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HomeMy WebLinkAboutBPW-08-09-77 MIi~ u'i'~S OF BOAi{D OF PUBLIC WORKS August 9, 1977 The regular meeting of the Board of Public Works was called to order at 3:05 PM by City Attorney, 0wenKern, who presided in the absence of the Mayor. City Engineer was present also. Mr. Kern moved to dispense with the reading of the minutes of the last reguls~r meeting and approve them as received, Mr. Hohl seconded it and it passed unanimously. JAYc~m~S FUND DRIVE: Dr. Cart appeared before the Board to request permission for the Jaycees to establish a roadblock at the intersection of Ra~eline and Main for the purpose of collecting money for the Cancer fund. Dr. Cart stated he would submit a copy of their rules for the Board to incorporate into general policy. Mr. Hohl moved that the Jaycees Cancer Fund Drive be approved, Mr. Kern seconded it and it passed unanimously. In case of rain, another date will be agreed upon. August 13th date presently approved. M~.~BMILLER-WAIVER OF SEWER HOOK-UP CHARGE: Mr. Herb M/ller appeared before the Board to request that sewer hook-up cha~ges be waived for his farm between Haverstick Road and Lakeshore Drive East. Mr. Miller's septic system has failed and the raw sewage is running close to or across his neighbor's property. City has instructed him to hook-up to City sewer. Mr. Miller has 5½acres of pasture and he would have to be charged the per acre availability fee per ordinance. Mr. Miller didn't feel he should pay $2500 for dumping the s~me sewage as other people would pay $~00 for. Mr. Kern moved to table this item until next meeting to allow him time to review the ordinance, Mr. Hohl seconded it and it passed unanimously. BRGOKSHIRE PINES APPROVAL: Mr. Hohl moved that the Brookshire Pines plat be \ approved, Mr. Kern seconded it and it passed unanimously. B/DRANT RENTAL-INDIANAPOLIS WATER CO: Utilities Manager stated he needed to be instructed by the Board of Works to approve paying hydrant rental to the Indianapolis Water Co in Briar Creek addition from the Ca~rmel Water Co. Mr. Kern moved that the Carmel Water Co. pay the Indianapolis Water Co. for balance of 1977 for hydrant rental in the area they serve, rental to be paid by Carmel City beginning in 1978, Mr. Hohl seconded it and it passed unanimously. CHANGE DUTIES & RESPONSIBILITIES IN BILLING DEPARTMENT: Upon the recommendation of Utilities Man~ger, Mr. Kern moved to chao~e Judy Thalls position to the Bi~lin~ Clerk position previously held by Audrey Thatcher and that her salary be $8,200.00 and that Ba~rbara Wood be made a full time employee at the salary and title previously held by Judy Thalls, $7,600.0~and that the Board authorize the hiring of Sharon K. Leveridge to fill Barbara Wood's previous position at a pay rate of $3.25 per hour, Mr. Hohl seconded it and it passed unanimously. E~PLOYEE INSURANCE DEDUCTIONS: Clerk-Treasurer stated she had recently been informed by another insurance company that they had received approval from the Mayor to talk with employees to sign up for private insurance to be deducted from their pay. Ms. Smith stated this would make a total of five different insurance companies that have received approval for employee deduction ~insurance and it was beginning to get out of hand and causing too much of a work load at pa~vroll time. She stated she did not want to take anythi~ away from the employees, Page but felt it might be more feasible to settle on one company to offer the benefits desired by the employees above what the City paid, preferably the company that carried the City paid insurance. Mr. Kern moved that th~ latest applicant for life insurance employee deductions through the Clerk-Treasurer's office, American United Life Insurance Co., be temporarily turned down and that as soon as possible we solve th~ problem of the various insurance company applications and that we preferably sg~ree on one company to approach the employees so that only one company be involved in employee deduction ~nd t~t the remainder of the discussion be tabled for further study, Mr. Hohl ~econded it and it passed unanimously. NPDES PERMIT FOR DOWNTOWN WATER TREATMENT PLANT(Compli~nce Schedule): Mr. Kern read letter from Clyde E. Williams & Associates, Inc. stating that Mr. Pa~l H~rtmsn in the permit section of the Indiana State Board of Health had informed them that, since the deadline has already expired, a new "agreed order" has to be issued with new dates set for the various stages. A draft letter to be sent by the City was attached. Mr. Kern moved that the M~yor have the letter typed (copy attached) to be signed by the three members of the Board of Public Works, subject to Mr. Hohl and Mr. Dougherty checking with the e~ineeri~ firm to verify the dates, Mr. Hohl seconded it and it passed unanimously. CHANGE ORDER: NEWARK PHASE IV: Upon the recommendation of City Engineer, Mr. Kern moved to approve change order #1 increasi~ the contract with F. E. Hardi~Paving Co. $193.00, Mr. Hohl seconded it and it passed ~uanimously. CHANGE ORDER: DIVISION A- TRANSMISSION MATW: Upon the recommendation of City Engineer, Mr. Kermmoved to approve change order#A1 increasi~ the contract with H K Corp. $555.00, Mr. Hohl seconded it and it passed'unanimously. APPROVAL OF CLAIMS: Mr. Kern moved to approve claims #31~6 t~_ru 3600 totaling $6~2,161.1% Mr. Hohl seconded it and it passed ~nanimously. FIRE DEPARTMENT PERSONNEL: Upon the recommendation of Fire Chief Swails, Mr. Hohl moved to hire Robert H~lpin, Dennis M~rcer, Stephen Reeves and Rodney Edwards as probationary Firemen beginning August 16, 1977 and that Stephen C. Hodson be transferred from Dispatcher-Mech~uic to probation~ry Fireman August 2, 1~77, and that Sandra Jean Callahan be employed as dispatcher effective August 2, 1977, Mr. Kern seconded it and it passed unanimously. FIRE HAZARB: R~:~:~R-KLINE: FireChief Swails stated that should a fire occur in the ~~rea of Reeder-Kline M~chine Shop, the Lumber M~rt, Carmel Concrete and other businesses on 1st Ave. SW, we would be very seriously hampered in our efferts to control the fire. What would normally be the street is blocked with large timbers and the only hydrant in that area is blocked with septic tanks and valuable time would be lost in layio~ the hose lines from other hydrants 2,~ and ~ blocks away.~If a fire should occur I am sure the d~m~ge would be greater than if we were not faced with these obstacles~~ Mr. Eernmoved that the Fire Chief be directed to write a letter to these people who are interfering with the right-of- way and that the City Attorney be directed to look up appropriate statue dealing with fire lanes and if need be, draw up an ordinance to be acted upon by the City Council, Mr. Hohl seconded it and it passed unanimously. CLYDE E. WILLIAMB OLAIM: Upon the recommendation of City E~ineer, Mr. Kern moved that Mr. Hohl request verification from Clyde E. Williams on the salaries paid their employees listed on the invoices paid by the City of Carmel, Mr. Hohl seconded it and it passed unanimously. Page DEGAN CONTRACT: Mr. Hohl stated he had written a letter to Degan Company who did work on Phase II Newark Addition requesting them to submit a claim for the balance of the money we owe them. State Board of Accouuts h~s requested the Clerk-Treasurer to clear that contract. Mr. Kern stated he believed they had filed bankruptcy and he would call their ~ttorney and get back with Mr. Hohlo There being no further business, the meeting was ~djourned at 4:25 PM. ATTEST: ~) /' Peggy [od ~ith r' Clerk-Treas~rer Approved: