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Home My WebLink AboutCollege Avenue Design, LLC dba Sweet Event Planning/CRED/$16,200/Event Planning - ASACzTfshfzHsfdivlijobu:;2:bn-Efd18-3132 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB 12/16/2021 12/16/2021 12/16/2021 12/16/2021 EXHIBIT A Sweet Event Planning/Sondra Schwieterman ScopeofServices& Rate Schedulefor ProfessionalServices forEventPlanning For: 24 /& 7).% 3(/03-!,, 3!452$!9 3¢®¯¤ ®¥ 3¤±µ¨¢¤² 2 To assist the City of Carmel in maintaining and building the Carmel Arts &Design To direct activities and event coordination for Art of Wine and Shop Small Saturdayon behalf of the City of Carmel, including but not limited to: o Research dates to host events o Research target audiences for events o Create a comprehensive timeline complete with goals, objectives, tactics and dates of completion for events o Direct the recruitment of and communication with wine vendors for Art of Wine o Direct the recruitment of and communication with volunteers for Art of Wine o Confirm and coordinate headlining band for Art of Wine o Write web and social media copy for Art of Wine o Spearhead art direction on collateral materials for Art of Wine and Shop Small Saturday and coordinate marketing and advertising with designated City ofCarmel representatives o Spearhead logistics of assigned events, from planning to set up through execution and clean up o Assist with sponsorship fulfillment as directed o Direct public relations efforts for events as approved Includes but is not limited to: Communications to target audiences to maximize the user experience at events News release writing News releases sent to markets outside of Central Indiana o Adhereto approved City of Carmel budget for events, media and public relations o Meet regularly with Cityof Carmel representative(s) o Evaluatemeasurable objectives through research resources available or budgeted for by the City of Carmel Assist on execution special promotional events and public relations efforts as needed and within the parameters of the contract 8649 N College Ave, Indianapolis, IN 46240 (317) 657-8263 Sondra_Schwieterman@Outlook.com DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB o Including but not limited to: Executing social media posts on Carmel Arts &Design direction to graphic designers, and writing copy for collateral material The above Scope of Work can be executed for a feenot to exceed$16,200and can be billed monthly as services are rendered. 3§®¯ 3¬3 1,200 7¨-¤-$15, 000 Specialty materials and outside services paid for by Sweet Event Planningwill be billed back to City of Carmel at cost. Examples include but are not limited to media buys, specialty paper, signs, banners, staff meals, dumpsters, event supplies, and postage. Cost includes parking fees and mileage incurred by Sweet Event Planningfor the duration of the contract (provided all miles driven are within the Marion and surrounding eight counties.) Signature: _________________________________ Date: 10/ 6/ 2021 8649 N College Ave, Indianapolis, IN 46240 (317) 657-8263 Sondra_Schwieterman@Outlook.com DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB 12/2/2021 SWEET EVENT PLANNING INDIANAPOLIS, IN 46240 - 105850 8649 N COLLEGE AVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION EVENT PLANNING PROFESSIONAL SERVICES COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 373677 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 61505 1203Department:101Fund:General Fund 43-590.03Account: EVENT PLANNING PROFESSIONALSERVICES1 $16,200.00 $16,200.00Each 16,200.00SubTotal 16,200.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 105850 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB