
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Request for Release of Temporary Highway Easement; Carmel Dr. / Penn St. Roundabout Project; Board 118
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 119
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ADD-ONS121
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Request for Secondary Plat; Hamilton Crossing East; Board Member Burke moved to add one add-on item onto 123
the agenda. Board Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to approve 124
request. Board Member Watson seconded. Request approved 3-0. 125
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ADJOURNMENT127
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Mayor Brainard adjourned the meeting at 10:05 a.m. 129
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APPROVED: ____________________________________ 132
Sue Wolfgang – City Clerk 133
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_____________________________________ 135
Mayor James Brainard 136
ATTEST: 137
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__________________________________ 139
Sue Wolfgang – City Clerk 140
DocuSign Envelope ID: 79725960-3BD2-4877-AB0F-3EFADABFDFC0