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Home My WebLink AboutBPW_Minutes_11.17.2021 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, November 17th, 2021 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:03 AM 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson, Mary Ann Burke, and Deputy Clerks Jennifer Stites and 12 Holly Harmeyer were present. 13 14 MINUTES 15 16 Minutes from the November 3rd, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for Technology Infrastructure Package for Carmel Data Center; Lori Watson opened the bid and 22 Mayor Brainard read it aloud: 23 24 Contractor Bid 25 ERMCO $573,421.00 26 27 Bid Award for 2022 Rock Salt; John Duffy, Director of the Department of Utilities, recommended awarding the 28 bid to Cargill as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid 29 to Cargill in the amount of $108.50 Per Ton. Board Member Watson seconded. Request approved 3-0. 30 31 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 32 33 Resolution BPW 11-17-21-01; Jackson’s Grant Sec. 4; Erosion Control; Board Member Burke moved to approve. 34 Board Member Watson seconded. Request approved 3-0. 35 36 Resolution BPW 11-17-21-02; Miller Auto Care; Erosion Control; Board Member Burke moved to approve. 37 Board Member Watson seconded. Request approved 3-0. 38 39 Resolution BPW 11-17-21-03; Jackson’s Grant Sec. 5; Erosion Control; Board Member Burke moved to approve. 40 Board Member Watson seconded. Request approved 3-0. 41 42 Request for Bond Reduction; Jackson’s Grant 1B; Erosion Control; Original Amount $257,197.18, Reduced 43 Amount $25,719.72; Board Member Burke moved to approve. Board Member Watson seconded. Request 44 approved 3-0. 45 46 CONTRACTS 47 48 DocuSign Envelope ID: 34B1D15A-AB0C-46B6-AB14-6C5D021E030F Request for Purchase of Goods and Services; Angel Oak Tree Care; ($75,000.00); Tree Removal and Other 49 Landscape Services; Board Member Burke moved to approve. Board Member Watson seconded. Request 50 approved 3-0. 51 52 Request for Purchase of Goods and Services; CrossRoad Engineers; ($100,00.00); 20-ENG-09 Right of Way 53 Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 54 55 Request for Purchase of Goods and Services; Bright Equipment; ($70,457.08); Bobcat UV34; Additional Services 56 Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 57 58 Request for Purchase of Goods and Services; Bright Equipment; ($145,867.78); Bobcat UW56; Additional 59 Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 60 approved 3-0. 61 62 63 REQUEST TO USE CITY STREETS/PROPERTY 64 65 Request to Use CRC Parking Lot Behind Children’s Art Gallery; Construction Laydown for Sophia Square 66 Project; March 1st, 2022 – May 31st, 2022; 12:00 AM – 12:00 AM; Board Member Burke moved to approve. 67 Board Member Watson seconded. Request approved 3-0. 68 69 Request to Use Carter Green / Parking Spaces at Various Locations; Festival of Ice, Ice Carving; January 7th – 70 January 9th, 2022; 3:00 PM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson 71 seconded. Request approved 3-0. 72 73 Request to Use Carter Green / Ice at Carter Green; Carmel Winter Games; February 10th – February 12th, 74 2022; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 75 approved 3-0. 76 77 Request to Use Carter Green; Two BMW Cars on Display; November 17th – December 24th, 2021; 9:00 AM – 78 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 79 80 OTHER 81 82 Request for Grant of Sign Easement; 431 South Rangeline Road; Board Member Burke moved to approve. 83 Board Member Watson seconded. Request approved 3-0. 84 85 Request for 2 New Curb Cuts; Board Member Burke moved to approve. Board Member Watson seconded. 86 Request approved 3-0. 87 88 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; Northern Heights, Applewood Estates, 89 Waterwood of Carmel, and Old Town Neighborhoods; Board Member Burke moved to approve. Board Member 90 Watson seconded. Request approved 3-0. 91 92 Request for New Curb Cut; 12213 N. Meridian – Hamilton Crossing; City Engineer, Jeremy Kashman 93 presented an amendment to this request adding a Stormwater Waiver request. Board Member Burke moved to 94 approve the amendment. Board Member Watson seconded. Amendment approved 3-0. Board Member Burke 95 moved to approve. Board Member Watson seconded. Request approved 3-0. 96 97 Request for Open Pavement Cut / Lane Restriction; 38 W Main St; Board Member Burke moved to approve. 98 Board Member Watson seconded. Request approved 3-0. 99 DocuSign Envelope ID: 34B1D15A-AB0C-46B6-AB14-6C5D021E030F 100 Request for Open Pavement Cut / Lane & Path Restrictions; 13905 Towne Road; Board Member Burke moved 101 to approve. Board Member Watson seconded. Request approved 3-0. 102 103 Request for Right of Way Dedication; 1730 E. 106th – Post Property of Carmel; Board Member Burke moved 104 to approve. Board Member Watson seconded. Request approved 3-0. 105 106 Request for Consent to Encroach and Variance; 2918 Gadsen Circle N; Board Member Burke moved to 107 approve. Board Member Watson seconded. Request approved 3-0. 108 109 ADD-ONS 110 111 Request for Secondary Plat; Asherwood; Board Member Burke moved to add four add-on items onto the agenda. 112 Board Member Watson seconded. Add-ons approved 3-0; Board Member Burke moved to approve request. Board 113 Member Watson seconded. Request approved 3-0. 114 115 Request for Purchase of Goods and Services; Officeworks Services, LLC; ($58,926.47); Office Furniture; 116 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 117 Request approved 3-0. 118 119 Request for Agreement Between Gridics, LLC and the City of Carmel for Software-as-a-Service; Board Member 120 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 121 122 Request for Purchase of Goods and Services; Service Express, LLC; ($8,613.29); Equipment Service Agreement; 123 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 124 125 ADJOURNMENT 126 127 Mayor Brainard adjourned the meeting at 10:11 a.m. 128 129 130 APPROVED: ____________________________________ 131 Sue Wolfgang – City Clerk 132 133 _____________________________________ 134 Mayor James Brainard 135 ATTEST: 136 137 __________________________________ 138 Sue Wolfgang – City Clerk 139 DocuSign Envelope ID: 34B1D15A-AB0C-46B6-AB14-6C5D021E030F