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HomeMy WebLinkAboutCCM-06-20-77 MI~U'±'ES OF THE CITY cOUNCIL MEETING June 20, 1977 The regular meeting of the City Council was called to order at 7:32 PM by President Pro-Tem Ga~retson, who presided in the M~for's absence. All Councilmembers except Councilwoman Doane, who arrived at 7:37 PM were present. Clerk-Treasurer was ~resent. City Attorney was not present. Councilman Garretson gave the invocation and led the pledge of allegiance. Councilman Swift moved to dispense with the readi~ of the minutes and approve them as received, Councilman Meacham seconded it. Councilman G~rretson stated he thought he had suggested the City Attorney prepare an ordinance for this meeting for a stop sig~ at Rolling Springs Dr. or Eden Estates Dr., but the minutes had said two meetings from the June 6th meeting. Clerk-Treasurer stated he had said two meeti~~s and was on tape that way, motion to approve passed unanimously. OLD BUSINESS: AGENDA ITE~ #1: SECOND ww. A1]ING - STOP SIGN 0RDVWANCE ~D-11~: BRIAN PLACE & BRUNSWICK DRIVE: Counci~m~n Coots stated Police Chief Barney, at his request, had looked at both the sites and had prepared a speed count in that area. Chief B~rney stated the survey had been done in the evening and the highest speed was 37 M.P.H. Chief Barney stated the only reservation he had about the stop signs is his concern about a citizen haviD~ a false assurance about the motorist is geiug to stop on the major artery and they pull up on the secondary street and thus an accident occurs. Councilman Coots asked how that was m%y different thau any other area where a stop sign exists. Chief Barney stated in this particular situs, tion there has been no stop signs there and for some period of time there might be some accidents. Mrs. Armstrong:10924 Lakesh6re Dr. E.: "I have certainly observed speeds over 30 MPH." She then asked Chief Barney what time he took his survey. Chief Barney stated it was done at 7:15 PM and later. Mrs. krmstrong stated the highest volume of traffic is from 5-7 PM. She stated she has seen cars passing also. She stated there were clubhouses at both ends of Lakeshore Drive and ail the chil&ren in Woodland Springs, Woodland Green and the Woodlands go there for recreational activities and the children's safety was of great concern to her. She felt it was a very dangerous situation. Councilman Dean stated he rode in a police car and they didn't find the problems she Suggested at the time he rode, Friday night between 8-8:30 PM. Councilman Coots stated he felt after this ordinance and the upcoming ordinance is passed oh, the Council should suggest that the City Engineer and Police Chief, in general, survey these new a~eas to determine what additional stop signs may be required for the control of traffic or safety of motorists as well as children using the various streets. Councilman Coots then moved for adoption of Ordinance #D-119 on second reading, Councilwoman Re'man seconded it. Councilwoman Reiman stated most residential areas had a number of stop'signs and she didn't know why people get so upset when citizens ask for stop signs. Councilman Garretson stated he had heard Mayor Hudnut respond one morning to a s~milar question that what they try to do is to move traffic as expeditiously as possible and what we have to concern ourselves with is, is this in the best interest of the whole community in terms of movement of traffic in terms of safety. Mr. Noland stated he felt the entire traffic flow thoughout the City was much too Page 2 6-20-77 fast and felt the best interest could be served by slower traffic. Tuck Schulhof:ll312 Lakeshore Dr. E.: stated he felt he could speak for most of the people in his area and they felt very stroD~ly that they are gold, to s~ffer the lose of a life of a child if something isn't done about the traffic. Mrs. Noland stated parents cannot watch their children 100% of the time. Mr. 0'Neal stated there are numerous stop signs in the downtown Carmel residential area and he didn't see why other residential areas couldn,t be the same. Motion to adopt the proposed ordinance passed unanimously. AGENDA ITEM~2: 0RDINANCEAMENDING 0RDiNANCE~A_41 : ACREAGE AND TAP FR~.:':: Councilman Garretson read Ma~or Pickett's comments on this item as follows, "The developers have indicated that they would like to drop the acreage fee. As far as the City administra- tion is concerned, there is no objection to dropping this, as it is of no great value to the City. The result would be to put the burden of installing transmission mains on the developer. However, the mains would have to be sized in accordance with the City's water master plan. If the acreage fee is retained, it should be in the amount of $250.00 per acre. Based on what knowledge we have at this time from the stream pollution control board, we 'would be able to utiiize zeolite softening for expansion of the water facility to the 6.5 million gallon per day operation. The co~uection fee based on both Clyde E. Williams and lhe Henry B. Steeg reports would be set at $450.00. There is a contention by Mr. Ken Thompson that this would result in the present and future home buyer paying this fee plus helpiD~ to pay off the past bonded indebtedness in the water rate. It should be pointed out that the last expansion, the Brookshire system and the present expansion, the well and million gallon storage tank, were not for the present users but for the development. The existin~users were required to help foot the bill on this expansion." The Mayorhad an ordinance prepared with the amount of fees left blank. Mr. Zinsmeister of Clyde E. Williams & Associates, stated he had a conversation this morning with a representative of the State Board of Health, and was told they would agr?e to zeolite softening. Difference in cost of the two softeners would be some l½ million dollars. Councilman Garretson stated he would introduce the proposed ordinance. He then read the proposed ordinance inserting the Mayor's recommendation of $450.00 tap fees and abolishing the acreage charges. Councilwoman Reiman stated CouncilmauMeachamhad requested figures from McCullough at last meeting based on $225.00 tap fees and a developer had requested figures based on $125.00 and she would like to see figures based on the present $75.00. None of these requests had been followed up on. Dottle Smith of ~e Chamber of Commerce asked if equivalent user gnllonage had besn cha~ed from 6,000 to 12,000 gallons. Councilman Swift suggested adding that amendment to the ordinance and it was done by showiD~ the last sentence in Section VI in Ordinance A-41 as reading the useage of a single family residence shall be considered as 12,000 gallons per month. Josephine McCormick asked if the water softening was a requirement or a convenience. Mr. Zinsmeister stated that in 1955 the Town Board had determined to soften the water and that decisionhad been continued but it was not a requirement. Councilman Swift stated that the theory is that our water is all well water and extra0rdinarilyhard and fixtures would become vsrybrownwithout softener. Ordinance will be brought up at next meeting. Councilman Ga~retson asked Mr. Hohl to convey to the Mayor the request for the additional figures from McCullough & Associates so the Council may review them at their next meeting. Mr. Joe Dawson stated he felt the errors in the McCullough report should be corrected. Councilman Garretson stated he felt it would be expeditious for the developers and the Board of Works to either agree or agree to disagree on what the specifics a~e. Mr. Dawson stated they had asked to do that. Councilman Garretson suggested to Mr. Hohl that he have the Board of Public Works get together with the developers prior to the next Council ~meetin~. AGENDA ITEM#3: 0RDINANCE~D-120 AMENDING 0RDIWAWCE~D-?i: STOP SIGNS: R0?J.~WG SPRINGS _DRIVE: Councilman Garretson stated he had no ordinance prepared on this but he believed Mr. Kern had advised us thatoral ordinances are legal so be then introduced Ordinance #D-120 as follows: "Whereas, the Cazmel Town Board of Trustees of the Town of Carmel, P~ge 3 6-20-77 Indiana adopted Ordinance #D-71 on the 23rd day of July, 1974, and which ordinance established the locations of stop and yield signs and prov&ded per~lties for the violation thereof, and Whereas, the Common Council of the City of Carmel, Indiana desires to amend the said Ordinance ~)-71. Now Therefore Be it ordained by the Common Council of the City of Csmmel, to-wit: That the following streets and roads shall be designated as streets having Stop Signs as follows: TYPE OF SIGN DIRECTION OF TRAVEL~ STREET AT INTERSECTION 0~ STOP EASTBOUND CARMEL DR. ROLLING SPRINGS DRIVE STOP WESTBOUND CARMEL DR. ROLLING SPRINGS DRIVE Be it further ordained that all provisions of Ordinance ~I~T1 not in conflict with this amendment shall remain in full force and effect. This ordinance shall be in full force and effect from and after its pass~ge and publication for two consecutive weeks pursuant to State Statue. Councl]m~n Meachammoved to amend the ordinance by putting a three way stop at Eastbound Carmel Drive at Eden Estates Drive and Westbound Carmel Drive at Eden Estatee Drive, Councilman Dean seconded it. Councilman Garretson stated we had spent a lot of time at last meeting on the arguments~regarding this topic and he had spent a good deal of time over there and the problem is there. He stated he was concerned about coming to a stop on a hill in snowy weather. Mrs. 0'Neal stated tests had been run regarding speed between the intersections and way before the curve with normal acceleration you were going 30 MPH. Mr. KeatiD~ stated he still would li~e to point out you still have a blind curve coming up to the stop sign. Mr. Jerry Delp stated that Officer Meeks looked at both places and his recommendation was Eden Estates Drive. Mr. Jack Stafford stated the best way to increase visibility at night is slower traffic. Mr. Joe Barinstein, 3525 E. Carmel Drive stated his children were grown, however, he has seen what the cars do out there and we.were discussing children's lives and if the Council wanted to have children's lives on their conscience that a child has been killed beBause a stop sign or two wasn't put up then we should get a new Council. Mr. Noland stated he felt we were trying to correct a situation in the City that m~y have been incorrectly laid out. Amendment passed unanimously. CounCilman Meachammoved to Suspend the rules and passon the ordinance tonight, Councilwoman Reiman seconded it and it passed unanimously. Ordinance then passed unanimously. Councilman G~rretson stated in reply to a gentleman suggesting a stop sign at High Drive,~that he would like to re-iterate Councilman Coots suggestion that after these stop sign ordinances are disposed of tonight, then we woUld'like a survey made by the City administration of all those sub-divisions with recommenda- tions on where these things should go. AGEltM)A IT~#4: ORDINANCE AMENDING ORDINANCE~D-8): Councilman Garretson read pr6posed ordinance amending 0rdin~nce #D-89 providing for provisions of filio~ liens for violations of Ordinance #D-89. Ordinance Was shown as being introduced. AGENDA IT~2~5: ANNEXATION - NORTH: Councilman Garretson re~inote from the Mayor that research was no'---t complete on this item and Councilman Swift had been workio~ with the City Attorney on it. Councilman Swift stated he h~d obtained some maps from the County Clerk's office and in the absence of the Mayor it makes the discussion a little difficult but he had not heard any recommendation from the Mayor's office nor seen anythiD~ on the agenda for several weeks regarding this matter and he would suggest the Clerk-Treasurer to see if the Mayor could report to the Council on this matter at the next meeting. Councilman Coots stated the Plan Commission, a month ago, directed that he go ahead and prepare a zoning map for this ~reaunder discussion. He had also requested and is in the midst of preparing a comprehensive use plan for the real estate to supplement the zoning plan which is a requirement to effectively annex any area. Hopefully those plans will be available to the Plan Commission within the next couple of weeks. 6-20-77 AGENDA IT~2~6: STATUS 0~MISSING CITY COUNCIL TAP~: Polioe Chief Barney stated his department received a report January 20, 1977 from the Clerk-Treasurer,s office that two City Council meeting taDes were missing. Monetary value about $2.00 each. It was reportedby the Clerk_Treasurer that the last time she observed thetapes was June 10, ~1976. Councilwoman Reiman had asked for the tapes and the Clerk- Treasurer discovered they were not there. There was no sign of forced entry, so therefore we have a situation of a possible larceny with no crime scene, a time frame of seven months. Lt. Babb of his department m~de interviews of different personnel of the City building and that is the cuxTent status of the investigation. He stated we were goi~ on a misdemeanor vislation~due to the fact the minutes of the meeting have already been approved and attested to and therefore the tapes would have no value other than the cost. Councilwoman Reiman stated it wasn't the monetary value she was concerned about. Six weeks ago she had put this item On the ~genda and because the meeting ran late she tabled it in the interest Of time. She stated she fully expected someone to get back to her but when that didn't happen she decided she would ask s~ain as an elected official. She stated she wouldn't ask about a neighbor,s TV which was stolen but those were City Council tapes and records of our meeting and they bel~ to the citizens of the City of Ca~-mel and she didn't take it lightly. She asked Chief Barney if there would be an investigation if Mayor Pickett couldn,t find numerous papers in his files even though paper~isn't worth mUch. Chief Barney stated an investigation is made of any complaint. She stated she had wanted those tapes for a TOpics interview because they had some comments made by the City Attorney regarding the Shosone Harry Elliott case which had not been in the written minutes. Councilwoman Reiman asked if any lie detector tests had been run. Chief Barney stated to run polygraphs they would have to run them on all City employees, C0uncilmembers and wo61d cost about $50.00 per person and we simply do not have the money. Councilwoman Reiman asked who he interviewed. Chief Barney stated they interviewed the Clerk-Treasurer, the Assistant Clerk-Treasurer, the Mayor, the City Planner and other employees. Chief Barney stated the Clerk-Treasurer had informed Lt~ Babb that the tapes were used as an aid to her note-taking and were not the official minutes. Councilwoman Reiman stated perhaps in the future she could bring up that every tape should be transcribed word for word. Councilman Swift asked if he had checked to see how many keys were out to the Clerk-Treasurer,s office. Chief Barney stated the three people who had a key were interviewed and the interviews were not revealing. Councilwoman Reiman stated she wanted tO go on record as saying she was going to discuss it with the State Police. Clerk-Treasurer stated while the Council was on the subject of~ tapes, she would like the Council's opinion on the minutes - would they like the tapes kept permsnently or re-use them after X number of yea~s or what? Councilwoman Reiman stated she felt each meeting should be a permanent record of everything everyone has said in the event they did want to go back and review what they have said. Clerk-Treasurer asked if they would like the minutes transcribed word for word. Councilwoman Reiman stated that would be too mUch work for the Clerk-Treasurer,s office ~and perhaps in next year's budget some allowance could be put in for farmir~ that out. Councilman Meacham stated he had talked with the Clerk'Treasurer about getting a recording system larger than what she had and probably it would be better to put it on film than to store tapes. Councilman Garretson stated that until there is a motion from the Council to change the method of minutes we would keep them as they a~e. Police Chief Barney stated his personal opinion was that the tapes ~might yet show up. Some- one might have borrowed them, forgot to sign them out, and with all the notoriety they might be afraid to bring them back. The meeti~was recessed at 8:55 PM. The meeting re-convened at 9:02 PM. Page 5 6-20-77 NEW BUSINESS: AGEN~DA IT~4 #l: ORDINANCE A~w~r~G SITE OF M~T.T.TON ~AT.T.0N GROUI~D STORAGE TANK: Councilmsn Garretson stated the pu_~pose of annexing the site for the m~ll~on gallon storage tank was for the purpose of permitting Public Service of Indiaua to service this facility. Councilman Garretson then read proposed ordinance. Councilman Coots moved to suspend the rules, Councilman Meacham seconded it and it passed unanimously. Councilman Meacham moved to adopt the ordinance, Councilwoman Doane seconded it and it passed unanimously. AGENDA ITEM'S2: BOARD OF pUBLIC W0wWRMINUTES (four items): Councilwoman Doane stated there were four times in the Board Of Public Works mlnutes when the Bo~urd moved to approve expenditures subject to the approval of the Council and she didn't feel the Council should approve things on an individual basis by telephone this way, especially when all members were not contacted. Councilman Garretson read the Mayor's commeribs regarding this matter as follows:" Sewer Service Rehabilitation: This was discussed in detail with the Council in a special meeting, with details ~ Steve Uhrick. We have simply applied for a Federal Grant. There has been no funds approved or disbursed at this time. This application had to be at the Board of Health on the 15th. Waste Disposal From Downtown Water Plant: We are presently in violation and this is by ~ndate from the Board of Health and the EPA to meet the requirements for the discharge permit. We have spent over one year attempting to del~y this. We either proceed with this project or are subject to fines up to $10,000.00 per day. This project also has been discussed in detail with the Council. Dump Truck: Approximately $10,000.00 of the amount for purchase of this truck is budgeted in the M~Hbudget. The remainder of the cost would be split between Water and Sewage. We do not have a total amount at this time to even bring before the Council. There has been no bids received. Sludge Truck: Only 15% of the approximately $35,000.00 total cost would be local money. I do not consider this a major expenditure. I will point out at this time that there is no statutory requirement for the Board of Public Works to clear projects with the Council. I did agree to briD~major projects before the Council and I believe this has been done. I will not be in the position of holding up critical .projects that are essential to the operation of the City." Counci!m~n Swift stated he was not goi~ to turn down any information he could get and didn't think other Council members should either, ~ AGENDA ITEM#3: DISCUSSION OF 1~78 BUDGET pREPARATION:' Councilman Garretson read a memo from Mayor .Pickett that departments were presentlyworking on their budgets and had been instructed to have them in by the end of this month. Councilman Garretson stated he and Councilman Swift had had conversations with the Mayor and they agreed to comply with the s~me procedure as they did last year and have a committee from the Council to work with the Mayor and bring to the Council a final budget. Councilman Deanmoved to appoint Councilman Coots as Chairman of the Committee, Councilwoman Reimanseconded it and it passed un~ously. Councilman Coots stated he would appoint two other members to the committee. AGENDA ITEM#~: DISCUSSION OF ~77 STREET PROGRAM: Councilman Swift stated after he had put this item on the agenda, he had received an outline from~the Mayor re-iteratiD~what had been put in the budget previously. Councilman Garretson stated he felt it would serve a useful purpose to provide the information tothe press so they could inform the citizens as to what was going on and suggested the Clerk-Treasurer submit it to them. AGENDA IT~: CHANGING OF ~-~T cOUNCILMEETING DA~,FROMJULY 4th: Council agreed by consensus to ch~~e their next meeting from July ~th to Tuesday, July 5th. Clerk-Treasurer to check with the library. If the library meeting room is available, the meetingwill be held there, if not, the meeting will be held at the City building. Page 6 6-20-77 AGENDA ITf~ ~6: STATUS REPORT 0P ZONING 0RDrNAN~m~.M: Councilwoman Dearie stated before they were elected to their offices, the City had started the revision of the zonin~ ordinances and were kind enough to ask the c~ndidates to sit in on the meeting-s, then after the election they continued to meet many times and there were two or three deadlines to finish the project and she thought there were thousands of hours spent on it and she was curious as to how we stood on it. Councilman Coots stated after the public hearings were held in November and December of 1976, and comments were taken in at the public heari~ a~d then meeti~ were held with developers and a meeting with other members of ~he Plan Commission then those comments were taken back' and the sub-division control ordinance-was re-written,supplemented etc. Aloo~ with Fred Hohl's input, etc., and we did that as a committee of the whole Plsn Commission and then it got unwieldy in terms of the revisions which are administrative as to the zoning ordinance so therefore those suggestions are bei~ re-drafted by Lee Klotz to then be presented to the Plan Commission segments for approval or disapproval, it is just taking a matter of time for Lee ~to do the work. He stated he got a commitment out of the M~yor to give Lee to the Plan Comm~ ssion on four hours a day until the work is completed. This was at the end of May and so far Lee has n6t been able to devote that kind of time because of other matters. AGENDA ITf2~ ~7: CONKLIN REPORT: Councilman Swift stated he had put this item on the agenda but he didn,t care to talk about it at this time. AGENDA IT~ #8: ORDINANCE ~B-11~-TWAWS~.~R OF FUNDS WI~-rw ,~,~_~ POLICE DEP~R~: Councilman G~rretson read proposed 0rdinsmice ~B-113 transferring $110.00 within the Police Department Budget~ Councilman Coots moved to suspend the rules, Councilman Swift seconded it and it p~ssed unanimously. Councilman Coots moved to adopt proposed ordinance, Counci~m~u Swift seconded it and it passed unanimously. AGENDA IT~2{ ~9: APPOINTMENT TO TRE ~.~W~wy BOARD BY CITY COUNCIl,: Councilman Garretson stated our library has been a joint effort by Clay Township and the City of carmel for a number of years, but they come under provsions of the 1967 statue which limits their terms of office to 3-~ year terms and those terms of offide are beginning to expire. Two of the peoples terms who have expire dare Olive Brunner, who has been on for over ~0 .years and Doris Hinshaw. Appointments are made to that Board two from the School Board, one from the City, three from the Circuit Court and one from the Township Trustee. Mrs. Barrett, Secretary of Carmel Public Library Board notified Mayor Pickett on April 21st that the City's appointee, Mrs. Brunner, could not,be re-appointed and the City would have to appoint someone. The Mayor appointed someone, but that person failed to meet the statutory requirements that they be a resident of the community for two years. The Mayor has since informed Councilman Garretson that this appointment belongs to ~he City Council and no~ the Mayor. The Library Board stated the org~uiza- tion called Friends of the Library recommends Mr. Stun Brookie, 706 Willowick Road in Carmel as the appointment. Councilman Meacham moved to appoint Mr. Brookie to a four year term beginning July l, 1977, Councilman Dean seconded it and it passed unanimously. CouncfTm~n Ga~retson read an invitation from the Friends of the Public Libramy inviting the City Council to a coffee in honor of retiring library board members, Olive Brunner and Doris Hinshaw, Tuesday, June 28th at 8 PM in the Carmel Public Library. Council agreed by consensus to have Clerk-Treasurer prepare a resolution commending the two retiring members to present to them that evening, Clerk-Treasurer to send letter to Mr~ Brookie and the Library Board informing them of the appointment. AGENDA ITf~ #lO: BEAUTIFICATION OF BI-~IAL COU~T: Councilman C-~rretson stated he had a letter from Dettie Smith who has been very uptight about the condition of the Bi-Centennial Court which is by the Chamber of Commerce building. She even enclosed a picture of the condition of the area. He stated he talked with the Mayor about it Saturday and he got to work on it. The curbio~ cannot be installed until the dying Page 7 6-20-77 maple tree is removed. This will be taken care of when the tree removal contractors get underway on their job within the City. After this is done, a Fir. Myers has offered to donate a tree for the site. I~s. Smith is now happy. Councilm~n Dean stated he would like the record to show that he went personally to the Mayor about this same subject at least three months age aud was told there was not time for something like that. Councilman Deau stated that was the only thi~ he had asked for his ward in the sixteen months he h~d been in office and the Mayor merely told him he would get around to it when they get ready for it. He was able to get nothi~ done. Then Councilman Garretson brings it up one day and immediately gets it done. ~LDDITIONAL ITemS: PROP0S~iU ORDINANCE ON NEW STOP SIGNS: City Engineer passed out an ordinance on new stop signs in new sub-divisions for the Council's review to be brought up at next meeting. CouncilmAn Garretson asked FLr. Hohl if he, Chief Barney and the City asm~nistration would mske a survey of established neighborhoods and possibly coming back with some systematic recommendation on any new stop signs. Mr. Hohl stated no he wasn't going to do that. Councilm~n Garretson stated he would like the record to show that people who were here earlier were told a survey would be taken and the City Engineer refused to do it. LETTm~ TO WE~'l'~® IN REPLY TO REQUEST FOR A ~W~, OF F~iuERAL FUII-DS: Councilman Garretson read a letter from Mayor Pickett in reply to a letter from Westfield askiD~ for a share of the federal funds received by Carmel regarding the Regional Wastewater District. Copy attached to original minutes. There being no further business the ATTEST: Approved: ALBERt B PICKETT. MAYOR June 20, 1977 CITY CAI MEL 40 EAST MAIN STREET CARMEL. INDiANA 46032 844 6a33 Board of Trustees Town of Westfield Westfield, Indiana RE: Environmental Protection Agency Gentlemen: The letter recently sent to me on your behalf by your City Attorney, Mr. Gary Beerbower, requested that the City of Carmel forward a check in the amount of $ 17,000.00 to the Town of Westfield, with this amount supposedly being Westfield portion of the above Environ- mental Protection Agency Grant. This letter exhibits a basic mis- conception of how Environmental Protection Agency funds are dis- bursed to a grant awardee, and this should be clarified. When a grant award is made, this is merely a commitment by Environ- mental Protection Agency to pay to the grantee 75% of the eligible project costs after the grantee has actually incurred the costs. The grantee must certify to Environmental Protection Agency that the Environmental Protection Agency approved project tasks have been com- pleted, and must attach invoices covering costs for services provided to perform these tasks. The Grant application filed by Carmel, as the lead agency, requested $ 59,700.00 for Regional Facilities Plan preparation for the Carmel- Fisher-Westfield area, with allocations of: 96th Street Plant Service Area Total ~tudZ Study Carmel $ 7,400.00 $ 21,150.00 $ 28,550.00 Fishers $ 3,250.00 $ 10,480.00 $ 13,730.00 Westfield $ 4,250.00 $__ 13,170.00 $ 17~420.00 Total $ 14,900.00 $ 44,800.00 $ 59,700.00 Board of Trustees Town of Westfield Page 2 June 20, 1977 When the grant was made by Environmental Protection Agency, certain services were deleted, to be performed in subsequent steps. The allocations of the grant of $ 49,800.00 and the eligible project costs were as follows: 96th. Street Plant Stud~ Grant Service Area Stud~ T__ota~ Grant Gr----ant Carmel $ 7,400.00 $ 16,500.00 Fishers $ 3,250.00 $ 8,200.00 Westfield $ 4,250.00 $ 10z200'00 Total $ 14,900.00 $ 34,900.00 23,900~00 11,450.00 14,450__.O0 49,800.00 E_liRible Cost ~li~ible Cost El.i i~e Cos~ $ 22,000.00 $ 31,867.00 Carmel $ 9,867.00 Fishers $ 4,333.00 $ 10,933.00 $ 15,26~.00 Westfield $____5,~67.00 ! 13 6_~00.0~ $___19,267~.00_ Total $ 19,867.00 $ 46,533.00 $ 66,400.00 i State Board of Hea~h ~n~_E~m96th Street Plant, so mt was o~v~ ~ %% ~ .... %°a~%%%%l=t°that this work woul 1 cost would be for~arde~ study work was con n rmels responsibility, and it ~a Fishers and Westfields 1)~ loca formed after the the services were om lete payment for servlces ~er "= te Board of Health and Environ- c P ~ ~-~ o,,~mitted to Indiana ~a _. ~a ~e 'a'"not to performeu =~,~ ~ _ _ ~A~ Westfield tn~s wou~ ~ mental Protection AgenCy. ~'~ - 00. Also it was agreed that exceed" amount of $ 5,667.00 x 15% = $ 850. each community would retain its own consultant to provide the Service Area Study. Upon completion of the requested study, they would forward the information to Carmel for inclusion in the Regional Facilities Plan, attaching an invoice from their consultant for services performed. For Westfield this would be an amount for which the Environmental Protection Agency share did not exceed $ 10,200.00. Obviously Westfield would pay their own consultant the local cost of 15%. Board of Trustees Town of Westfield Page 3 June 20, 1977 After repeated unsuccessful attempts on the part of Carmel to enter into a formal agreement with Westfield to implement the above action, the Indiana State Board of Health asked Carmel to proceed with the study of the Washington Township area in addition to the Clay Town- ship area, thereby expediting completion of the Regional Facilities Plan. By Carmel Board of Trustees action on October 28, 1975, Clyde E. williams and Associates was authorized to proceed with this work, with Carmel to pay for Westfield local share of 15%. These required services were performed. To date, Westfield has submitted no invoice for engineering services their consultant provided for preparation of the Regional Facilities Plan. It should be readily apparent that Indiana State Board of Health and Environmental Protection Agency cannot nor will not distribute any Federal or State money for any services without legally certified documentation that the services have been performed and that they are determined by Indiana State Board of Health and Environmental Protection Agency to be eligible costs as defined in the grant award. to us certified documents and invoices covering If you will forward _. ~-~ we will transmit then to Indman~ our cost related to -P- J ...... ~ Protection Agency for their ~tate Board of Health and ~nv~ro~m~ .... 1 determination of eligibility for grant payments. After their approval and after Carmel has received these funds, we will transmit them to you. From the time the Environmental Protection Agency grant award was made, Carmel has incurred local costs on behalf of Westfield in the following 96th Street Plant study - $ 5,667x 15% = $ 850.00 Services Area Study - $ 8,800x 15% = $1,320.00 Please advise if further clarifications are necessary- s ely s,v-,,', I%W'/ Albert B. Pickett / Mayor City of Carmel CITY COUNCIL MEMBERS E. DAVIS COOTS OR WALTER J. DEAN MINNIE M. DOANE JAMES 0~ GARRETSON STANLEY MEACHAM JANE A. REtMAN FRED T. SWIFT RESOLUTION WHEREAS, it was voted at the meeting of the Common Council June 20, 1977, that the Clerk-Treasurer be authorized and instructed to prepare a resolution expressing commendation and appreciation for the untiring and valuable service rendered to the community by 0LIVEBRUN~ER and DORISHINSHAW as members of the Board of the Carmel Public Library and that the Clerk-Treasurer be further authorized and instructed to spread a copy of such resolution upon the City Records and to transmit a copy thereof to M_rs. Brur~uer and M_rs. Hinshaw, and WHEREAS, June 30, 1977, marks the completion of the forty-eighth year Olive Branner has served on the Board and the twentieth year Doris Hinshaw has served on the Board, giving generously of their time and efforts, unselfishly in all deliberations, ~nd WHEREAS, during those years the Carmel Public Library has expanded its facilities and enlarged its services to the community, and this growth on the part of the Carmel Public Library has been due in large meastures to the inspiration, zeal and devotion of Olive Brunner and Doris Rinshaw, now .i.~J~REFORE BE IT RESOLVED, that the members of the City Council extend to Mrs. Brunner and Mrs. Hinshaw its humble expression of esteem for them in serving the commonaltY faithfully and well, and its best wishes for good health, success and prosperity for many years to come.