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HomeMy WebLinkAboutBPW-05-24-77 I~IUTES OF THE BOAK~ OF PLUSLIC WORKS May 24, 1977 The regular meeti~ of the Board of Public Works was called to order at 3:10 p.m. by Mayor Pickett, who presided. All members and Clerk- Treasurer were present. Mr. Kern moved to dispense with the reading of the minutes of the last regular meeting and approve them as received, Mayor Pickett seconded it and it passed unanimously. PROCEDURE ~OR OBTAINING RECORD OF PROPERTY .O~ER.: ~yor Pickett read memo from Clerk-Treasurer requesting the Board of PubliC Works initiate the procedure of req~fring the billing clerks to ask the person contracting for water and sewer service if they own or rent the property which w~t he served by the utility. If they rent, the clerks should then request the name and address of the owner and enter it on the work order. Mr. Kern moved the procedure be adopted as suggested, effective immediately, Mr. Hohl seconded it and it passed unanimoumly. PURDUE UNIVERSITY-LYN~W. OOD FAR~. AGHEEMENT: Mr. Kern stated the agreement p~pared by Purdue's attorney is in conformity with a previous agreement entered into by letter with the exception that #8 of that agreement provides that Carmel agrees to provide water to the above real estate (Lyrm~ood Farms) at a cost no g~ater than $5.00 for each 1000 square~..feet. That is agreeable, except that in letters, this was limited to 100 acres, therefore he stated he would move that the contract between the City of Carmel and the Trustees of Purdue University concerning the L2~ood Farms be approved at this meeting subject only to having this contract be conformed to our previous agreements, that is limited to 100 acres and that it does not co~cern in an~ way the com~ect~on or tap fee, it coucerus only the acreage fee. Mr. Hohl seconded it and it passed unanimously. Agreement was st~ed. FOMPING EQBIPMENT~LAYNE NORTHERN: Mayor Pickett read letter addressed to Steve b~.~=ick from"'Layns-Northern stating they had se~t the approved drawings for pu~oing equipment for the ~ity of Carmel to their pump factory in Memphis, Tennessee for production. Layns-Northern is the sub-contractor to Evans Construction Co. for supplying the three high service pu~s for the ~977 Water ~cpansion Project. They face a penalty after August lOth, if La2ne-Nortl~A-~ is not able to supply the pumps to them. The factory is currently holding their order for ~he pumps until they give them the definite go-ahead. If they gave them the go-ahead today, the factory estimates shipping date on the three high service pumps to be the last of August, and in reality, the middle or last part of September before the contractor would have the p~s installed. Since the pumps are needed before tkis, they are requesting the City allow them to use the cast iron enamelled shells for th~s project. Because of the smoother surface of the cast iron enamelled shells, they can increase the efficiency on the 5-stage high service pum~s fro~ 82% to 84%. They w~w_ld not be able to increase the efficiency on the well pump si~e it is only a 2-stage bowl. They would also give a five-year guarantee on-the ~ast iron enamelled shells over the present 1-year guarantee on the ni-resist shells on both the ~high service pu~os and the one well pump for using cast iron enamelled bowl construction. Utilities Manager stated there is a possibfllty that we could have similar caused problems in the well that we had at the High School Wells and there are several thouSand dollars of repairs necessary there. Mr. Hohl stated the contractor ref~ed to do any work until the contract was signed and he had talked with Mr. Uhrtck yesterday and was told it Would be three weeks before the contracts could be simued. Cl~rk-Tre_a$. stated the bonds would he delivered in a week and the co~rac~'d-c$uld-Se smg~e~ then. Nayor Pickett suggested tabling this matter until more details could be worked out. M~. ROhl moved to table this it=m, M~. Kern seconded it and it passed unanimously. Q..F~ICE EQU!P~T: UTTT.ITIES: Ut!!fties Manager and City Engineer recommended purchasing two calculators: one for $152.55 and one for $206.10. Mayor Pickett stated he would rather deal lscaIly and suggested buying from Haber. Mr. Kern moved to allow the purchases as presented, Mr. BOhl seconded it and it passed S~T DESIG~ APPROVALS: Mr. J. R. Nicely appeared before the Board to obtain appreval for location and constructiom details for Medical Drive. Mr. ROhl m~ved to approve the location and comstruction details as presented for Medical Drive but nct necessarily does this bind the Board to accept dedication, Mr. Kern secomded it and it passed unanimously. Mr. Nicely also requested approval for Esyst~ne Way. Mr. Hohl moved the Board concur with the design of Keystone Way with the exception that the parking spaces be restricted to ~,~l~yse parking or removed, and the corner be radius with Burger Chef and the City encurs ne ~iab~l~ty to accept dedication by thi~ approval, Mr. Kern seconded it and it passed unanimously. Mr. Hohl requested some clarification on what constitutes acceptance of a dedication of a street. PURCHASE OF D~P TRUCK: Mr. Eohl stated he had budgeted $10,000.00 for purchase of a new dump tr~ck and suow plow. Three or four thousand do21ars would be re~,*~ed to ceme from each ut~31ty, and he w~uld ~ to advertise for bide. Mr. Kern moved to advertise for bids ~for'a dump track subject to dhecking with the Council. Mr. Hohl seconded it ~nd it p~ssed unanimeusly~. Mr. Hohl sta~ed he had also budgeted $1,300.00, one-tkird the cost of a pick-up track to re- place a present one. Mayor Pickett stated he would l~ke some more discussion on this item before autheriz~g purchase. STONE..~EDGE .E..$TATES; REQUEST FOR WATER AND S~WER SERVIa: Mayor Pickett read - letter from James W. Oberea requesting approval of water and sewer for Stone- hedge Estates IV Section, 56 lots on the scuth side of 146th street just west of St. Road 31 .- Mr. Kern stated he felt we were not in a position yet to give additional heck-ons to the north sewer plant in view of our obligations we are involved ~in cu~£~ractually. Mr. Ke~n then moved they b~ advised that the Board of Public Works is not now in a position and probably ~1~ net he in a position for a short term foreseeable future to give them an answer. Mr. N~hl seconded it and it passed unanimously. Mr. Hohl then moved to approve connections of the 56 lots t~the Carmel Water system subject to the developer prQvidtng the necessary off-site oversizing or extensions to cor~ect with fature water main extension proposed by another developer at such time as th~se mains are constructed. ~r. Kern seconded it and it passed unanimously. There being no further ~business, the meeting was adjourned at 4:50 p.m. Clerk-T~easurer ~