HomeMy WebLinkAboutBPW-08-09-77 MIi~ u'i'~S OF
BOAi{D OF PUBLIC WORKS
August 9, 1977
The regular meeting of the Board of Public Works was called to order at 3:05 PM
by City Attorney, 0wenKern, who presided in the absence of the Mayor. City
Engineer was present also.
Mr. Kern moved to dispense with the reading of the minutes of the last reguls~r
meeting and approve them as received, Mr. Hohl seconded it and it passed
unanimously.
JAYc~m~S FUND DRIVE: Dr. Cart appeared before the Board to request permission
for the Jaycees to establish a roadblock at the intersection of Ra~eline and
Main for the purpose of collecting money for the Cancer fund. Dr. Cart stated
he would submit a copy of their rules for the Board to incorporate into
general policy. Mr. Hohl moved that the Jaycees Cancer Fund Drive be approved,
Mr. Kern seconded it and it passed unanimously. In case of rain, another date
will be agreed upon. August 13th date presently approved.
M~.~BMILLER-WAIVER OF SEWER HOOK-UP CHARGE: Mr. Herb M/ller appeared before
the Board to request that sewer hook-up cha~ges be waived for his farm between
Haverstick Road and Lakeshore Drive East. Mr. Miller's septic system has
failed and the raw sewage is running close to or across his neighbor's property.
City has instructed him to hook-up to City sewer. Mr. Miller has 5½acres of
pasture and he would have to be charged the per acre availability fee per
ordinance. Mr. Miller didn't feel he should pay $2500 for dumping the s~me
sewage as other people would pay $~00 for. Mr. Kern moved to table this item
until next meeting to allow him time to review the ordinance, Mr. Hohl seconded
it and it passed unanimously.
BRGOKSHIRE PINES APPROVAL: Mr. Hohl moved that the Brookshire Pines plat be \
approved,
Mr.
Kern
seconded it and it passed unanimously.
B/DRANT RENTAL-INDIANAPOLIS WATER CO: Utilities Manager stated he needed to be
instructed by the Board of Works to approve paying hydrant rental to the
Indianapolis Water Co in Briar Creek addition from the Ca~rmel Water Co. Mr. Kern
moved that the Carmel Water Co. pay the Indianapolis Water Co. for balance of 1977
for hydrant rental in the area they serve, rental to be paid by Carmel City
beginning in 1978, Mr. Hohl seconded it and it passed unanimously.
CHANGE DUTIES & RESPONSIBILITIES IN BILLING DEPARTMENT: Upon the recommendation
of Utilities Man~ger, Mr. Kern moved to chao~e Judy Thalls position to the
Bi~lin~ Clerk position previously held by Audrey Thatcher and that her
salary be $8,200.00 and that Ba~rbara Wood be made a full time employee at the
salary and title previously held by Judy Thalls, $7,600.0~and that the Board
authorize the hiring of Sharon K. Leveridge to fill Barbara Wood's previous
position at a pay rate of $3.25 per hour, Mr. Hohl seconded it and it passed
unanimously.
E~PLOYEE INSURANCE DEDUCTIONS: Clerk-Treasurer stated she had recently been
informed by another insurance company that they had received approval from the
Mayor to talk with employees to sign up for private insurance to be deducted
from their pay. Ms. Smith stated this would make a total of five different
insurance companies that have received approval for employee deduction ~insurance
and it was beginning to get out of hand and causing too much of a work load at
pa~vroll time. She stated she did not want to take anythi~ away from the employees,
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but felt it might be more feasible to settle on one company to offer the benefits
desired by the employees above what the City paid, preferably the company that
carried the City paid insurance. Mr. Kern moved that th~ latest applicant for
life insurance employee deductions through the Clerk-Treasurer's office, American
United Life Insurance Co., be temporarily turned down and that as soon as possible
we solve th~ problem of the various insurance company applications and that we
preferably sg~ree on one company to approach the employees so that only one company
be involved in employee deduction ~nd t~t the remainder of the discussion be
tabled for further study, Mr. Hohl ~econded it and it passed unanimously.
NPDES PERMIT FOR DOWNTOWN WATER TREATMENT PLANT(Compli~nce Schedule): Mr. Kern
read letter from Clyde E. Williams & Associates, Inc. stating that Mr. Pa~l H~rtmsn
in the permit section of the Indiana State Board of Health had informed them that,
since the deadline has already expired, a new "agreed order" has to be issued with
new dates set for the various stages. A draft letter to be sent by the City was
attached. Mr. Kern moved that the M~yor have the letter typed (copy attached)
to be signed by the three members of the Board of Public Works, subject to Mr. Hohl
and Mr. Dougherty checking with the e~ineeri~ firm to verify the dates, Mr. Hohl
seconded it and it passed unanimously.
CHANGE ORDER: NEWARK PHASE IV: Upon the recommendation of City Engineer, Mr. Kern
moved to approve change order #1 increasi~ the contract with F. E. Hardi~Paving
Co. $193.00, Mr. Hohl seconded it and it passed ~uanimously.
CHANGE ORDER: DIVISION A- TRANSMISSION MATW: Upon the recommendation of City
Engineer, Mr. Kermmoved to approve change order#A1 increasi~ the contract with
H K Corp. $555.00, Mr. Hohl seconded it and it passed'unanimously.
APPROVAL OF CLAIMS: Mr. Kern moved to approve claims #31~6 t~_ru 3600 totaling
$6~2,161.1% Mr. Hohl seconded it and it passed ~nanimously.
FIRE DEPARTMENT PERSONNEL: Upon the recommendation of Fire Chief Swails, Mr. Hohl
moved to hire Robert H~lpin, Dennis M~rcer, Stephen Reeves and Rodney Edwards as
probationary Firemen beginning August 16, 1977 and that Stephen C. Hodson be
transferred from Dispatcher-Mech~uic to probation~ry Fireman August 2, 1~77, and
that Sandra Jean Callahan be employed as dispatcher effective August 2, 1977,
Mr. Kern seconded it and it passed unanimously.
FIRE HAZARB: R~:~:~R-KLINE: FireChief Swails stated that should a fire occur
in the ~~rea of Reeder-Kline M~chine Shop, the Lumber M~rt, Carmel Concrete and
other businesses on 1st Ave. SW, we would be very seriously hampered in our efferts
to control the fire. What would normally be the street is blocked with large
timbers and the only hydrant in that area is blocked with septic tanks and
valuable time would be lost in layio~ the hose lines from other hydrants 2,~ and
~ blocks away.~If a fire should occur I am sure the d~m~ge would be greater than
if we were not faced with these obstacles~~ Mr. Eernmoved that the Fire Chief be
directed to write a letter to these people who are interfering with the right-of-
way and that the City Attorney be directed to look up appropriate statue dealing
with fire lanes and if need be, draw up an ordinance to be acted upon by the City
Council, Mr. Hohl seconded it and it passed unanimously.
CLYDE E. WILLIAMB OLAIM: Upon the recommendation of City E~ineer, Mr. Kern moved
that Mr. Hohl request verification from Clyde E. Williams on the salaries paid
their employees listed on the invoices paid by the City of Carmel, Mr. Hohl
seconded it and it passed unanimously.
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DEGAN CONTRACT: Mr. Hohl stated he had written a letter to Degan Company
who did work on Phase II Newark Addition requesting them to submit a claim
for the balance of the money we owe them. State Board of Accouuts h~s requested
the Clerk-Treasurer to clear that contract. Mr. Kern stated he believed they
had filed bankruptcy and he would call their ~ttorney and get back with
Mr. Hohlo
There being no further business, the meeting was ~djourned at 4:25 PM.
ATTEST: ~) /'
Peggy [od ~ith r'
Clerk-Treas~rer
Approved: