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Home My WebLink AboutCrossRoad Engineers, PC/ENG/$100,00/20-ENG-09 Right of Way Services - ASA 20CzTfshfzHsfdivlijobu5;1:qn-Opw1:-3132 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 11/18/2021 11/18/2021 11/18/2021 11/18/2021 November 9, 2021 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: 2020 Road Bond Projects Right of Way Services Fee Proposal Dear Jeremy: EXHIBIT "A" As we discussed, we have prepared this proposal to provide miscellaneous Right of Way Services for various 2020 Road Bond Projects as directed by your department. CrossRoad Engineers will provide these services in accordance with the previously approved contract #20-ENG-08 called Carmel 2020 Bond Program Management. All units cost items will be in accordance with said previous contract and are attached hereto for reference. Per your direction, we are requesting a contract ceiling of $100,000 against which we would invoice for the various above referenced projects. We would like to thank you for this opportunity to continue our involvement in enhancing the City of Carmel and we appreciate the City's trust in our ability to provide these services. We look forward to working closely with you to make these 2020 Road Bond projects a success! If you should have any questions or need any further information, please do not hesitate to call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC 1.Z.e?Z President 115N.17THAVENUE,BEE CHGROVE,IN4610 7 // 317.780.1555 II CROSSROADENGINEERS.COM DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 DocuSign Envelope ID: 521 DC1 0B-8B03-42A0-BE36-A82B7O63A91A EXHIBIT "A" Page 2 of 5 2020 Road Bond R/W ENGINEERING & ACQUISITION SERVICES PROPOSED SERVICES CrossRoad Engineers, PC will provide R/W Engineering and Acquisition services for any right of way and/or easement parcels necessary for the construction of the projects included in the 2020 Road Bond Program. We will utilize subconsultants to provide some of these services. For example, title research and appraisal services will be subcontracted. Depending upon workloads, we will perform some of the buying functions in-house while some will be performed by subconsultants. The specific services included, as well as the proposed fees for those services, are listed below. PROPOSED FEES ABSTRACTING Ill Title & Encumbrance Report (20 year Residential) Title & Encumbrance Report (20 year Commercial) Title & Encumbrance Report (20 year Municipal) Temporary Report Title Update RIGHT OF WAY ENGINEERING R/W Engineering (Platted Area) R/W En gineering (Non-Platted Area) Preparation of Land Plat Prep aration of Legal Description APPRAISAL PROBLEM ANALYSIS <1 1 Appraisal Problem Analysis APPRAISING (ll Appraisals REVIEW APPRAISING (l) Review Appraisals BUYING (l) Buying 375 Per Report 450 Per Report 500 Per Report 150 Per Report 150 Per Report 880 Per Parcel 1,430 Per Parcel 550 Per Parcel 550 Per Description See Attached Fee Schedule See Attached Fee Schedule See Attached Fee Schedule See Attached Fee Schedule Note: An OWNER-directed second or subsequent offer shall be considered a new parcel. DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 DocuSign Envelope ID: 521DC1 OB-8803-42AO-BE36-A8287063A91A TITLE INSURANCE Ul EXHIBIT "A" Page 3 of 5 Title Insurance Policy (parcels over $25k) DEED RECORDATION Deed Recordation (Includes Title and Document Review) PARTIAL MORTGAGE RELEASE & RECORDATION l2l Partial Mortgage Release & Recordation RIGHT OF WAY MANAGEMENT R/W Management Actual Cost + 10% 350 Per Parcel Actual Cost + 10% 1,200 Per Parcel These fees shall be paid in accordance with the following partial payment schedule for locally funded projects: R/W Management for Appraisal 60% of total fee per parcel R/W Management for Buying 40% of total fee per parcel These fees shall be paid in accordance with the following partial payment schedule for federally funded projects: R/W Management for APA 5% of total fee per parcel R/W Management for Appraisal 50% of total fee per parcel R/W Management for Review Appraisal 20% of total fee per parcel R/W Management for Buying 25% of total fee per parcel R/W Staking 13 > Right of Way Staking Utility Staking 141 Right of Way Staking for Utilities 600 Per Parcel Hourly Basis 1)This is a subcontracted item and the fee shown here is estimated. The final cost will consist of the actual invoiced amounts from the subcontractor plus a 10% mark-up for task coordination and administrative efforts. ii These are fees that will be incurred for partial mortgage releases, recordings, etc., and the fee is u n kn own. The final cost will consist of the actual fees charged plus a 10% mark-up for task coordination and administrative efforts. 3) CrossRoad Engineers will provide field staking for the proposed right-of-way and/or easement parcelsifrequestedbytheCityorifrequestedbyeithertheappraisingorbuyingsubconsultantsprovidingservicesonanyofthebondprojects. This work will include adequate field staking to identify the proposed right-of-way and/oreasements. Only those parcels actually staked will be invoiced. 4) At the request of the City, we will provide any additional right of way staking that may be required by the various utility companies in order to expedite utility relocation efforts prior to construction within the bond areas. This field work for utility relocations will be provided on an hourly basis in accordance with our schedule of HourlyBillingRates. Our current schedule is attached. DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 DocuSign Envelope ID: 521DC108-8803-42A0-BE36-A8287D63A91A Re A raisal Problem EXHIBIT"A" Page 4 of 5 Appraisal Services Short Form: Commercial / Industrial/ Multi-Family/ Special/ Billboard ( with affected im rovements or a total take Excess land A raisal Review Appraisal Services roved Short Form: Commercial/ Industrial/ Multi-Family/ Special/ Billboard ( with affected i ovements or Lo Form: Commercial/ Industrial/ Multi-Famil / S ecial Im roved Buying Services Report Type Total/ Partial Acquisition Temporary/ Ac cess Rights Per Parcel Fee 255 680 1,930 2,835 3,175 4,530 3 405 4,530 11,340 650 Per Parcel Fee 410 970 1,360 1,535 2,1 60 1,620 2,160 5,220 Per Parcel Fee 2,030 1,695 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 DocuSign Envelope ID: 521DC10B-8B03-42A0-BE36-A82B7D63A91A EXHIBIT"A" Page 5 of 5 HOURLY BILLING RATES PERSONNEL CLASSIFICATION DESIGN Director Senior Project Manager Project Manager Project Engineer Assistant Project Engineer CAOD Manager CAOD Technician Assistant CADD Technici an R/W Manager R/W Appraiser R/W Buyer INSPECTION Director Resident Project Representative Asst Resident Project Representative Project Inspector Assistant Project Inspector SURVEY Survey Manager Assistant Survey Manager Survey Crew - 1 Man Crew Chief Field Man Researcher Survey Technician MISCELLANEOUS Mileage (per mile) Other Direct Costs HOURLY RATE 160.00 140.00 125.00 110.00 95.00 110.00 95.00 80.00 155.00 155.00 155.00 160.00 125.00 115.00 110.00 85.00 130.00 100.00 115.00 95.00 75.00 85.00 95.00 Current IRS Rate at cost +15% Rates Effective through December 2021 CROSSROAD EN&INEERS, PC 3417 SHERMAN DR, BEECH GROVE, IN 46107 II 317.780.1555 II CROSSROADENGINEERS.COM DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1 DocuSign Envelope ID: CB560541-FC79-43AA-9C48-019F6EC74DE1