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Home My WebLink AboutBPW_Minutes_11.03.2021 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, November 3rd, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER6 7 Mayor Brainard called the meeting to order at 10:03 AM 8 9 MEMBERS PRESENT10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jennifer Stites 12 were present. 13 14 MINUTES15 16 Minutes from the October 20, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 BID/QUOTE OPENINGS AND AWARDS20 21 Bid Opening for Construction of the Carmel Data Center; Lori Watson opened the bids and Mayor Brainard read 22 them aloud: 23 24 Contractor Scope Bid 25 Biancofiori Masonry, Inc. Masonry $248,000.00 26 Fredericks, Inc. Masonry $304,252.00 27 28 C-Cat, Inc. Technology / Teledata $185,000.00 29 ERMCO, Inc. Technology / Teledata $170.42100 30 Clawson Communications, Inc. Technology / Teledata $175,865.00 31 32 Fredericks, Inc. Electric $198,759.00 33 INFRA IES Electric $159,816.00 34 35 Fredericks, Inc. Earthwork and Utilities $563,433.00 36 White Construction, LLC Earthwork and Utilities $649,000.00 37 38 F. A. Wilhelm Building Concrete $130,000.00 39 J. C. Ripberger Construction Corp. Building Concrete $159,800.00 40 Fredericks, Inc. Building Concrete $174,536.00 41 42 Bid Opening for 2022 Rock Salt Bid; Board Member Watson opened the bids and Mayor Brainard read them 43 aloud: 44 45 Contractor Bid 46 Compass Minerals $114.58 per ton 47 Cargill $108.50 per ton 48 Midwest $158.00 per ton 49 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 50 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS51 52 Resolution BPW 11-03-21-02; Salsbery Brothers Shop Building; Erosion Control; Board Member Burke moved 53 to approve. Board Member Watson seconded. Request approved 3-0. 54 55 Resolution BPW 11-03-21-03; The Ridge at Legacy, Section 5; Erosion Control; Board Member Burke moved to 56 approve. Board Member Watson seconded. Request approved 3-0. 57 58 Resolution BPW 11-03-21-04; Amenity Area at the Legacy; Board Member Burke moved to approve. Board 59 Member Watson seconded. Request approved 3-0. 60 61 CONTRACTS62 63 Resolution BPW 11-03-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 64 Acknowledging Agreement Between City & Vendor; Americans for the Arts; ($9,000.00); Arts & Economic 65 Prosperity 6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66 67 Request for Purchase of Goods and Services; Maddox Industrial Group; ($4,524.75); Water Treatment Filters 7 68 and 8; CO #4202; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 69 3-0. 70 71 Request for Purchase of Goods and Services; CC & T Construction, Inc.; ($105,688.00); Resurfacing; Board 72 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 73 74 Request for Purchase of Goods and Services; Indy Woodworks; ($2,321.96); Tables for Winter Pavilion; Board 75 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 76 77 Request for Purchase of Goods and Services; Gradex, Inc.; (-$228,050.73); 16-ENG-49 North Rangeline Road 78 Reconstruction; CO #7; Board Member Burke moved to approve. Board Member Watson seconded. Request 79 approved 3-0. 80 81 Request for Purchase of Goods and Services; Skillsoft Corporation; ($5,802.97); Software and Training; 82 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 83 Request approved 3-0. 84 85 REQUEST TO USE CITY STREETS/PROPERTY86 87 Request to Use Civic Square Gazebo; Giving Hope Diwali Event; November 5th, 2021; 5:00 PM – 10:00 PM; 88 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 89 90 Request to Use Civic Square Gazebo; Gold Star Memorial Ceremony; November 8th, 2021; 11:00 AM – 3:00 91 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 92 93 Request to Acknowledge Mayor’s Approval to Use City Hall Parking Lot; Bike Carmel Bicycle Donation Event; 94 October 30th, 2021; 9:30 AM – 2:30 PM; Board Member Burke moved to approve. Board Member Watson 95 seconded. Request approved 3-0. 96 97 Request to Use / Close City Streets; Tuxedo Brothers Gluhwein Gallop 5K Run/Walk; December 4th, 2021; 10:00 98 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 99 3-0. 100 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 101 Request to Use Midtown Plaza and Stage; Holiday Porchfest, Amended; December 11th, 2021; 12:00 PM – 5:00 102 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.103 104 OTHER105 106 Request for Dedication and Deed of Public Rights –of-Way; The Signature at Carmel LLC; Board Member 107 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108 109 Request for Grant of Perpetual Storm Water Quality Management Easement; EFN Crossroads Property, LLC; 110 4250 E. 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request 111 approved 3-0. 112 113 Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 12575 River Road, 12602 Double 114 Eagle Dr, 13023 Fletcher Trace; Board Member Burke moved to approve. Board Member Watson seconded. 115 Request approved 3-0. 116 117 Request for Lane Restrictions / Open Pavement Cut; Smoky Row and Monon Trail; Board Member Burke 118 moved to approve. Board Member Watson seconded. Request approved 3-0. 119 120 Request for Lane Restrictions / Sidewalk Closure / Pavement Cut; Proscenium II; Board Member Burke moved 121 to approve. Board Member Watson seconded. Request approved 3-0. 122 123 Request for Construction Entrance; 10026 Spring Mill Road; Board Member Burke moved to approve. Board 124 Member Watson seconded. Request approved 3-0. 125 126 Request for Consent to Encroach and Variance; 1077 3rd Ave SW; Board Member Burke moved to approve. 127 Board Member Watson seconded. Request approved 3-0. 128 129 Request for Consent to Encroach and Variance; 13556 Silver Spur; Board Member Burke moved to approve. 130 Board Member Watson seconded. Request approved 3-0. 131 132 ADJOURNMENT133 134 Mayor Brainard adjourned the meeting at 10:17 a.m. 135 136 137 APPROVED: ____________________________________ 138 Sue Wolfgang – City Clerk 139 140 _____________________________________ 141 Mayor James Brainard 142 ATTEST: 143 144 __________________________________ 145 Sue Wolfgang – City Clerk 146 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1