HomeMy WebLinkAboutBPW-05-10-77 MINUTES OF THE
BOARD OF pUBLIC WORKS
May 10, 1977
The regular meeting of the Board of Public Works was called to order at 3:05 PM
by Mayor Pickett, who presided. All members and Clerk-Treasurer were present.
Mr. Kern moved to dispense with the minutes and approve them as received, Mr. Hohl
seconded it and it passed unanimously. '
SEWER sYSTEM REHABILITATION: Mayor Pickett stated the proposed contracts regarding
the sewer system rehabilitation had been reviewed by the City Engineer and. the
Utilities Manager. The local share is $5,300.00. Mr. Kern moved the contract with
Clyde E. Williams and Associates be approved subject to the concurrence of the
City Council, Mr. Hohl seconded it and it passed unanimously.
FACILITIES TO CONTROL WASTES FROM DOWNTOWN WATER PLANT: M~yor Pickett stated this
item is s~methiD~we are in violation of and are ma~l.ed to do. Project construction
cost would be roughly $60,000.00. Mr. Kern moved to approve proposed contract with
Clyde E. Williams & Associates to proceed with the planning of facilities to control
waste from the downtown water plant subject to the consent of the City Council,
Mr. Hohl seconded it and it passed unanimously. Mr. Hohl to review the contract and
come up with an exact fee charge before going to the Council with it.
C__ITYBUILDING W~~R'M & SEWER BILL: Mr. Hohl stated the City Building had justbeen
payingmlnimum bills for water and sewer this past year and the meter was read for
the first time in over a year aud a build up over the minimum resulted in a water
bill of about $60.00. The Mayor stated 1977 budget was prepared based on just
minimum bills as per last years experience, therefore there was not enough money in
the budget for that size bill. Mr. Hohl stated the Utility Company needed approval
from the BOard of Works to defer payment of that bill until next year's budget is
effective. Mr. Kern moved to table this item until a transfer could be determined,
Mr. Hohl seconded it and it passed unanimously.
ENGI~W~.~TNG FOR SIDEWALKS: Mr. Hohl Stated he had received two proposals for designing
sidewalks on ll6th St. from Keystone to Haverstick Road and at Guilford on west Main
~o Wilson Village as follows:
Floyd Brown Co: not to exceed $7,000 without City's approval
Anderson, IN
Weihe Engineers, Carmel: not to exceed $7,800.00
Mr. Kern asked if the City could do some of these smaller engineering jobs ourselves.
Mr. Hohl stated he did not have the time nor the staff. Mr. Kern moved to approve the
Weihe Engineer bid because they put a definite ceiling on the amount. Floyd Brown
left the option open, Mr. Hohl seconded it and it passed unanimously.
BID AWARD FOR SLUDGE TRUCK: Utilities Manager stated out of the five bids received
for a sludge truck, three were not acceptable because a bid bond was not included in
the bids. Omt of the two good bids, only one met the specifications, therefore he would
recommend that one, Big Wheels, Inc. of Paxton, Illinois in the amount of $38,328.00
be approved. Mr. Dougherty stated he had contacted all Councilmembers except
Minnie Doane and Jane Reiman and they all gave their approval for the purchase. Mr. Kern
moved to accept the bid as recommended, and proceed with getting EPA approval, Mr. Hohl
seconded it and it passed unanimously.
Page 2
5/lO/??
ASPHALT PAVING BID: City Engineer stated he had reviewed the asphalt paving bids
opened at last board meeting and had determined Avco and Shumaker were very close.
Mr. Hohl stated he would like to tr~ a relatively new procedure, a non-woven fabric
membrane applied with the asphalt cement on existin~ pavement, then an overlay
asphalt is done over that. This is supposed to seal moisture and greatly retard
cracking. It will increase the surface job if this is used on 126th St. about
$5,@00.00. If this procedure is used, Shumaker bid will be a little less. If we
don't use it, Avco will be less. Mayor Pickett stated he didn't feel the process
had been tested enough to definitely state it increases the life of the pavement.
City Engineer moved to approve the use of the non-woven fabric membrane and award
the contract to Shumaker, Mr. Kern seconded it and stated he did so because we paid
an\engineer to give us recommendations. Motion passed 2-1, Mayor Pickett voting nay.
~0ND RELEASES: City Engineer moved to release bond on storm sewer and street
reconstruction at Newark Reconstruction, Phase III in the amount of $53,100.05,
Mr. Kern seconded it and it passed unanimously. City Engineer then moved to release
bond on cleaning and reconstruction at Blue Woods Creek. Hamilton County Drainage
Board had approved it for release, Mr. Kern seconded it and it passed unanimously.
CLAIMS: Mr. Eern moved to approve claims numbering ~1670-2140 totaling $1,370,081.9~,
~r. Hohl seconded it and it passed unanimously.
_UNCOLLECTABLE WATER BILLS: Clerk-Treasurer requested approval for journaling out
uncollectable water bills totaling $186.75 and transferring meter deposits to pay
portions of bills (list attached). Letters had been sent to all customers on list ~
and came back marked "no forwarding address". Mr. Kern moved that the bills presented
by the Clerk-Treasurer be stated as bei~ uncollectable, Mr. Hohl seconded it and it
passed unanimously.
~IR~ DEPARTMENT PERSONNML: Fire Chief SWails stated James R. Callahan, John E. Burger
amd Eenneth L. Slater will have completed one year probation as required on May llth.
He requested these men be promoted from Probationary Fireman to the rank of Fireman.
Mr. Kern moved Fire Chief Swails request be approved, Mr. Hohl seconded it and it
passed unanimously.
There being no further business, the meeting was adjourned at 4:30 PM.
ATTEST: ~ /
~Pe~ Lou Smith
Clerk-Treasurer
Approved:
~r~t B. ~cket%, M~yo~ :' ·