HomeMy WebLinkAboutD-1525-01 Amend Chap.2Sponsor: Councilor Battreall
ORDINANCE NO. D-1525-01
AS Amended
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL,
INDIANA AMENDING CHAPTER 2, ARTICLE 3, DIVISION II,
SECTIONS 2-37, 2-39, 2-41, 2-42, 2-43, 2-46, 2-48, 2-50, 2-51 and 2-56
OF THE CARMEL CITY CODE
WHEREAS, the City of Carmel is pursuing an aggressive and visionary agenda of
growth and development; and
WHEREAS, to carry out its agenda, the City must hire experienced and
accomplished individuals to fill upper-level management and leadership positions as well
as entry level, supervisory and middle management positions; and
WHEREAS, the City must maintain a competitive compensation and benefits
package to attract the talent it is seeking; and
WHEREAS, it is necessary to occasionally adjust benefits to reflect the
competitive environment and the cost, equity and efficacy of such benefits.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of
Carreel, Indiana, as follows:
Section I:
A. Chapter 2, Article 3, Division II, Section 2-37(e) is added as follows:
Sec. 2-37 Definitions.
"(e) department head shall be the City Attomey, City Engineer, Fire Chief, Police
Chief, Street Commissioner and the heads of the departments of Administration,
Communications, Community Services and Utilities. The Director of Parks and
Recreation may also be considered a department head for benefits purposes,
provided the Cannel-Clay Parks Board also approves such benefit status."
B. Chapter 2, Article 3, Division II, Section 2-39 is mended to read as follows:
Sec. 2-39 Life Insurance.
(a) "The City shall provide life insurance in the amount of twenty thousand
dollars ($20,000.00) and accidental death and dismemberment insurance in
the amount of twenty thousand dollars ($20,000.00) for all full-time
employees. Full-time employees, including probationary employees, shall
be eligible for said insurance after 30 days of employment with the City.
(b)
Full-time employees of the Carreel Clay Parks Department shall also be
eligible for said insurance, provided that the entity responsible for
administering the Parks Board funds shaI1 reimburse the Clerk-Treasurer of
the City in a timely manner pursuant to the premium payment provision of
the policy."
(c) Section (c) is deleted.
C. Chapter 2, Article 3, Division II, Section 2-41 is amended to read as follows:
Sec. 2-41 Vacations.
"Each full-time employee with fewer than five (5) years of service, with the
exception of department heads, shall accrue 7.5 hours of vacation for each month
of employment (or 12 days for a complete year of employment). Employees who
have completed five (5) years of service with the City, effective with the first
month following the 5th anniversary of employment, shall accrue 11.25 hours of
vacation per month (or 18 days for a full year of employment). Employees who
have completed 20 years of service with the City, effective with the first month
following the 20th anniversary of employment, shall accrue 13.125 hours of
vacation per month (or 21 days for a complete year of employment).
Department heads shall be eligible for 15 days (112.5 hours) of vacation per year,
which shall be pro-rated and accrued at a rate of 9.375 hours per month until the
January 1 following the first anniversary date. Thereafter, all vacation days shall
be granted on January 1 of each year. Department heads who have completed five
(5) years of service with the City, effective January 1 following the 5th
anniversary date, shalI be eligible for 18 days (135 hours) of vacation per year.
Department heads who have completed 20 years of service with the City,
effective January 1 foliowing the 20th anniversary date, shall be eligible for 21
days (157.5 hours) of vacation per year.
For all full-time employees, up to ten (10) days of accrued vacation time may be
carried forward from one year to the next. Accrued vacation in excess often (10)
days shall be forfeited at the end of each calendar year, without exception.
Accrued vacation time is transferable between any of the City's departments. An
employee is eligible to be paid for accrued vacation time upon leaving the City's
employment. An employee's termination date may not be extended to include
accrued vacation time. The employee's termination date shall always be the last
day worked.
2
Should an employee have an interruption in employment of 90 or fewer calendar
days, the employee shalI be entitled to full credit for service prior to the
interruption. After an interruption of more than 90 calendar days, a returning
employee shall be treated as a new employee for purposes of calculating vacation
time earned and shall not receive credit for prior service."
D. Chapter 2, Article 3, Division II, Section 2-42 is amended to read as follows:
Sec. 2-42 Sick Leave.
"Each full time City employee, with the exception of department heads, shall
accrue five (5) hours of sick leave for each month of employment (or eight (8)
days for a full year of employment).
Department heads shall be eligible for eight (8) days of sick leave per year, which
shall be pro-rated and accrued at a rate of five (5) hours per month until the
January 1 following the first anniversary date. Thereafter, all sick leave shall be
granted on January 1 of each year.
Sick leave may be taken in quarter hour increments, subject to the following
restrictions:
(a) Sick leave shall be used only for an employee's own illnesses or doctor
appointments. Anyone determined to have taken sick leave for other purposes
will be subject to disciplinary action up to and including termination.
(b) An employee shall notify his or her supervisor that he or she is taking sick
leave prior to the start of such employee's scheduled shift, except in cases of
medical emergency, wherein such notice shall be provided as soon as
possible.
(c) A doctor's certificate shall be required after an absence of three (3)
consecutive work days, or at any time at the discretion of the employee's
department head. Failure to furnish such certificate may result in the employee
being prohibited from using accrued sick leave for the absence, and additional
discipline up to and including termination.
(d) Sick leave cannot be used in conjunction with disability leave. Sick leave
must be exhausted before disability benefits begin.
Up to 40 (7.5 hour) days of accrued sick leave may be carried over to the next
calendar year. Alternatively, accrued sick leave in excess of 30 (7.5 hour) days as
of December 31 of any given year may be paid out in February of the following
year, at a ratio of one (1) hour of pay to three (3) hours of sick leave.
3
During the month of January each year, an employee who has accrued more than
30 days of sick leave as of December 31 of the previous year shall file with the
Clerk-Treasurer's office an election form indicating whether he or she wants the
excess hours paid out. That election shall be binding for that entire calendar year,
and such payouts shall be made only once each year. An employee who fails to
timely file an election form shall maintain his or her accrued sick leave, up to a
total of 40 days. Any and all sick leave in excess of 40 days shall automatically be
paid out to the employee in February of each year.
Accrued sick leave shall not be paid out to City employees upon retirement,
resignation or termination of the employment relationship for any other reason."
E. Chapter 2, Article 3, Division I1, Section 2-43 is amended to read as follows:
Sec. 2-43 Vacation and Sick Leave Credit.
"An employee shall accrue vacation and sick leave for the employee's first month
of full-time employment with the City if the employee begins work on or before
the 15th day of that month. An employee who begins work after the 15th day of
any month shall accrue vacation and sick leave from the first day of the following
month.
An employee on paid leave shall continue to accrue vacation and sick leave. An
employee on unpaid leave, including an employee receiving short-term or long-
term disability benefits, shall not accrue vacation or sick leave. An employee must
work or be on paid leave 15 or more days in any given month in order to accrue
vacation and sick leave for that month.
Vacation and sick leave shall be credited at the end of each month.
Probationary employees shalI accrue vacation and sick leave on the schedule set
out in Sections 2-41 and 2-42 of this Code, but shall not be entitled to use accrued
leave until they have completed three (3) months of full-time employment."
F. Chapter 2, Article 3, Division II, Section 2-46 is amended to read as follows:
Sec. 2-46 JuryDuty.
"Any employee who is required to serve on a petit jury or a grand jury, and who
presents documentation of such requirement, shall be granted time off as
necessary to perform this civic duty. The employee shall receive his or her
regular pay for all time spent on jury duty. Any monies received from the court
for serving on a jury, excluding mileage, shall be turned over to the Clerk-
Treasurer.
4
An employee who is dismissed from jury duty during his or her normal working
hours is expected to promptly report for work."
G. Chapter 2, Article 3, Division II, Section 2-48 is amended to read as follows:
Sec. 2-48 Retirement.
"All full time civilian employees of the City of Carmel who work or expect to
work one thousand (1000) hours or more per year must join the Public Employees
Retirement Fund (PERF) on the first day of hire. Two separate and distinct
contributions are made to PERF on behalf of City employees.
(a) Employer contribution: a percentage of each eligible employee's gross
wages, such percentage to be designated annually by PERF, is deposited into
the PERF pension fund. These payments are not credited to an individual
employee's account. Employees must meet service and/or age requirements
to be eligible for a PERF pension.
(b) Employee contribution: an amount equal to three percent (3%) of each
eligible employee's gross wages shall be deposited into an annuity account for
that particular employee. PERF shall produce periodic statements for each
annuity account.
Effective through December 31, 1997, three percent (3%) of the gross wages
of each such employee shall be deducted from that employee's salary as that
employee's PERF contribution.
Effective on and after January 1, 1998, an amount equal to three percent (3%)
of the gross wages of each such employee shall be contributed to PERF by the
City in lieu of such employee's own contribution.
Deposits made to an annuity account by an employee, or by the City on behalf
of an employee, may be refunded to the employee upon termination of
employment with the City and application to PERF."
H. Chapter 2, Article 3, Division II, Sections 2-50(D) and 2-50(F)(3) are amended to
read as follows:
Sec. 2-50 Overtime.
D. "Non-exempt Sworn Police Department Employees
The regular work period for police officers is 28 days. Officers
are eligible for overtime compensation for each hour they work
in the regular work period in excess of 160 hours.
5
Overtime shall not begin at time-and-one-halL for either pay or
compensatory time of~} until an officer has worked an
additional 11 hours, or 171 hours in a regular work period.
Hours worked during the regular work period in excess of 160
but fewer than 171 shall be compensated at the employee's
regular hourly rate of pay. Overtime pay shall be calculated to
the nearest quarter hour.
The total hours worked in a regular work period shall include
all paid vacation days, paid sick days, paid holidays (except
when an employee is scheduled to work on the holiday), and
other paid special absences for the purpose of calculating
overtime pay. Compensatory time off shall not be included in
such calculations."
Exempt Employees
"Exempt employees may not at any time accrue more than 50
hours of compensatory time off. All accrued hours may be
carried forward indefinitely; however, exempt employees are
not entitled to be paid for accrued compensatory time off at any
time while employed by the City or at the time of separation
from the City."
I. Chapter 2, Article 3, Division II, Section 2-51 is amended to read as follows:
Sec. 2-51 Longevity.
"Each full-time employee of the City shall receive longevity pay in the amount of
one hundred fifty dollars ($150) for each year of full-time service to the City.
However, no employee shall receive longevity payment is excess of $3,000.00
armually, regardless of his or her length of service. An employee must have been
employed full-time for a minimum of six (6) months during any calendar year to
receive longevity credit for that year. Longevity pay is computed at the end of
each year for the ensuing year, and is paid out on a bi-weekly basis.
Should an employee have an interruption in employment of 90 or fewer calendar
days, the employee shall be entitled to full credit for service prior to the
interruption. After an interruption of more than 90 calendar days, a returning
employee shall be treated as a new employee for purposes of calculating longevity
pay and shall not receive credit for prior service."
6
J. Chapter 2, Article 3, Division II, Sections 2-56(c), 2-56(g)(2) and 2-56(g)(3)are
amended to read as follows:
Sec. 2-56 Deferred Compensation Plan.
(c) "Employee Eligibility. Any full-time or part-time employee shall be eligible
to participate in the deferred compensation plan, provided the employee has
entered into a properly executed deferred compensation agreement."
(g)(2) "Employee contributions will be matched by the City at the levels stated
below. The City's matching contribution shall not exceed 50% of the
employee contribution or $5,000.00 annually, whichever is lower,
regardless of the employee' s length of service or personal contribution.
a. No match in the first year of employment with the City;
b. 10% match after one (1) full calendar year of employment with the
City;
c. 20% match after two (2) full calendar years of employment with the
City;
d. 30% match after three (3) full calendar years of employment with the
City;
e. 40% match after four (4) full calendar years of employment with the
City;
f. 50% match after five (5) full calendar years of employment with the
City;
(g)(3) The City reserves the right, in its sole discretion, to change the level of or
cease providing matching contributions at any time. If the level of
matching contributions is changed, the City will promptly notify its
employees, in writing, of such change."
Section II: All prior Ordinances or parts thereof inconsistent with any provision of this
Ordinance are hereby repealed.
Section III: This Ordinance shall be in full force and effect on and after its passage and
signing by the Mayor or January 1, 2002, whichever is later.
of
SSED by the Common Council of the City of Carmel, Indiana this
f~(~'lt~\~/5~L 2001, byavoteof "~ ayesand ~ nays.
7
ATTEST:
Diana L. Cordray,'IAMC surer
, ,q~. . ',
inar
ATTEST:
Diana L. Cordray, IAMC, Cler~Z~urer
Prepared by: Barbara Lamb
Director of Human Resources