HomeMy WebLinkAboutD-1509-01 Amend. Purchasing to Section 2-182Sponsor: Councilor Koven
ORDINANCE D-1509-01
AS AMENDED
AN ORDINANCE OF THE COMMON COUNCIL OF THE
CITY OF CARMEL, INDIANA AMENDING CHAPTER 2,
ARTICLE 5, SECTION 2-131 OF THE CARMEL CITY CODE
WHEREAS, the Cormnon Council of the City of Carmel has the authority to amend the
Carmel City Code; and,
WHEREAS, the Common Council of the City of Carmel desires to amend Chapter 2,
Article 5, Section 2-131 of the Carmel City Code;
NOW, THEREFORE, Be It Ordained by the Common Council of the City of Carmel,
Indiana, as follows:
Section I: Section 2-131 of the Carmel City Code hereby is amended by the addition of the
language which is underlined, to read as follows:
Sec. 2-131 Purchasing Agencies and Purchasing Agents.
(a) Purchasing Agencies.
(1) The Board of Public Works and Safety is designated as the
Purchasing Agency for all Executive Branch departments, commissions, agencies
and other establishments of the Executive Branch, except for the Common
Council, the City of Cannel Redevelopment Commission, the Carmel-Clay Board
of Parks and Recreation, the City of Carmel Redevelopment Authority, the
Carmel Economic Development Commission, and the Carmel Civic Square
Building Corporation.
(2) The Common Council is designated as the Purchasing Agency for
the Common Council.
(3) The Clerk-Treasurer is designated as the Pumhasing Agency for all
Fiscal Branch departments and establishments within his/her control and
authority.
(4) The City Court Judge is designated as the Purchasing Agency for
all Judicial Branch departments and establishments within his/her control and
authority.
(5) The City of Cannel Redevelopment Commission is designated as
the Purchasing Agency for all activities and establishments within its control and
authority.
(6) The Cannel/Clay Board of Parks and Recreation (also known as
the Carmet/Clay Parks and Recreation Board) is designated as the Purchasing
Agency for all departments, commissions, agencies and establishments within its
control and authority pursuant to the Park Joinder Agreement Under Interlocal
Cooperation Act Between the City of Carmel, Indiana And The Trustee of Clay
Township, Hamilton County, Indiana dated July 24, 1991 and ratified by The
Common Council on October 7, 1991.
(7) The City of Carmel Redevelopment Authority is designated as the
Purchasing Agency for all activities and establishments within its control and
authority.
(8) The Carmel Economic Redevelopment Commission is designated
as the Purchasing Agency for all activities and establishments within its control
and authority.
(9) The Carmel Civic Square Building Corporation is designated as
the Purchasing Agency for all activities and establishments within its control and
authority.
(b) Each Purchasing Agency shall have all the powers and duties authorized a
Purchasing Agency under I.C. 5-22.
(c) Each Purchasing Agency may designate, in writing, department heads and
other appropriate officials as purchasing agents.
(d) Purchasing agents shall be designated by job title and not by individual
name.
(e) Each Purchasing Agency may grant its purchasing agents the authority to
designate an appropriate number of deputy purchasing agents for their respective
departments or functional units.
(f) A list of all purchasing agents and deputy purchasing agents for each
department or functional unit shall be maintained and updated as needed by each
Purchasing Agency and a copy of each such list shall be provided to and maintained in
the Clerk-Treasurer's Office.
(g) Prior to the approval, acceptance or execution of any purchase, contract,
amendment, o~ change order a~reement or understanding which contemplates the use of
City funds, by any officer, board, or agency of the City of Carmel, such proposed
purchase, contract, amendment, o~ change order, agreement or understanding which
contemplates the use of City funds, must specify in a permanently printed manner on the
face of the first pa~e of the document at the time the document is presented for approval,
the appropriation numbers and amounts intended to be utilized for the purchase, contract,
amendment, o~ change order, agreement or understanding which contemplates the use of
City funds, and upon the approval acceptance, or execution of the purchase, contract,
amendment, o~ change order, agreement or understanding which contemplates the use of
City funds, such sum shall be encumbered for such purpose. If the information required
by this paragraph is not provided at the time of approval, the approval of the purchase,
contract, amendment, e~ change order, a~reement or understanding which contemplates
the use of City funds, is not valid and the pumhase, contract, amendment, o~ change
order, a~reement or understanding which contemplates the use of City funds is null and
void.
(h) All purchases of the City of Carmel in excess of two hundred fifty dollars
($250) requires the issuance of a purchase order and the information required in
paragraph (g) above must appear on the purchase order. A purchase order is a confirming
document only, which shall confirm the approval referred to in paragraph
Section II: All prior Ordinances or parts thereof inconsistent with any provision of this
Ordinance are hereby repealed.
Section III: This Ordinance shall be in full force and effect from and after its passage and
signing by the Mayor.
~ Passed by the Common Council of the City of Carmel, Indiana this/6' ~'day of
((~/~~2f),i i'(l; ,2001, by a vote of 7 ayes and C' na~.~,/~~_.C~Ys. '
Presiding Officer ~~~
ATTE LfCordray,~
Diana asurer
~i~a L. Cor,hff~C~
Approved by me, Mayor of the City of Carmel, Indiana, this / 7 day of filj~,; J
at ]/~ 42.m.
j~es~raini~ard, Mayo-~-r/~~
AT S~:
Prepared by:
Sue A. Beesley
McHale, Cook & Welch, p.c.
1100 Chamber of Commerce Building
320 North Meridian Street
Indianapolis, Indiana 46204
317.634.7588
,2001,
3521-2/249129
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