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Home My WebLink AboutLeach & Russell Mechanical Contractors/STREET/$5,236/HVAC Annual Inspection - ASA 3CzTfshfzHsfdivlijobu9;6:bn-Efd13-3132 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB 12/16/2021 12/16/2021 12/16/2021 12/16/2021 EXHIBIT A MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: 10/21/2021 STAddress: 3400 131 STREET CARMEL, IN 46074 Type of Plan: PM INSPECTION Equipment Location: CARMEL STREET DEPARTMENT ST3400131 STREET CARMEL, IN 46074 Effective Date and Duration This agreement shall become effective 11-01-2021 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. As an additional service we will log-on to your facility each day, observe the operation of your equipment and notify on-site building operations personnel of any unusual conditions once control remote log in is ready. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 5,236.00 billed quarterly at the completion of the on-site services at $1,309.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 4p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Project Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts ofheating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, ifany, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees to provide reasonable means of access toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed toguarantee or warrant the continuing operation or operating efficiency ofthe EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance of its services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees toaccept the judgment of Seller as to be the best means and methods tobe employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’scost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate ifsuch change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB Carmel Street Department ST3400131 STREET Carmel, IN 46074 This proposal will include quarterly equipment maintenance and inspection to be performed in accordance with the schedule of maintained equipment, listed below. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters in AHUs quarterly. Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable (one (1) belt change per year included) Inspect heat operation including burners, heat coils, electric heat banks, etc. as applicable Submit reports and recommendations as applicable All service conducted at Carmel Street will be scheduled with Nathan Morris (317)503-2319 Nmorris@carmel.in.org Schedule of Maintained Equipment Carmel Street Quarterly (4x): 1) Air Handler MUA 5) Electric reheats 4) Force heater 1) Return fan 1) Condensing unit Annually (1x) 10) Exhaust fans Tube heaters 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 0020CityofCarmel FEDERAL EXCISE TAX EXEMPT 105817 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 11/29/2021362779 LEACH & RUSSELL Street Department VENDORSHIP9151FORDCIRCLE 3400 W. 131st Street TO Carmel, IN 46074- FISHERS, IN 46038 - Matt Higginbotham(317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 61325 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 22012201Motor Vehicle Highway FND Account: 43-501.00 1EachHVAC Annual Inspection$5,236.00$5,236.00 Sub Total 5,236.00 Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 5,236.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham TITLE Commissioner CONTROL NO. 105817 CONTROLLER DocuSign Envelope ID: E2610C4C-6E80-45D8-8645-4083580AFFDB