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HomeMy WebLinkAboutBPW-03-09-76MI~uT,:S OF THE BOARD OF PUBLIC WORKS MARCH 9, 1976 The regular meeting of the Board of Public Works was. c~lled to-ordQr at 2:07.,p.m. by Mayor Albert Pickett, who presided. All members were present. Mr. Kern moved to correct the minutes of the February 17th meeting to read "cost of P. H. Meters approximately $160.00", instead of $116.00, in par~aph entitled "Purchase of Meters" on page 2. Mr. Hohl seconded the motion snd it passed ~imously. Mr. Kern moved to dispense with the readi~ of the minutes of the last regular meeting aud approve them as received, Mr. Hohl seconded it smd it passed unanimously. First Class Patrolman & Fireman: Upon the recommendation of Police Chief Barney and Fire Chief Swails and the Police Commissioners, Mr. Kern moved that the Board of Public Works approve the definition put forth by the Police Commissioners to provide that a first-class patrolm~n is a patrolman with four years with the de- partment and further that definition Of rank in the fire department regulations be approved also. Mr. Hohl seconded the motion and it passed unanimously. Bid 0peniD~: Upon the recommendation of Utilities Man~ger and KoellingEngineer, Mr. Kern moved to accept the bid of Watson-Fl~gg opened at the February 23rd meeting for generator installation at downtown water plant, Mr. Hohl seconded it and it passed unanimously. Mr. Kern then moved that the water utility be allowed the privilege of building a construction to house this generator with city employee labor and that they be allowed up to $1,500.00 to buy the construction materials. Mr. Hohl seconded the motion and it passed unanimously. Brookshire Water Treatment Plant Wells ~7 & ~8: Mr. Bill Meyer, representative of U.S.G.S. appeared before the Board and reviewed the meeti~he had attended with the City Engineer, Utilities Man~ger 8nd Clyde E. Willisms & Asso. He stated it was imperative the city needs to get busy in putting down another well. Mr. Dougherty stated we should attempt to find out the best location for the well ~nd determine whether or not we could get it. If we can not then have U.S.G.S. come up with an alternative. Mr. Hohl suggested the well be in service by the middle of June. Mr. Kern stated the underground water in the Lynnwood Farm area was of the same aquifer as the American Aggregate area water. Mr. Meyer pointed out on a map the most de- sirable area. Mayor Pickett stated Layne-Northernwould put in a new well but we would have to pay to get it to our line. Mayor Pickett stated we needed to determine who owns the ground along 126th street and where we want to put the additional well, and instructed Mr. Dougherty and Fred Hohl to proceed with following up on the project. Water Service Area: Mayor Pickett read minutes of the City Council meeting which stated the council recommended authorizing CEW do study ~2 for the water service area study. Mr. Kern moved that Clyde E. Williams proceed with study ~2 on the basis that the builders pay 5~ of the cost of that study within 10 days after the bill from that company a~rives, and that the prescribed service area would be as presented in Mayor Pickett's proposed resolution to the City Council. Mr. Hohl seconded it and it passed unanimously. Mayor to send Clyde E. Williams a signed letter to authorize the study. Chan~e Order: Upon the recommendation of Mr. Steve Uhrick, of Clyde E. Williams & Asso., Mr. Hohl moved to approve change order ~B-3 increasing contract with Evans Construction Co., for Div B, Water Treatment Plant Modifications $277.00, Mr. Kern page 2 319/76 seconded it and it passed unanimously. Stor~6.e Tank: Mayor Pickett stated we are still looking into possible sites for a 1,000,000 gallon storage tank. Possible sites: Gradle Industrial Park, Brookshire, Thompson property and Dawson property. Two acre minimum. Water Bills: Mr. Hohl stated in almost all cases where a customers water bill was higher ~ or 5 times than normally, they had a humidifier which needed replacing, thereby using excess water. The others which were slightly higher than normal had been estimated lower the previous month. Mr~ Hohl stated he had written the customers and talked with some of them in person. Mayor Pickett stated if he had any inquires he would refer them to Mr. Hohl. 106th Street Sewer Back-Up: Mrs Joel Stonecipher, 10912 Lakeshore Dr. W., appea~ed before the Board and read a leteer she had written to the Mayor with carbon copies going to the City Cottucil. Her letter was requesting a progress report on the problems of sewage back up in her area. Mayor Pickett stated everyone in the government structure was aware of the problem. Mr. Hohl stated the overflow was caused by rain leaking into the bad joints of the pipe lines and that the homes on the lower end of the line would be backed up first. Mr. Hohl stated the interceptor was at capacity. Mr. Hohl stated smoke testing was conducted. Mr. Hohl stated the overflow went into the lake. Mayor Pickett asked what steps he planned to t~Lke ~n case of heavy rains this spri~. Mr. Hohl stated because of the fiasco ef the Back up lift station we don't know if there is a problem there or not. Debris had been found in the manholes at the time of the last problem and a failure had accared at the pumping station. Mrs. Stonecipher asked if more connections were pl~,~ed in the area? Mr. Hohl stated yes more would be on but some had been taken off. Mayor Pickett states he would recommend we check the facilities when we do have these flooding situations and try to keep them operating. Mr. Dougherty suggested an alarm system be installed to sound in the fire or police dept. Brine Disposal at Downtown Water Plant: Mayor Pickett read proposal from Clyde E. Williams & Asso. for e~Fineeri~ study for methods necessary to achieve compliance with the N.P.D.E.S. permit requirements for the downtown water treatment plant. Item was tabled until next meeti~for further study. Scavenger Service: Upon the recommendation of Utilities Manager, Mr. Hohl moved that Mr. Deugherty be permitted to contract within the next year at $90.00 a month to haul screens that come off the north plant hydrasieve with Duty's Scavenger Service, Mr. Kern seconded ti and it passed unanimously. A6n~eement for Westfield Sewage Disposal: Mr. Deugherty read proposed agreement whereby City of Carmel would accept 90 loads of sewage a month from Westfield area for $5.00 a load. Mr. Kern to draw up contract for Monday's meeting or soon thereafter. Mayom'Pickett reeessed the meeting~t Meeting was re-convened at 5:00 p.m. Gradle Drive: Mr. Hohl stated Indiana C~s Co. did some resea~rch on the owership of Gradle Drive. It has at least 3 owners. South half owned by Indiana National Bank - North half split between the Railroad and Edwards end possibly partly owned by Smith and Steckley. Mr. Hohl stated someone has to reconstruct and repair the road ~nd, someone has to dedicate it to the City. Mayor Pickett stated he would not be in favor of accepting it for maintenance. Mr. Kern stated if it was dedicated to us we would have to maintain it but we do not have to accept it. p~ge 3 126th Street Pro~ect: Mr. Hohl stated Ralph Chapman would be doiD~ appraisals necessary for right-of-ways for 126th Street project. Mr. Hohl stated we could use $100,000.00 from the Local Road & Street Fund and after Federal Aid would need to use about $2~,000.00 from Revenue Sharing. Mayor Pickett stated we should brin~ this up at the next Council Meeting. Clyde E. Williams Claims: Utilities Manager questioned several Clyde E. Williams & Asso. claims. Mr. Ub_rick stated he would check them out and report back. Mayor Pickett stated he would send a letter to Clyde E. Williams requesting all claims be addressed to him. Procedure for sale of City Property: Utilities Msn~ger asked what procedure he would ge through to sell some obsolete equipment belon~ing to the city. Mr. Kern stated he and the Clerk-Treasurer would look it up end let him know. Personnel Policy Sheets: Utilities Manager and City Engineer presented the Mayor personnel policy sheets for his approval. High School Expansion: Mr. Hohl stated the school was firming up their plans for expansion to the high school and they needed to straighten out and improve 2nd Street end do away with the extra lane on 232 and ~ow down the entrance to the school. Mr. Kern stated that would require Council action and instructed Mr. Hohl inform Dr. Hartman to have their attorney contact the council for action. Bob Mart: Mr. Bob Ma~t appeared before the Board to request capacity from Carmel sewer plant for his project. Mayor Pickett suggested they meet with himself, City Engineer and representatives from Clyde E. Williams and come back to the Baord with a recommendation. Claims numbering 637 thru 1129 for $61~,37~.~2 were approved. There beiD~ no further business, the meetingwas adjourned at ~:50 p.m. '"Albert B. l~ickett,' Mayo Peg~ L6u Smith, Clerk-Treasurer