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HomeMy WebLinkAboutBPW-08-23-77 MI~JTES OF THE BOARD OF PUBLIC WOR~S August 23, 1977 The regular meeting of the Board of Public Works was called to order at 3 PM by M~yor Pickett, who presided. All members ~nd Clerk-Treasurer were present. Mr. Kern moved to dispense with the reading of the previous meetings minutes and approve them as received, Mr. Hohl seconded it and it passed unanimously. E. H. HUGHES COMPANY: Mr. Grant Morton was present to request release of retainage on the 96th Street Wastewater Project contract with E. H. Hughes Co. Mayor Pickett went over items left on present list which E. H. Hughss needed to complete. Value of incomplete work is $~0,650.00, 20~ of this would total $81.300.00. The line from the clorine content tank to hold down the screen needs to be re-done to specifications. Estimated cost to replace this line is $7,650.00, 200% of ~his would be $15,300.00. Total amount of retainage, therefore, would be $96,600.00. Some recent work has been accomplished since those figures were compiled in the amount of $2,500.00 or 200%of the figure would total $5,000.00 reducing the total retain~ge amount to $91,600.00. Mr. Kern moved to reduce the retainage from E. H. Hughes Co. on the 96th Street sewer plant project down to the amount of $91,600.00, Mr. Hohl seconded it and it passed unanimously. Mayor Pickett suggestsd the City E~ineer, Utilities Man~gsr, Clyde E. Williams & Associates and E. H. Hughes get together and get the other uncompleted items resolved. SLUDGE TRUCK BID: City Attorney opened the only bid received for sludge truck which EPA had determined we had to re-bid. Bid was from Big Wheels, Inc. in 'the amount of $38,328.00. Letter stated Utilities Man~ger had approved transferring the bid bond from their previous bid to this bid. Utilities Manager stated the previously accepted bid was for $36,000.00. Clerk-Treas~urer questioned transferring of bid bond inasmuch as a different amount would be needed. Mr, Kern moved that the Big Wheels, Inc. bid be accepted, if he determines that we cam legally do so, Mr. Hohl seconded it and it passed unanimously. INDIANAPOLIS WATER COMPA~YAGRMMMENT: Mayor Pickett read letter from Mr. M.C. Stout~ Senior Vice-President of Indis~uapolis Water Co. agreeing to the addendum to the previously submitted agreement in regard to allowing the Dick Fisher sub- division to use Indianapolis Water (copy attached). Mr. Kern moved that we accept the addendum as was forwarded to the Indianapolis Water Co. as part of the ~greement and that the original letter from Indianapolis Water Co. and the addendum and the second letter from the Indianapolis Water Co. will all constitue our agreement with Indianapolis Water Comp~uy and that they be given to the Clerk-Treasurer for the r~cord, Mr. Hohl seconded it and it passed unanimously. ~WA~GE 0~-MILLION GALLON STORAGE TANK: Mayor Pickett read letter from Clyde E. Williams & Associates recommenaing cha~e order#C-2 increasiugEvans Construction Co. contract for million gallon storage tsnk $1,935.05. Mr. Hohl moved to approve change order ~C-2, Mr, Kern seconded it and it passed un~nimously. SEWER CHARGES FOR BUSINESS USERS: Utilities Man~ger stated Woods Wire Products have a well amd use well water ~or some of their cooli~ equipment and that water becomes sewer and he would recommend that the Board of Works instruct him to inform them to place a meter on their well so that the sewer rates char~ed by the City could be based on useage. Mr. Dougherty also recommended the same policy be applied to the Wells Office Building. Mr. Fohl felt the City Attorney Page should read the ordinance to determine if we could do that and also possibly apply that to all well water users. Mr,Kern moved that subject to his determini~ the legality of our ordinance in regard to that subject that the Carmel Sewage Utility be directed to advise any company with a private source of water to measure that water so we c~u apply sewage rates to it, Mr. Hohl seconded it and it passed unanimously. Mr. Kern suggested the City Engineer and the Utilities Manager draw up some kind of technical application to the problem and he would write an ordinance. NPDS PERMITS-FOR DOWNTOWN WAT~E TREATMENT PLANT: Utilities Manager asked the status of the downtown water treatment plant. Mayor Pickett stated he had sent a letter at the direction of our consulting engineers to the Stream Pollution Control Board setting up a timetable on this project. Fir. Hohl stated he had called Mr. Ramaswamy of Clyde E. Williams & Assoc. relative to the point of connection. He had concern as to whether we wanted to go south, which means the Keystone Interceptor, or ge north, which means the North Sewer Plant. We all know the Keystone Interceptor has experienced times of overloading because it shows up in basements. Mr. Hohl stated in terms of percentages and total flow, the total flow in the north sewer is higher than the other and it is far more overloaded. The surcharging is far greater, however, the sewer is apparently deeper, so not too many of the houses get back-ups. There is probably no way we can go to the north plant until the plant has been expanded and the Board of Health and EPA will probably go ahead and fine us until such time as the plant problem at the north is solved. In going south, they propose to ge to the sewer line that ends, right no%on 3rd Ave. SW at the north boundary line at Gradle Industrial Park. Mr. Hohl stated he had asked the question "would there be any cost difference if that line were run to where the proposed 10" sewer running from Standewd Locknut on Carmel Drive to where Railroadmen's Savings & Loan is?" "If that line had been built at that project, and we could connect at that point - would there be a cost difference?" Mr. Ramaswem%y had written that the cost difference would be $5,700.00 less if that sewer were there. Mr. Hohl stated he had suggested that the City consider spending that $5,700.00 towards the cost of building that sewer if other pa~rties would put up the rest of the money. Mayor Pickett stated he would be in favor of going ahead with it. Mr. Hohl to have a meeting with parties involved soon. GASOLINE BIDS: Mayor Pickett stated the Clerk-Treasurer had informed him that the field examiners had requested the City advertise for bids for gasoline purchases. He instructed Mr. Hohl to get information on installing an unleaded bulk tank, perhaps usi~Revenue Sharing money. ACCESS TO WATER WELLS: Utilities Manager stated at the old high school we had two wells and no way to get to them and we have a lift station at Brookshire that we don't have a road to, except for a little trail. The Brookshire water plant has a well south of the plant itself and John Kirk h~s purchased the land adjacent to it and is movin~ dirt, etc and we need to find out how we can get access to the well again. Wilfo~'s Mt. Carmel meter reading sewer station is bei~ developed all around and he needs a road back to there, also. Mr. Kern suggested that he, the City Engineer and the Utilities Manager get together and discuss the sites so he could pursue obtaining easements. There being no further business, the meeting was adjourned at ~:~0 PM. ATTEST: Peggy Lou Smith, Clerk-Treasurer Approved: Al%err B. ~iek~tt, ~yor ~