HomeMy WebLinkAboutBPW-02-17-76 MIi~ UTES OF
BOARD OF PUBLIC WORKS
FEBRUARY 17, 1976
The regular meeting of the Board of Public Works was called to order at 2 p.m. by
Mayor Albert Pickett, who presided. All members were present.
Police car bids were opened by City Attorney~as follows:
Bidder Spec. Price/Unit Total
Hatfield Ford 460/4 $4,810.94 $19,243.76
Don Hinds Ford 400/2 4,922.00 19,688.00
Dan You~ Che~Tolet 400/4 5,385.00 less trade 18,840.00
(2,700)
Bill Estes Che~olet 400/4 5,250.00 less trade 17,000.00
(4,000)
Bids were referred to Police Chief Baz-ney for the Police Commissioners recommenda-
tion. o
Survey of water service area: Mr. Thompson appeared before the Board to discuss
the survey to be done on the service area of the Cac~mel Water Utility, Fir. Thompson
stated he felt there was some logic in that Spring Mill Ro~d boundary would be au
irfringme~t~ upon the Williamscreek basin and he felt we should have another line
studied east of Meridian which is a break between the Williamscreek watershed
which the City of Carmel does not intend to service with sewer line. Mr. Thompson
stated the developers would pay for the additional study. Mr. Steve Ubrick, of
Clyde E. Williams & Asso.~stated he would be back with detailed scope of work items
for approval at the 23rd meeting.
l~000t000 Gallon Storage Tank: Mayor Pickett stated we would have to get a definite
commitment from the agencies involved before proceedingwith the site on the north
side of 126th Street across the street from the Brookshire Water Plant. Mr. Uhrick
presented a letter from Clyde E. Williams & Asso. regarding their recommendations
for a site for a storag~ tank.
U.S.G.S.: Mr. Jim Cook of the U.S.G.S. appeared before the Board and presented a
letter to Mayor Pickett r~questing an agreement be signed allowing the U.S.G.S. to
continue their cooperative water resource investigation in the Carmel area. A
list of services was outlined annual cost would be $1,7~0.00. Those fmnds would
be m~tched by the U.S.G.S. Mr. Hohl moved to authorize Mr. Kern draft an agreement
for the Mayor to sig~, Mr. Kern seconded it and it passed unanimously.
Water Suool.v Testiud¢: Mr. Steve Ub_rick requested the City of Carmel issue a letter
to the contractor stating that we have good reason to suspect that the guaranteed
capacity of well #? and well ~8 is not there and that we are investigatin~ and will
report back to the contractor on what the true capacity is. Purpose of the letter
would be so the City of Carmel would get on record with the contractor that they know
there is a problem. Mayor instructed Steve Uhrick to prepare a rough draft of such in
a letter for him to sign.
Fire Chief Swails: Fire Chief Swails appeared before the Board and presented the
Mayor with a copy of his proposed rules and regulations for the fire department.
He also presented the Mayor with a "Mayors~badge" from the Midwest Fire & Safety.
Policy on extendin~ Utilities into annexed areas: City Engineer stated he would like
to know if there is a policy for extending utilities into arauexed areas. He stated
he had received many calls requesting information on service to Rolling Meadows and
Rolling Acres'areaoand Dan Young Che~-£olet. Mr. Kern stated if we didn't come up with
service in three years from annexation date they could petition for dis-annexation.
page 2
Mayor Pickett asked if that could still be done inasmuch as the Indianapolis Water
Co. has lines in some of that area. Mr. Kern stated he would check into that. Mr.
Kern instructed Mr. Hohl come back with some written recommendations for the problem,
then he could check out the legal problems.
Brine Waste Disposal: Mr. Steve Uhrick stated the Town of Carmel had received notice
from the State Board of Health some time ago th~ they were going to have to do
something about their brine waste from the ~ and #2 water plant. Mr. Ub_rick stated
he would bri~ details to the 23rd meeting on cost of doing study.
Softener Repipi~: Utilities Manager stated that there were some large automatic
valves that were installed when plant #2 was built and he had been tryi~ to get
parts for it recently and had been toldparts were no lo~er available snd h~ was
recommendio~ repipingbe done. Preliminary cost would be around $7,000 Unit, there
a~e two units. Mr. Kern asked how much money we would save and how difficult would
it be if we stopped softening the water? M~yor Pickett stated he thought a study
would be good to determine difference in cost. Mr. Bougherty will bring final figures
of cost per unit to the 23rd meeting.
Repair and Cleani~ Wells ~ & ~6: Upon the recom~endation of Utilities Manager,
Mr. Kern moved that the repair and cleaning of wells ~5 &~6 be done by L~yne-
Northern at a cost of not to exceed $1,900.00 per well, Mr. Hohl seconded it and it
passed unanimously.
Computer Billi~: Utilities ~r stated the present computer company used for
the utility billi~was not doing satisfactory work. He stated that he h~d contacted
the computer company that is doing the city payroll (COMMAiID) and they h~d given
him an estimate for doing the billing. He requested permission to go ahead with the
other company if the present compauy (ANTACOMP) did not improve. Mr. Kern stated he
would advise Mr. Doutherty request a contract be drawn up ~. re-~terating the prices
quoted. Mr. Kern also instructed Clerk-Treasurer find out if we would have to
advertise for bids for the service. Mr. Dougherty stated he would like for us to
try to get our payment for converting to ANTACOMP back from them, inasmuch as they
did not give us what they had said they would.
DumpinC of Sewage by Truck at South Sewer Plant: Mr. Dougherty stated Westfield does
not have sewer service and they have asked us to take 1 or 2 truck los~ts of-sewag~ per
day that they would haul to our south plant. Board of Health wanted us to take it.
Mr. Dougherty stated he would recommend chargi~ $8.00 to $10.00 per truckload. Mr.
Kern instructed utilities manager write out a memo to him with all the necessary in-
formation using the $10.00 figure, so that he could draft an sg~reement between the
City of Ca~met and Westfield for the service.
Purchase of M~ters: Upon the recommendation of Utilities Man~ger, ]/r. Kern moved
to purchase meters for wells ~ and ~f2 and P.H. Meters for water plants. Cost of
meters for wells #1 and ~2 approximately $7~6.00 each. P.H. Meters approximately
$116.00 each. Mr. Hohl seconded it and it passed unanimously.
Purchase of M~dia: Upon the recommendation of Utilities Manager~ Mr. Kern moved to
authorize the purchase of media for the north plant filter~ at between $2,~00 to
$3,800, Mr. Hohl seconded it and it passed unanimously.
Facilities Plan: Upon the recommendation of Steve Uhrick, Mr. Kern moved that an
official of the City of Carmel contact Mr. Wilfong in regard to obtaining from hLm
an amount not to exceed $~00 for his information in regard to the regional sewer
project, Mr. Hohl seconded it and it passed unanimously.
Mr. Kern moved to dispense with the reading ~f the minutes of the last regalar meeting
and approve them as received, Mr. Hohl seconded it and it passed unanimously.
Evans Retaina~e: Upon the recommendation of Utilities Manager, Mr. Kern moved to
reduce Evans Construction Co. retainage to $10,000.00 for work on the Brookshire
Plant Expansion, Mr. Hohl seconded it and it passed unanimously at 5:20 p.m.
ATTEST:
AIbert B. Pickett; Mayor