Loading...
HomeMy WebLinkAboutBPW-10-12-76 MINUTES OF THE BOARD 0F pUBLIC WORKS October 12, 1976 The regula~meeting of the Board of Public Works was called to order at 3:05 PM by Mayor Pickett, who presided. All members were present. Mr. Kern moved to dispense with the reading of the minutes and approve them as received, Mr. Hohl seconded it and it passed unanimously. UTILITY BILL MAILING POLICY STATEMENT: Utilities Manager stated the past Town Board has passed a resolution establishing the computer print-out sheet pertainiD~ to utility bills as proof of mailing of utility bills and authorizing water service to be disconnected from water customers who fail to pay their late charges within ninety days of billiD~. Mr. Dougherty recon~ended ch~ing the time to sixty days and presented the following policy statement for the Board's approval: The print-out sheet from the computer, so far as the City is concerned, is proof of mailing of the utility bills, and if the customer claims not to have received a bill that the late charge will stand as a part of his bill if the print-out sheet indicates a bill was mailed. Water service shall be disconnected from those water customers of Carmel who fail to pay their late charges within sixty (60) days of billing. This policy shall be in full force and effect after its adoption and passage on this 12th day of October, 1976. Mr. Dougherty stated the reason for the regulation is so people won't just say they didn't receive their bill and ignore the late charge. Mr. Kern moved to approve the policy statement as presented, Mr. Hohl seconded it and it passed unanimously. Mr. Kern suggested checking the ordinance regarding disconnection of service for failure to pay the actual bill and possibly revisiD~ that from 90 to 60 days. CONTRACT FOR ~0WER CATHODIC PROTECTION: Utilities Manager stated since our elevated storage tank was built there is annual maintenance which needs to be done on the cathodic protection which is an electronic device that has sacrificial annotes that have to be replaced annually. We have had an anuual contract with the people who manufacture the equipment. He stated the amount of the contract was $~09.00 this year. Mr. Kern moved to approve the contract with Wallace and Tiernan as recommended, Mr. Hohl seconded it and it passed ~animously. ALARM SYSTE~FOR SUBDIVISION LIFT STATIONS: Utilities Manager stated several months ago the Board had discussed placing alarms in various sub-division lift stations. If there was a power failure or water level high, or line failure it would alarm those things. Mr. Dougherty stated Honeywell had quoted a price of approximately $2,000.00 for the equipment and use our own people in putting it in. Mr. Dougherty asked for authorization for proceeding in purchasing the equipment. Mr. Kern moved to approve alarm system at a cost of up to $~,000.00, Mr. Hohl seconded it and it passed unanimously. WATSON-FLAGG BID TO WIRE BLOWER CONTROLS: Utilities M~nager stated that at the 96th St. sewer plant there are six or eight blowers in the building which pump air to the plant.for treatment. 0nly two of those blowers can be run on emergency generators. He recommended wiring the blower controls so that all blowers can be oPerated from the emergency generator. He stated Watson-Flagg, the contractor that wired the original installation has ~iven a price of $1,062.00 Page 2 for wiring the rest of the blowers, Mr. Dougherty stated we have t~o means to fund the project if we decided to do it; (1) ta~e it out of sewage operating funds (2) have our consultin~ engineers put it on a change order for the project and let the federal and state government pay all but 15% of it. Mr. Hohl moved to indicate our approval of getting the additional wiri~ installed and request the consulting e~ineering firm to initiate a cha~e order request and check on the balance of the contingency funds left in the project. Mr. Dougherty to report at next meeting on whether or not a change order will be presented, Mr. Eern seconded it and it passed unanimously. BOND RELEASES: Upon the ~ recommendation of the City Engineer, Mr. Kern moved to approve bond releases as follows: Project Principal .~tem 1. Eden Estates, Sec. IV Avco Const. Stone base & asphalt paving 2. Eden Woods, Sec. I Avco Const. Stoneibase & asphalt paving 3. Brookshire North, Sec. III Lumbermart, Inc. Sidewalks, Curbs & Gutters 4. Brookshire North Sec. III Lumbermart, Inc. Sanitary Sewers 5. Brookshire North, Sec. III Lumbez~nart, Inc. Storm Sewers 6. Brookshire North, Sec. III Lumbermart, Inc. Streets 7. Brookshire North, Sec. IZZ Lumbermart, Inc. Watermalns & Hydrants _Amount 1. $15,7oo.oo 2. $ 6,350.00 3. $29,000.00 ~. $51,062.00 5. $20,000.00 6. $55,627.00 7. $37,873.00 Mr. Nohl seconded it and it passed unanimously. M~CCULLOUGH AGREEMENT: Mayor Pickett read proposed employment agreement with McCullough & Associates as follows: Pursuant to paragraph 1.lC of your employment agreement with the City of Carmel dated July 13, 1976, you are hereby authorized to provide the services detailed under paragraphs 1.lA and 1.lB specifically to make a pro forma revenue study of the Municipal Water Utility based on population projections contained in the C~ity of Carmel Indi~, Master Plan for Water S~stem thro~h 199~prepared by Clyde E. Williams & Associates and to coordinate said pro forma revenue projections with the capital improvement projections also contained in saldMaster Plan. Mr, Eernmoved to approve the contract as presented, Mr. Hohl seconded it and it passed unanimously. RANGE LINE PR0CECT: ENGINEERING S~VZ(~;: Mr. Hohl stated one of the prerequisites when the federal government Participates in a project is that they have to spell out the engineering fee. It must meet the fee curve specified. Mr. Hohl presented a proposed agreement providing the e~ineeri~ services for the desig~ on the Range Line Road Project from 126th to ll6th Street. Mr. Hohl stated it would not be signed by the Board yet, he merely wanted to got approval to forward it to the State for their approval. Mr. Hohl read proposed ether of transmittal 1 outlining the fee as $102,742.00. Cost of project is $4030,736.00. Mr. Eern moved to forward the agreement to the State, Mr. Nohl seconded it and it passed unanimously. Letter of transmittal to be retyped &nd signed by the Board. Pa~e 3 lO/l~/?~ AGREEMENT WITH~ISHERS: M~yor Pickett stated he had received copies of au agreement between the City of C~rmel and ~ishers regarding the Regional Wastewater Project. Mr. Kern stated they were merely copies of previously signed agreements and required no further action by the Board. ~TJ~NW~.TNE~ ~ DR. LUCAS: Mr. Allan Weihe and Dr. Lucas appeared before the Board to discuss sewer extention at Dr. Lucas' subdivision at ll6th St. Plans were left with the Board. M~yor Pickett stated the Board would take it under advisement and get back with them. WELL SITE WORK: Mr. Hohl stated he had verbally requested some work from Weihe Eaginee~s to prepare a legal description on the proposed well site. M~yor Pickett stated the City would have to contact Pttrdue people before anyone gees down to do any staking. Per our agreement with them, they must give us prior authorization. CLAIMS: Mr. Kern moved to approve claims numberi~ 38~1 tb_ru 4280 totaling ~91.69, Mr. Hohl seconded it and it passed unanimously. FIRE DEPARTMENT REPORT: Fire Chief Swails appeared before the Board and reported the activities and progress of the ~ire Department. Chief Swails requested permission to purchase 4 commercial garage door openers for fire station #l, a receiver aud transmitter for one door for the Chief's car and au operator for a small back door. Chief Swails stated he had obtained some estimates at approximately $1,020.00 for the door openers aud $190.00 for the transmitter and $190.00 for the operator for the small back door. Chief Swails also stated he would like to repair the water fountain at a cost of $250.00 and purchase some tool boxes for Stations I & from Sea~s for $75.00. Chief Swails stated some transfers might have to be made for these purchases. Mr. Kern moved to approve the expenditures Chief Swails requested, giving him approval to purchase the offered items from the companies he thought the best quality for the money, Mr. Hohl seconded it aud it passed unanlmously. There being no further business the meeting was adjourned at 4:20 PM. Albe~t B. Pickett, M~yo'r ~ ATTEST: · Peggy~ ~.o~ b~mith Clerk-Treasurer