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HomeMy WebLinkAboutBPW-10-25-77 MI~UJTES OF Trim BOARD OF PUBLIC WORKS October 25, 1777 The regular meeting of the Board of Public Works was called to order at 3:03 PM. All members were present except Fred Hohl, who arrived at 3:10 PM. Mr. Kern moved to dispense with the reading of the last regular meeti~q~ and approve them as received, Mayor Pickett seconded it and it passed unanimously. MEANS FOR REDUCING ELECTRIC BILL AT ~6th ST. PLANT: Upon the recommendation of Utilities Manager, Jim Dougherty, Mr. Kern moved Lo proceed with the installation of capacities at 96th St. plant to enable us to save $1,800.00 per year on the electric bill. Cost of installation would be approximately $3,000.00. Motion subject to Council approval, M~yor Pickett seconded it and it passed unanimously. M~yor Pickett stated he would put it on the Council agenda for next meeting. BID OPENING FOR PICKUP TRUCK: Mr. Kern opened bids for pick-up truck as follows: Carmel Welding & Supply Co, Inc.-properly submitted-$5,2~3.95 Don Rinds Ford, Inc.-properly submitted-$4,639-~8 alternate $4,420.00 Dan You~-properly submitted-S4,648.00 Paul Goeke, Inc.-properly submitted-S4,641.00 Mr. Kern moved to refer the bids to the City Engineer and the Utilities Manager for recommendation, Mr. Hohl seconded it and it passed unanimously. Bid to be awarded at a special meeting later this week. PERSONNEL SYSTEM: Upon the recommendation of Mayor Pickett, Mr. Kern moved to adopt the Job Classification levels, pay rs~uges and job descriptions for employees as ~resented in the Conklin Report excluding the department head levels #13,14 and-15 and upon the recommendation of the Clerk-Treasurer, excluding the section applyi~ to the Clerk-Treasurer's office, effective January l, 1978, Mr. Hohl seconded it and it passed unanimously. CENTRAL PURCHASING SYST~: Upon the recommendation of Mayor Pickett, Mr. Kern moved to adopt the central purchasing system as outlined in the Conklin Report, Sections 7 and 8, effective January l, 1978, Mr. Hohl seconded it and it passed unanimously. E. H. HUGHES CO.~INC.: Upon the recommendation of Utilities Manager, and Mr. Grant Morton of E. H. Hughes Co,Inc., Mr. Hohl moved to give E. H. Hughes Co,Inc., a two week extension to complete the items discussed at last Board meeting, and that we hold in abeyance any actions outlined in the letter previously sent to them and that it be reviewed at the next Board of Public Works meeting, Mr. Kern seconded it and it passed un~uimously. E~SION OF 10" SEW-ER FROM CARMEL DRIVE TO POIItTNORTH OF GRADLE DRIVE: Mr. Hohl 1 read letter from interested parties proposing to contribute to the cosL of constructing a 10" sewer from Carmel Drive to a point north of Gradle Drive as follows: Lukes State Farm (Edward Lukes) House of Idea's (Mary Jane Jordan) R~ilroadmen's ( R. E. Schnltker) Tipton Bldg. & Lean ( Charles Perfetti) $2,800.00 1,000.00 5,000.00 7,500.00 Page 10/25/T7 The letter also proposed that the City of Carmel contribute any monies needed for sewer project completion and that the City of Carmel reimburse the parties in proportional amounts as connection fees become available in future years. Mr. Hohl presented a letter from Wagley Construction Co. estimating the cost of project to be $27,888.82 leaving about $11,600.00 to come up with. Mr. Hohl stated if the sewer was there, we could save about $6,000.00 on the cost of line we are going to run for the water plant expansion. That leaves about a $5,600.00 shortage aud they were aski~ Carmel to m~ke up that shart~ge. Mr. Hohl suggested assessing each property ow~ner on an equitable basis for the City to be reimbursed. Mr. Marshall Andich of Carmel Real Estate was present and recommended the Board adopt a plan to put this line in. Mr. Kern stated the interested parties would have to come up with all the money inasmuch as the state statue sets forth certain procedures to build sewers. Mayor Pickett stated it should be reviewed further. CHANGE ORDER ~2 F. E. MA~BTNG PAVING COMPANY., Upon the recommendation of Mr. Hohl, Mr. Kern moved to approve change order #2 for the Newark-Phase IV contract with F. E. Harding Paving Co, increasim~ contract $448.00, Mr. Hohl seconded it and it paseedunanimously. WATER EXPANSION PROGRAM: Mr. Hohl stated Utilities Manager had brought up several points in proposed Clyde E. Williams contract for engineering services for water expansion program. Mr. Dougherty stated the contract outlined what CEWwas not responsible for but did not outline just what they were responsible for. Mr. Steve Uhrick of CEWwas present and stated the 20 or 25 page contract was all general verbiage they use from job to job. This seems to be the part of the contract which the Board had questions about and CEWwould be more than willing to discuss those with them, however, the part of the contract CEWwas interested in seeing the Beard accept now is the pa~t authorizing the study on the possible purchase of the Indianapolis Water Co. The last 2 or 3 pages details out the part which tells what they are proposim~ to look at and for what cost. The constrnction part is what the Board is in disagreement with.. Fee for ~tudywould be $~B,900~00out of which a credit of $3,500.00 will be allowed to the final design fee. Mr. Hohl moved the Board accept the engineeriug services ~or preliminary engineering reports only and that this approval does uot allow ~or any additional engineering beyond and would £urther specify that i~ be clarified that the proposed cost studies include the actual cost of obtaining the necessary ground or facilities to dispose o~ the waste by-products ~rom the various treatment processes that are studied. Mr. Kern seconded it with the understanding this is a eounter-o~er and that we will receive an acceptance from CEW. Motion passed unanimously. CENTERLINE SURVEY - HAVERSTICK ROAD: Mr. Hohl moved to authorize Allen Weihe Co. to do a centerline survey of Haverstick Road £rom Rolling Springs Drive to 106th S~. showing all the s~ructures and existing edges of pavement, ditch locations, etc. to have sufficient data to establish the improvements that will have to be done between the City and County on the proposed re-construction of the road next summer. Carmel to pay for the survey, Mr. Kern seconded it and it passed unanimously. There being no further business Peg's9 'Lou S~ith; Clerk-Treas. the meeting was adjourned at 4:45 PM. Approved: Al~-~rt B. P~ic~ett,v Mayor ~