HomeMy WebLinkAboutD-1687-04 Add. Approp/Admin/$37,163.73SPONSOR: Councilor Carter
ORDINANCE NO. D-1687-04
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA,
AUTHORIZING AND APPROVING AN ADDITIONAL APPROPRIATION OF FUNDS
TO THE DEPARTMENT OF ADMINISTRATION (1205) BUDGET
FROM THE GENERAL FUND OPERATING BALANCE
WHEREAS, the City of Carmel, Indiana, has been notified by the Hamilton County Election
Administrator that the City's apportionment of the November 4, 2003 Hamilton County general
election costs and direct expenses total Thirty-Seven Thousand One Hundred Sixty-Three Dollars
and Seventy-Three Cents ($37,163.73), a copy of which apportionment notice is attached hereto and
incorporated herein as Exhibit A; and
WHEREAS, the costs for such election expenses were not anticipated when the 2004
Operating Budget of the City of Carmel was prepared and approved; and
WHEREAS, an amount of Thirty-Seven Thousand One Hundred Sixty-Three Dollars and
Seventy-Three Cents ($37,163.73) is thus needed to cover these unanticipated expenses in the 2004
budget of the Department of Administration (1205); and
WHEREAS, the City of Carmel has excess funds in the amount of Thirty-Seven Thousand
One Hundred Sixty-Three Dollars and Seventy-Three Cents ($37,163.73) in the operating balance of
the General Fund to appropriate to such item for this unanticipated expense; and
WHEREAS, proper notice of this additional appropriation of funds has been given.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Carmel,
Indiana, that the following additional sum of money should be and the same is hereby appropriated
out of the General Fund for the purposes specified, subject to applicable laws, as follows:
$37,163.73 From The GENERAL FUND OPERATING BALANCE
To
CITY OF CARMEL DEPARTMENT OF ADMINISTRATION (1205)
Line Item #585 Census and Election Fees $37,163.73
This Ordinance shall become effective upon its passage and execution by the Common
Council and the Mayor as required by law.
PASSED by the Common Council of the City of Carmel, Indiana, this ! ~'~ day of
(..J~{ t5 ~t ~ h 2004, by a vote of ~- ayes and 0 nays.
Page One of Two Pages
Prepared by Douglas C. Haney, Carmel City Attorney
SPONSOR: Councilor Carter
COMMON COUNCIL FOR THE CITY OF CARMEL, INDIANA
:/
DianESff: .Treasurev ATTESff:a~.
r
Kevin Kirby
Mark Rattermarm
Richard L. Sharp
Pres, ect~d by me to t~e Mayor of the City of carmel, Indiana, this ~/~day~o~~2/004, at
Diana L. Cordray, IAMC, Clerk-~ asurer
Approv~ed~by ,me, the ~ayor of the City of Carmel, Indiana, this ftIf'~day of/'~/f)~ff'/'/ 2004,
at //~/&~ O clock, ~vl.
~es Bminard, Mayor
ATTF~: ,
~ ~'(,~v~.~[. ~C~q er
Diana L. Cordray, IAMC, CJe~k-~reasur
Ordinance No. D- 1687-04
Page Two of Two Pages
Prepared by Douglas C. Haney, Carmel City Attorney
APPORTIONMENT OF ELECTION COSTS 2003 IC 3-5-3-10
Prepared by Kathy Richardson, Hamilton County Election Administrator (03twexp.wpd)
1. Direct Expenses Chargeable to the City/Town of CARMEL
Precinct Boards
Meals
Rental of Polling Place
Janitor
Ballots (sample, official & absentee) (1275~ .01)
Precinct Supply Boxes (46 x $12/pct)
Postage for Absentee Ballots (177 x .97)
Poll List (46 x $53/pct)
Machine seals and labels (.30 x 4 x 92 machines)
Precinct change notification and postage
Total
$ 16,500.00
$ 2,354.55
$ 1,200.00
$ 240.00
$ 12.75
$ 552.00
$ 171.69
$ 2438.00
$ 110.40
$ 1,043.15
$ 24,622.54
2. Other Expenses allocated to cities and towns in proportion
to their vote in the election
(A)Election Board $
Canvass Board, Ballot Counters & MV repsentative $
Machine Set-up and Delivery
Clericiai Assistance
Supplies
Absentee and Confined Voting Boards
Courthouse Maintenance & Security
Mileage
Meals
Advertising
Total
(1) total
1,473.00
3,725.00
$ 10,069.50
$ 320.00
$ 843.00
$ 7,275.00
$ 1,411.00
$ 33.32
$ 459.86
$ 887.04
$ 26,496.72 (2A) total
(B)Clerical Personnel (part-time and overtime) $ 7,546.92 (2B) total
County Pays 1/4 of (2B) total $ 1,886.73
Remainder (county's share - (2B) total) $ 5,660.19
Total amt. apportioned (2A + remainder of 2B) $ 32,156.91
Total votes cast in the election for all Cities/Towns 16,567
Total votes cast by the *By unit CARMEL 6~393
Ratio to be apportioned (Unit:Total) 39%
Amount apportioned to unit $ 12,541.19
Plus the amount of direct expenses (+) $ 24,622.54
Total due $ 37,163.73
EXHIBIT., a- i %1
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COMPUTATION OF CHARGES
50.0 lines 1.0 columns wide equals 50.0 equivalent
lines at .41~6 cents per line
Charges for extra proofs of publication ($1.00 for eaal~ proof in excess of two)
TOTAL AMouNT OF CLAIM
DATA FOR COMPUTING COST
Width of single column 7.83 ems Size of type 5.~7 point
Number of insertions I.~0
Pursuant to the provialon~ and penqlties of Chapter 155, Acts of 1953.
I hereby certify that the foregoing account is just and corm. ct, that the amount claimed is legally due, after
allowing all just credits, and that no pat of the same has been paid.
.00
$ 20.80
$ .00
20.80
DATE: 02/20/2004
Clerk
Title
900549-3130975
PUBLISHER'S AFFIDAVIT
Stale of Indiana SS:
Hamilmn County
Personally appeared before me, a notary public in and for said county ~md state,
the underslg:aed Karen Mullins who, baln~ duly sworn, says tha~ SHE is clerk
of the Noblesv[lle Ledger a newspaper of general circulation
printed ~ud published in the English lmaguage th she city of NOBLESVILLE in state
and county aforesaid, and tha~ the printed matter atached hereto is a tree copy,
which was duiy published th said paper for 8 time(s), between the dates of:
02/20/2004 &nd 02/20/2004 ~
Clerk
Title
Subscribed and sworn to before me on 02/20/2004
Notary Public