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HomeMy WebLinkAboutBPW-02-03-76MINUTES OF THE BOARD OF PUBLIC WORKS FEBRUARY 3, 1976 The regala~ meeting of the Board of P~blic Works was called to order at 3:05 p.m. by Mayor Albert Pickett, who presided. All members were present. Minutes of the last meeting were approved. Mayor Pickett conducted the swearing in of Fire Department officers which included Asst. Chief's James K. Martin, Jr., MIchael Callahan, Steven Couts and Lieutenant Gary LaFollette. CHANGE ORDERS: Upon the recommendation of Clyde E. Williams Co., City Attorney and Utilitiee Manager, Mr. Kern moved to approve change order ~-11 on the E. H. Hughes Co., Inc. contract decreasing the contract amount $205.80, Mr. Hohl seconded the motion and it passed unanimously. Upon the recommendation of Clyde E. WilliamS& Co., City Engineer and Utilities M~ger~ Mr. Kern moved to approve change order #E-12 increasing the E. H. Hughes Co. contract $2,300.00, Mr. Hohl seconded the motion and it passed unanimously. SIGNATORRESOLUTION: Mayor Pickett read proposed resolution designating him as the signator for the 96th St. Carmel-Clay Wastewater project. Mr. Kern moved to adopt the resolution as read, Mr. Hohl seconded it and it passed unanimously. FIRE DEPT. RULES & REGULATIONS: Fire Chief Swails presented a copy of rules and regulations to the City Attorney for his legal opinion. Mr. Kern approved them. They will be pre- sented to the Board for approval on the meeting of the 17th along with t~he police depart- mente presentation. REGIONAL SEWER D~STRICT: Mayor Pickett stated he had sent letters to the Town Boards of Fishers and Westfield in regard to the regional sewer district. He stated Westfield had replyed but Fishers had not. Mr. Herb Zinsmeister stated he had talked with Westfield~s Consulting Engineer who has been in discussion with the B~rd of Health on a population forecast. Mr. Zinsmeister stated that had been holding them up-not getting a population forecast~the anticipated flow to be generated. This has now been resolved and Mr. Zinsmeister should have the information from Mr. Sullivan within the next few days, which would eliminate the roadblock in proceeding with the project. STREET LIGHTS: Mr. Bob ~hompson, of Public Service of Indian~, stated there were two street lighti~ ins'~llatione pending, one being the Woodlands Additions, which represents 31 lights. Easements have not been returned is the only thing holding up their installation. The second installation which represents 6 lights in the Carmel View area is pending also due to easements not yet returned. Mr. Thompson requested the Board consider the replace- ment of 5 incadescent street lights located near the high school for which the city is now paying $4.42 per light to 8,000 luminous vapor lights increasing the lighting level 33 1/3% at a cost of $5.26 per light. Mr. Kern moved to authorize the replacement of the 5 lamps be done as recommended, and the city be presented with estimates of the cost of converting the additional 37 lamps and also the cost of converting to lucalox for all fixtures in the city. Mr. Hohl seconded the motion and it passed unanimously. Mayor Pick~T~ to follow up with a letter. UTILITY ACCOUNTING: Upon the recommendation of Mr. Hohl, Mr. Kern moved that the Clerk- -Treasurer and Cit~ Engineer contact McCullough & Associates in the near future for '~accounting services that might be necessary and report back. Mr. Hohl seconded the motion and it passed unanimously. ~ToRAGE TANK: Mayor Pickett stated a discussion regarding the site directly across the street from the Brookehire Water Treatment Plant for a one million gallon water storage pag~ 2. tank had been held earlier in the day. Mr. Hohl stated Mr. Zinsmeister is going to do some final investigation on any problems on the proposed site that was looked at. Mr. Zinsmeister to contact I.D. & R. and the Board of Health to get their ter~itive approval. Lumber Mart to come back with a price. Mr. Kern stated this would have to be presented to the Common Council for final approval. BR00KSHIRE WELLS PROBLEM: Mr. Joe 0sburne, ~r, Mr. Jim Logan, Salesman and their hydrologist from K. C., Missouri, all from Layne Northern Company, appeared before the Board and presented a Hydrology Review on the B~ookshire East Well Field and to discuss any problems with the wells not pumping enough water. Mr.~ Herb Zinsmeister stated he was not aware of the problem and would like to be consulted to make sure all specifications are met. Mr. Hohl suggested the Board direct Mr. Zinsmeister have more information on the mat%er by the next meeting on the l?th. At that meeting a firm recommendation on action needed would be presented. ..ANNUAL AGREEMENT WITH U.S.G.S.: Mayor Pickett instructed Utilities Manager invite repre- sentatives from the U.S.G.$. to appear at the 17th meeting of the Board and bri~ proposed agreement for annual services to update information on availability of our existingwell~. PAINTING OF WATER TOWER: A discussion was held on the need to have the water tower re- painted and cleaned. Mayor instructe~'~tilities ~r obtain est~teS-~ C0st~ and report back. EQUIPMENT PURCHASES: Upon the recommendation of City Engineer and Utilities ~r, Mr. Kern moved to purchase three self-contained breathing apparatus with brackets at an estimated price of $285.00 each and emergency repair kits for 2-150 lb. and 1-2,000 lb. clorine cylinder~kits at an approximate price of $~?.60 each for the 1~0 lb and $51~.20 for the 2,000 lb, Mr. Hohl seconded it and it passed unanimously. SLUDGE: Utilities Marm4~er stated when we first started disposing of sludge from the Wastewater Treatment plants, the Town Board ~ an agreement with American Aggregates to spread the sludge on their fs~m land. Board of Health authorized three plots of ground for that use. Inthe ensuing years, American Aggregates has taken the position that they didn't want to tie up the land by spreading the sludge on it and therefore, designated a ditch for it which we have been doing. Mr. Dougherty felt the Board of Health would not approve of it. Agreement had a time limit which has expired now. Mayor instructed Utilities Manager investigate other possible alternatives and report back. WASTEWATER ANALYSIS: Utilities Manager stated he had getton inquires from other communities wanting us to analize their water. Mayor Pickett instructed him to proceed with accepting the outside services for other communities as time permits and to bring data to the 1?th meeting. WALKIE - TALKIES: Utilities Manager requested permission to purchase a walkie-talkie which would be adaptable to a vehicle or a pedestrian. Mayor instructed him to obtain a price and report back at the next meeting. ~NVENTORIES: Upon the recommendation of the Clerk-Treasurer, Mayor instructed department heads to make an inventory list and serialize all office and other equipment and give a copy to the Clerk-Treasurer for insurance purposes and the Mayor for his file. INSURANCE COVERAGE: Mr. Kern moved to authorize an increase of coverage of public liability insurance for all coverage pu-rpose~ for the City of Carmel, includi~ fire for Carmel-Clay be increased from one to five million dollars, at an increase in the premium of approximately $1,000.00, Mr. Hohl seconded it and it ~assed unanimously. WORKING POLICIES: Ma~ror instructed Utilities Manager get together a work policy regarding using city equipment for personal use and present it to the Board for approval. NEW MAINS ON 1ST EVE. S.E.: Upon the recommendation of City Engineer, Mr. Kern moved to authorize purchase of material necessary for installation of 6" water main at an approximate cost of $6,000, labor to be done by city ~ersonnel. Location would be 1st Ave. S.E. to ~th St. S.E. along 1st St. from 1st Ave. to the alley between 1st Ave. S.W. and Rangeline. Mr. Hohl seconded the motion and~it passed unanimously. MISC. PURCHASES: Upon the recommendation of City Engineer, Mr. Kern moved to authorize purchase of two strob lights for trucks, a chain saw with round blade at approximate cost of $500.00, a g~s detector and oxygen det., at approximate cost of $750.00, Mr. Hohl seconded it s~ud it passed unanimously. CLAIMS.~. Claims numbering ~216 thru #636 totaling $68y,988.~1 were approved. There being no further business, the'meetingwas adjourned at 6 p.m. ATTEST: · lbert B. ~ickett~ M~yor -Y Peggy~ L~u S~i~h, Clerk-Treasurer