HomeMy WebLinkAboutBPW-12-13-77 MINUTES OF THE
BOARD Ol~ FUBLIC WORKS MEETING
December 13, 1977
The regular meeting of the Board of ~blic Works was called to order at 3:10 PM
by M~yor Pickett,who presided. All members were present.
Mr. Hohl moved to approve the minutes of the last regular meeting, Mr. Kern
seconded it and it passed unanimously.
CLAIMS: Mr. Kern moved to approve claims numbering 5157 thru 5709 totaling
$807,112.18, Mr. Hohl seconded it and it passed unanimously.
LAYNE-NORTHERN - WELL ~8: Mayor Pickett read letter from Clyde E. Williams &
~sociates, Inc. (copy '~ttached) recommending settlement with Layne-Northern
in the amount of $22,3~9.72 for well #8 not meetiD~ capacity specifications.
After a discussion on the proposal, Mr. Kern stated that inasmuch as there is
still some confusion as to how much set off we need against Layne-Northern,
therefore he would move that we pay no additional monies to Layne-Northern from
this point on until we get this resolved, Mr. Hohl seconded it and it passed
unanimously.
REGIONAL S~WER AGREEMENT: Mayor Pickett asked if the City Engineer and Utilities
Manager had reviewed the latest proposed regional sewer agreement. City Engineer
stated he had some reservations on the following points which he would like to
point out for the record: (1) Article 2.2 - Arbitration and Independent Directors
(2) Article 2.11 - needs to be clarified that it does not conflict with both
responsibilities and rights of each individual utilitY; (3) Article 2.17 -
joint board can hire engineers, etc. This could be a problem. We should require
them to adopt a sewer user and industrial cost recovery ordinance. On page
20, he would suggest an 8.~0 a~ticle to state tha~ for our own protection, until
it is proven different, Hsmitlon agrees to pay any and all industrial cost
recovery charges as may be due and payable pursuant to EPA grant requirements
posed on Carmel and or Board or any of its member communities. Hamilton Western
should be classed an industrial user. P.21 allocation of costs - m~ke sure numbers
get changed properly. Utilities Manager stated he would like to question
Article 8.1 states l0 M.G.D. plant and a 1995 desiguyear. Board of Health wants
an 8 M.G.D. plant amd a 1990 desigu year. Mr. Hohl further listed the
following: Article 8.2 -~appraising of propertie~-shouldn't appreciating be
considered. Article 8.2.paragraph E - something is fuzzy about the wording.
Article 8.~ - paragraph A - operation - maintenance expenses - regional plant-
including allowancefor replacement - Is that the same as depreciation? Is it in
line with our bond ordinance? Exhi~%t B not included with his copy. Page 25,
par~raph ~ formula should be adjust~dannually. Page 27- allows anyone to drop
out. Mayor Pickett stated these items would be reviewed.
Mr. Kern left at ~ PM.
W00DCR~ SECTION i & 2: SEWER & WATER SERVICE: Mr. Dave Berry of Schneider
Engineers appeared to request sewer and water connection for Woodcreek Section i & 2
at ll6th and Gray Road. He had appeared at the March 8, 1977 Board of Works
meeting and discussed it at length. Mr. Hohl moved that the Board of ~orks indicate
approval of connections to Carmel sewer system subject to all of the legal
requirements being met, Mayor Pickett seconded it and it passed unanimously.
Mr. Hohl stated his recommendations would be that they be directed to connect to
the Carmel water system and that they direct the City to authorize us to have
Clyde E. Williams prepare a report on the necessary line sizing and the ability
to serve. Mr. Hohl then moved we state that water will be extended from Carmel
and that they may connect the first 77 lots to the system at this time and that
the proposed extension of mains will be transmitted to our consultant for his
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comments as to if he foresees any conflict with the emerging picture they are
working on in their studies, Mayor Pickett s~conded it and it passed unamimously.
STATUS 0P SMOKEY ROW MO~: Mayor Pickett read letter from MelVin Richards,
Hamilton County Attorney, requesting the City check to ascertain who placed the
utility lines along Smokey Row Road and how Camel proposes to maintain Smokey
Row Road as a city street, inasmuch as the City annexed property to the south
and north of Smokey Row Road. Mr. Hohl stated that to his knowledge, most of
the utility lines were put in by the developer, Mr. Dawson, prior to annexation
by the City. Mayor Pickett stated further discussion was needed on this and he
would place it on the Council agenda.
BR00ESITIRE LIFT STATION: Mr. Hohl read letter from Clyde E. Williams stating
preliminary engineering services to determine the alternative methods to meet
the design requirements amd estimate the cost involved to best approach the
problem for improvements in relations to existing facilities fee would be
$2100.00. Mr. Hohl stated he would like to see this credited to final design
of station. This item was therefore tabled for further review.
SNOW R~IOVAL AND EQUIPMENT: Mr. Hohl reviewed the scope of work recently done
by the street department to remove snow; nui~ber of overtime hours worked, etc.
He stated he would like to look into the purchase of a front wheel loader. '~
Mayor Pickett suggested he investigate the cost and report back.
There being no further business, the meeting was adjourned at 5:10 PM.
Pe~-Y~LSu Smith
Clerk-Treasurer
Approved:
- t ~. PiCkett, M~or ~/