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HomeMy WebLinkAboutD-1621-03 FT Employee VacationSponsor: Councilor Carter ORDINANCE D-1621-03 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, AMENDING CHAPTER 2, ARTICLE 3, DIVISION II, SECTIONS 2-41 AND 2-42 OF THE CARMEL CITY CODE WHEREAS, in the interest of greater efficiency and productivity, certain City of Carmel departments may wish to implement a flexible work schedule; and WHEREAS, such flexible schedule may require a work day shorter or longer than 7.5 hours; and WHEREAS, benefit accruals must be based on a consistent and understandable standard. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Carmel, Indiana, as follo~vs: Section I: Chapter 2, Article 3, Division II, Section 2-41 of the Carmel City Code is hereby amended to read as follows (changes italicized): "Sec. 2-41 Vacations. (a) Each full-time employee with fewer than five years of service, with the exception of department heads, shall accrue 7.5 hours of vacation for each month of employment. Employees who have completed five years of service with the City, effective with the first month following the fifth anniversary of employment, shall accrue 11.25 hours of vacation per month. Employees who have completed 20 years of service with the City, effective with the first month following the 20th anniversary of employment, shall accrue 13.125 hours of vacation per month. (b) Department heads shall be eligible for 112.5 hours of vacation per year, which shall be pro-rated and accrued at a rate of 9.375 hours per month until the January 1 following their first anniversary date of employment with the City. Thereafter, all vacation time shall be granted on January 1 of each year. Department heads who have completed five years of service ~vith the City, effective January 1 following the fifth anniversary date, shall be eligible for 13.5 hours of vacation per year. Department heads who have completed 20 years of service with the City, effective January 1 following the 20th anniversary date, shall be eligible for 157.5 hours of vacation per year. (c) For all full-time employees, up to and including 75 hours of accrued vacation time may be carried forward from one year to the next. Accrued vacation in excess of 75 hours shall be forfeited at the end of each calendar year, without exception. (d) Accrued vacation time is transferable between any of the City's departments. An employee is eligible to be paid for accrued vacation time upon leaving the City's employment. An employee's termination date may not be extended to include Sponsor: Councilor Carter accrued vacation time. The employee's termination date shall always be the last day worked. (e) Should an employee have an interruption in employment of 90 or fewer calendar days, the employee shall be entitled to full credit for service prior to the interruption. After an interruption of more than 90 calendar days, a returning employee shall be treated as a new employee for purposes of calculating vacation time earned and shall not receive credit for prior service." Section II: Chapter 2, Article 3, Division II, Section 2-42 of the Carmel City Code is hereby amended to read as follows (changes italicized): "Sec. 2-42 Sick Leave. (a) Each full-time City employee, with the exception of department heads, shall accrue five hours of sick leave for each month of employment. Department heads shall be eligible for 60 hours of sick leave per year, which shall be pro-rated and accrued at a rate of five hours per month until the January 1 following their first anniversary date of employment with the City. Thereafter, all sick leave for department heads shall be granted on January 1 of each year. Sick leave may be taken in quarter hour increments, subject to the following (b) restrictions: (1) Sick leave shall be used only for an employee's own illnesses or doctor appointments. Anyone determined to have taken sick leave for other purposes will be subject to disciplinary action up to and including termination. (2) An employee shall notify his or her supervisor that he or she is taking sick leave prior to the start of such employee's scheduled shift, except in cases of medical emergency, wherein such notice shall be provided as soon as possible. (3) A doctor's certificate shall be required after an absence of three consecutive work days, or at any time at the discretion of the employee's department head. Failure to furnish such certificate may result in the employee being prohibited from using accrued sick leave for the absence, and additional discipline, up to and including termination. (4) Sick leave cannot be used in conjunction with disability leave. Sick leave must be exhausted before disability benefits begin. (c) For all full-time employees, up to and including 300 hours of accrued sick leave may be carried over to the next calendar year. Alternatively, accrued sick leave in excess of 225 hours as of December 31 of any given year may be paid out in February of the following year, at a ratio of one hour of pay to three hours of sick leave. 2 Sponsor: Councilor Carter (d) During the month of January each year, an employee who has accrued more than 225 hours of sick leave as of December 31 of the previous year shall file with the Clerk-Treasurer's office an election form indicating whether he or she wants the excess hours paid out. That election shall be binding for that entire calendar year, and such payouts shall be made only once each year. An employee who fails to timely file an election form shall maintain his or her accrued sick leave, up to a total of 300 hours. Any and all sick leave in excess of 300 hours shall automatically be paid out to the employee in February of each year. (e) Accrued sick leave shall not be paid out to City employees upon retirement, resignation or termination of the employment relationship for any other reason." Section Ill: All prior Ordinances or parts thereof inconsistent with any provision of this Ordinance are hereby repealed. Section IV: This Ordinance shall be in full force and effect from and after its passage and signing by the Mayor. PASSED by the Common Council of the City of Carmel, Indiana this /r~/~day of p-~cg ~t I rt~A~, 2003, by a vote of /~ ayes and O nays. COMMON COUNCIL FOR THE CITY OF CARMEL r, Presic~ent B~Tempore /~ld E. Carter ,7// ?.l~.hRundle ~ ~ Wayne W~lson ATTEST: ,L,~2tl~,t-~ /k, ~~asurer Diana L. Cordray, IAMC, Clerk-~7~p Sponsor: Councilor Carter Prq/septed by me to the ~M, ayor of the City of Carmel, Indiana this ~ day of 2003, at_¢ Di~a L. Cordray, IAMC, Clerk~asurer Approved by me, Mayor of~e C~ty of C~el, Indi~a, this /~ ~ ~f~/ 2003, at~~ ~M. J~es Brained, Mayor ATTEST: ~iana L.- - Cordray, i~-Treasurer Prepared by: Barbara A. Lamb Director of Human Resources CITY OF CARMEL 317.571.2471 4