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HomeMy WebLinkAboutO&M Manual Operations and Maintenance Manual Be Well Family Care 12430 Clark Street Carmel, Indiana Job #: BWF.001 Revised: 09/22/2021 Prepared for: Be Well Family Care Prepared by: Graham Marshall, E.I. Roger C. Ward, P.E. 6555 Carrollton Ave. Indianapolis, IN 46220 (317) 251-1738 (Fax) 251-1923 I. BMP Owner Information A. Owner Name: Be Well Family Care ATTN: Swathi Rao B. Owner Address: 11495 N. Pennsylvania Street Carmel IN, 46032 C. Business Phone Number: (317) 522-7883 D. E-mail Address: swathi@bewellfamilycare.com E. Cellular Phone Number: Not Applicable F. Pager Number: Not Applicable BMPs: Aqua-Swirl AS-3 Cross Reference to Deed: Parcel No. __16-09-36-00-22-0010.000 & 16-09-36-00-02-003.000 Owner Acknowledgement Agreement (“Agreement”) For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the undersigned owner (“Owner”) hereby submits this Operation and Maintenance Manual (“Manual”) to the City of Carmel, Indiana (“City”) as a written acknowledgement of Owner’s warranty and agreement to institute, maintain, and follow the water quality Best Management Practices (“BMPs”) listed below, and to follow and abide by the inspection schedule and maintenance activities listed in this Manual. The Owner also hereby agrees to provide, at Owner’s cost, all additional maintenance, repair, and/or replacement services reasonably necessary to maintain the function and longevity of the BMPs from and including the date of this Agreement is executed by Owner to and including the date on which a new Agreement is filed with the City by another party who assumes all of the obligations and responsibilities of Owner as set forth herein. BMPs 1. Aqua-Swirl AS-3 ___________________ ______________ Owner Signature Date ___________________ ____________________ Printed Name Company Name STATE OF INDIANA ) ) SS: COUNTY OF __________ ) Before me, the undersigned, a Notary Public in and for said County and State, personally appeared Owner subscribed and sworn before this ____day of ____________, _______. ___________________________ ____________________________ County of Residence Signature __________________________ Commission Expiration Date __________________________ Printed Name O & M Manual Be Well Family Care 12430 Clark Street CARMEL, IN BMP Owner Name: Be Well Family Care ATTN: Swathi Rao 11495 N. Pennsylvania Street Carmel IN, 46032 Contact for Billing: Be Well Family Care (Phone): (317) 522-7883 BMP Inspection and Maintenance:  Routine inspections are the responsibility of the BMP owner. Maintenance is also the responsibility of the owner. Sediment removal shall be necessary every 6 months to 1 year. The City of Carmel’s Engineering Office must be notified of any changes in BMP ownership, major repairs, or BMP failures in writing within 30 days. The letter should be addressed to: City of Carmel Engineering Department One Civic Square, 1st Floor Carmel, IN 46032  In the event that the City of Carmel’s Engineering Office finds a BMP in need of maintenance or repair, the City of Carmel’s Engineering Office will notify the BMP owner of the necessary maintenance or repairs and give the landowner a timeframe for completing the maintenance or repairs. If the maintenance or repairs are not completed within the designated time frame, the City shall perform the repairs or maintenance and bill the landowner for the actual cost of the work.  The City of Carmel’s Engineering Office representatives have the right to enter the property to inspect the BMP. II. Site Drawings Aqua-Swirl Concentrator Model AS-3 BYP PCS Standard DetailDate:01/06/15Scale:Document:Drawn By:AS-3 PCS STD1:20JCWU.S. Patent No. 6524473 and other Patent Pending™ Phone (888) 344-9044 Fax (423) 826-2112 www.aquashieldinc.comSTORMWATER TREATMENT SOLUTIONSPlan ViewOutletInternal BafflesOctagonal Base PlateAPipe couplingby Contractor.12" [305 mm]long Stub-outby Manufacturer.Ø42" [Ø1067 mm]54"[1372 mm]STORMWATER TREATMENT SOLUTIONSPhone (888) 344-9044 www.aquashieldinc.com™Slide riser over top ringand bolt in 4 placesRiser68" [1727 mm]104" [2642 mm]Gravel Backfill shall extend atleast 3.5 feet outward fromSwirl Concentrator and for thefull height of the SwirlConcentrator (including riser)extending laterally toundisturbed soils. (See MHDetail Below)Swirl Inlet/OutletBeddingUndisturbed SoilBackfill6" [152 mm]18" [457 mm]Section A-AGrade (Rim)30" [762 mm]Rim elevations to match finishedgrade.Manhole Frame andCover by Manufacturer.(See Details)5" [127 mm] MH FrameVariesVariesAqua-Swirl Polymer Coated Steel (PCS)Stormwater Treatment System4 1/2" [114 mm]ConcreteGravel BackfillPlace small amount ofconcrete to support andlevel manhole frame. DONOT allow manhole frameto rest upon HDPE riser.Soil1/2" [13 mm]1/2" [13 mm]Manhole Frame & Cover DetailNTSFor Non-Traffic Areas OnlyCoverFrameRiserConcreteGravel BackfillSoil1/2" [13 mm]Bollards shall be placed around accessriser(s) in non-traffic areas to preventinadvertent loading by maintenancevehicles.Inlet54"[1372 mm]A21"[533 mm] PCS MaxInternalBaffles2733 Kanasita Drive, Suite 111, Chattanooga, TN 37343* Please see accompanied Aqua-Swirl specification notes.* See Site Plan for actual system orientation.** Orientation may vary from 90°, 180°, or custom angles to meet site conditions.Note: As an alternative, 42-inch OD, HS-20/25rated precast concrete rings may be substituted.14-inch thickness must be maintained.180°** III. BMP and Maintenance Information BMP Purpose and Specific Narrative Urban Stormwater runoff contains many types and forms of pollutants. When compared to stormwater run-off from pre-developed conditions, high concentrations and some contaminates that are not naturally present in surface runoff from undeveloped local lands are found. Runoff from undeveloped watersheds contains sediment particles, oxygen-demanding compounds, nutrients, metals, floatables, and other constituents. Once developed, constituent loads increase because surface runoff volumes increase and the sources of many of these pollutants also increase. Supplemental applications of compounds, such as fertilizers, also tend to increase the availability of some pollutants to stormwater runoff. With this in mind, non-coal tar based sealants must be used if needed during the asphalt resurfacing and sealing. Best management practices (BMP’s), both structural and non-structural, can reduce the pollutants in stormwater. Specifically, one hydrodynamic separators will treat stormwater flowing through the system. The higher-tech method for treating stormwater involves the mechanical device known as a hydro-dynamic separator. The Hydro-dynamic separator that we are recommending is an Aqua-Swirl™ (see attached product information). This BMP is a combination area inlet/manhole containing specialized internal separation and filtering components to treat the incoming storm water by removing suspended solids. The site has fairly strict space limitations; the Aqua-Swirl™ is a perfect fit Inspections Responsibilities: Stormwater quality facilities shall be maintained in good condition, in accordance with the Operation and Maintenance procedures and schedules listed in the Indiana Stormwater Quality Manual or the City of Carmel Stormwater Technical Standards Manual, and the terms and conditions of the approved stormwater permit, and shall not be subsequently altered, revised, or replaced except in accordance with the approved stormwater permit, or in accordance with approved amendments or revisions in the permit. Following construction completion, inspection and maintenance of stormwater quality facilities shall be the long-term responsibility of the Owner. The City of Carmel Engineering department and/or the Hamilton County Surveyor’s Office has the authority to perform long-term, post-construction inspection of all public or privately owned stormwater quality facilities. The inspections will follow the Operation and Maintenance procedures included in the City of Carmel Stormwater Technical Standards Manual and/or permit application for each specific BMP. The inspection will cover physical conditions, available water quality storage capacity and the operational condition of key facility elements. Noted deficiencies and recommended corrective action will be included in an inspection report. The Owner shall submit an annual BMP Maintenance Report to the City of Carmel Engineering Department. The first report is due one year after construction is completed, with subsequent reports due each year within the same month of the initial report. If there are any deficiencies found during the inspections, these should be addressed. If the inspection report is not received within the month it is due, if there are deficiencies, which were not included in the report, or if any deficiencies included in the report are not addressed in a timely manner, the BMP owner faces enforcement action from the City. This report should be submitted to: Carmel Engineering Department Attn: Stormwater Administrator One Civic Square Carmel, IN 46032 Maintenance Responsibilities: Routine Maintenance: The BMP owner will also be required to perform any maintenance specified at the County’s discretion. The following criteria shall be considered the minimum routine maintenance to be performed: 1. See Aqua-swirl Stormwater Filtration System – Inspection & Maintenance Manual 2. Pond Outlet (not a BMP, but requires routine inspection & maintenance) Remedial Maintenance: Remedial maintenance shall occur whenever deemed necessary either by the BMP owner or the City of Carmel Engineering Department. Statements and Responsibilities The City of Carmel Engineering Department representatives have the right to enter the property and inspect the BMP at their discretion. The BMP owner is responsible for all maintenance and maintenance costs as outlined in Chapter 7 of the City of Carmel Stormwater Technical Standards. Maintenance Schedule First Year Only BMP INSPECTION REQUIREMENTS MAINTENANCE REQUIREMENTS COSTS REFERENCE DOCUMENT(S) AS-3 Pond Outlet Monthly by owner and after every rain event > 1/2 inch over a 24hr-period. Also see Inspection Checklist below. See Inspection Checklist below. To be paid by Owner Chapter 7 of the City of Carmel Stormwater Technical Standards and the ADS, Aqua- Swirl and Epic System Inspection & Maintenance Manuals Ongoing Maintenance After First Year BMP INSPECTION REQUIREMENTS MAINTENANCE REQUIREMENTS COSTS REFERENCE DOCUMENT(S) AS-3 Pond Outlet Every 3 months by owner and after every rain event > 1 inch over a 24hr- period. Also see Inspection Checklist below. See Inspection Checklist below. To be paid by Owner Chapter 7 of the City of Carmel Stormwater Technical Standards and the ADS, Aqua- Swirl and Epic System Inspection & Maintenance Manuals Aqua-Swirl - AS-3 Aqua-Swirl™ Stormwater Filtration System Inspection and Maintenance Manual AquaShield, Inc. 2733 Kanasita Drive, Suite B Chattanooga, TN 37343 Phone: (423) 870-8888 Fax: (423) 870-1005 Email: info@aquashieldinc.com Aqua-Swirl™ Concentrator Stormwater Treatment System Inspection and Maintenance The Aqua-Swirl™ Concentrator Stormwater Treatment System has been designed to minimize and simplify inspection/maintenance procedures. It is important that a routine inspection and maintenance program is established for each unit based on the volume or load of the contaminants of concern, the frequency of releases of contaminants at the facility or location, and the nature of the area being drained. In most cases, AquaShield™, Inc. recommends that for the first year of operation, quarterly inspection of the Aqua-Filter™ be performed in order to develop an appropriate schedule of maintenance for the site (typically, semi-annual or annual cleanout is required in colder climates where street sanding occurs). We have included a sample inspection worksheet and inspection/maintenance log for your use. Figure 1: Seattle, WA – Aqua-Swirl™ Installed Above Ground Figure 2: Aqua-Swirl™ Stormwater Treatment System Based upon experience from the system’s first year in operation, we recommend the inspection schedule be revised to reflect the site-specific conditions encountered. Again, typically the inspection schedule for subsequent years is reduced to semi-annual inspection. Aqua-Swirl™ Inspection and Cleanout Procedure Clean out of the Aqua-Swirl™ is simple. The chamber can be inspected and maintained completely from the surface (see Figure 3). Free-floating oil and floatable debris can be directly observed and removed through the 28” service access provided. Cleanout of accumulated sediment only needs to be performed when the usable sediment storage volume has been occupied. Specifically, when the sediment pile is within 24” of the water surface, the system should be vactored clean (see Figure 4). Sediment depths can easily be determined by lowering a measuring device (i.e. stadia rod) to the top of the sediment pile and to the water’s surface. Figure 3: Measuring Sediment Build-Up Figure 4: Vactoring Aqua-Filter™ System A vactor truck can be used to remove the accumulated sediment and debris. Disposal of the material is typically treated in the same fashion as catch basin cleanouts. The sediment can be recycled as loose fill material, recycled at an asphalt plant or brick kiln, or used as cover for municipal landfills. Aqua-Swirl™ Concentrator Inspection Data Sheet Location: Date Inspector Distance to Sediment Distance to Water Maintenance Required* Action Taken (in.) (in.) (y/n) Pond Outlet Maintenance Guidelines Routine Maintenance: The BMP owner will also be required to perform any maintenance specified at the City’s discretion. The following criteria shall be considered the minimum routine maintenance to be performed: 1. The basin area and drainage inlet/outlet structures should be kept free of debris and litter. 2. Removal of invasive vegetation from all side slopes. Chemical lawn treatment should be avoided near the basin embankments. Maintenance will also be required to repair erosion (if present) in the detention basin area. 3. Removal of sediment accumulation from the detention basin. Detention basin sediment removal should occur when sediment depths reach 1 foot or 50 percent of the pond volume below normal pool. 4. Removal of woody vegetation from the embankment. Remedial Maintenance: Remedial maintenance shall occur whenever deemed necessary either by the BMP owner or the City of Carmel Engineering Department. Statements and Responsibilities The City of Carmel Engineering Department representatives have the right to enter the property and inspect the BMP at their discretion. The BMP owner is responsible for all maintenance and maintenance costs as outlined in Chapter 7 of the City of Carmel Stormwater Technical Standards.