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HomeMy WebLinkAboutBPW-03-08-77 MINUTES OF THE BOARD OF pUBLIC WORKS March 8, 1977 The regular meeting of the Board of Public Works was called to order at 3:0~ PM by Mayor Pickett, who presided. All members were present except Mr. Kern, who a~rived at 3:1~ PM. ~wlr. Hohl moved to dispense with the reading and approve the minutes of the last regular meetim~, Mayor Pickett seconded it and it passed unmnimously. MILLION G~TJ.ON STORAGE TANK: Steve Ub_rick of Clyde E. Williams & Associates was present. Mr. Uhrick stated the contractor had contacted him and has asked to substitute a roof system called a trocal roof system in lieu of our specified built-up roof. In simple terms this means re-placi~ the felt with a plastic membrane. Mayor Pickett asked what the cost would be. Mr. Uhrick said there would be no cost to us. Mayor Pickett asked if we had any data on this roofing system. Mr. Fred Hohl stated he had the literature. Mr. Hohl did ask Mr. Uhrick what would happen if kids climbed the fence and kicked through the stones and did damage. Would that damage be any worse than what we might expect with a built-up roof? Mr. Uhrick did not feel there was any difference between the two. The Mayor asked Mr. Hohl if he had ever seen one in use. Mr. Hohl stated he had not but has seen the materials and it looks good. Mr. Uhrick said it comes with a five year guarantee which the built-up roofing system does not have. And for another $200 you can get an additional guarantee of five years at your option. Fred Hohl moved that we accept the contractor's alternate trocal roof system. The Mayor seconded the motion and it passed unanimously. Mr. Uhrick then said the contractor has asked what are the possibilities of raisim~ the entire elevation of the million gallon ground storage tank 2 ft. His concern is over the potential ground water problems. The bottom of the slab is presently located right at the location of the ground water. Mayor Pickett stated he would not personally be ready to approve this unless it was am absolute necessity. Mr. Hohl did not feel they should approve this in advance but leave the subject open if there is a real and true problem involved. Secondly, since there is not any elevation drawing in existence that shows the proposed tsn_kwe should have one. Mr. Uhrick s~id there is no eD~ineering reason why it should not or could not be raised. The contractor just wanted to know what the possibilities are and he thought it would be fine to leave it that we'd just have to wait till the hole is opened to see exactly what the conditions are. Mr. Kern agreed it ought to be left alone till they know what they have to do. M~vor Pickett stated it should be left as is and no action was taken on it. STO~Y OF WATER SERVICE AREA: The Mayor said the study would primarily be to come up with service charges on the most recent attempt at setting a water service area, one of many such attempts. Mr. Steve Uhrick, of Clyde E. Williams & Associates, said the purpose of this study is to ~in calculate the charges for service based on the new service area. It is proposed to be like the format of the May 1976 report with the addition of pricing out the future water treatment plant based on ion-exchange softeniD~ if in the future the State Board of Health would approve this mauner of softening. Again they will be re-looki~ at and re-sizing the entire distribution system. The fee for the work would be on a payroll times g multiplLer of a 2.~ basis with a not to exceed amount of $~,~00. The Mayor said unfortunately we have had to have a number of studies due to the consta~t changes in the water service area and hopefully this will be it. The Mayor asked Mr. Uhrick when he contemplated having this study completed. Mr. Uhrick said l½ weeks after the fire P~ge 2 flow situation is resolved and when we determine what fire flows we intend to use to give him an idea of the numbers and another week after that he could have the final report to the Board of Public Works. Mr. Kern moved that we proceed with the contract. Mr. Hohl seconded it and it passed unanimously. TRUCE REPAIR AND REPAINT ESTIMATES: Mr. Hohl stated that an employee had taken three of the trucks that were badly rusted to the Bodypro shop and got estimates for the work. Truck #7 estimated $222.60 cost to sewer department; ~ estimated at $2~7.60 would be split between the water, sewer, and street departments and ~20 estimated at $277.60 which included a new right door. Mr. Hohl said the work would be adviseable to do. Mayor Pickett agreed. Mr. Kern moved to repair the trucks. Mr. Hohl seconded it and it passed uuanimously. TREE CUTTING A~PROPRIATION: Mayor Pickett said there was no action to be taken at the present time. There was some indication there might be some funds transferable instead of appropriating the funds for this. Mr. Hohl clarified that the Council has to approve the appropriation. Mr. Kern asked Mr. Hohl when he planned to go to the Council. He said that it was on the ~genda last time but he was unable to be there. The Mayor felt there should be some more discussion on this and it will have to go to the Council. SHOP MECHANICS TOOLS: The Mayor presented a purchase order and asked Mr. Hohl to explain what was involved. Mr. Hohl said they budgeted $~00 in the MVH funds to match with $~00 from each the sewer and water departments to purchase $1200 worth of tools for the shop to work on vehicles and equipment repairs. Mr. Hohl felt this purchase should be reviewed and approved in advance of the purchase by the Board of Public Works. Mr. Hohl stated that the new tools would be placed in a mechanics tool cabinet with padlock and bar.and only department heads would have access to the cabinet. The M~yor said if we invested this kind of money in tools he wanted to have some means of controlli~ this set up. Mr. Kern moved to approve the purchase of the tools. Mr. Hohl seconded the motion and it passed unanimously. REPLACEMENT FORM~E~ MECHANEY: Mr. Hohl wanted authorization to hire somebody to take ~ike Mechaney's place. He also wanted to know if there had to be an ordinance. Mr. Kern said that since all city employees' were on a salary ordinance then yes, we will have it amended to include the new employee and his salary. Mr. Hohl stated they had replaced some manpower employees recently and wondered if they should be on an ordinance. Mr. Kern stated they should and whenMr. Hohl hired a man to replace Mike Mechaney to give him the nsmes of the other recently hired employees to also be but on the ordinance. Mr. Hohl asked about p~rt-time s~mmer help; should they be put on an ordinance? Mr. Kern said they also should be put on an ordinance when the time comes to hire summer help. Mr. Kern moved to hire a replacement for Mike Mechaney. Mr. Hohl seconded it and it passed unanimously. ~ACATING STREET AND ~ING TO PROPERTY OWNERS: Mr. P~lph Chapman of Century 21 presented a plat in RolllngMeadows 3rd Section to show a street that has not been used and never will be. One of the two property owners on one side of the street has asked that it be vacated. Mr. Chapman asked that the Board of Public Works consider it and brought a plat to show where the street was located. Mr. Kern told Mr. Chapman that it was his recollection that a petition had to be filed in court; and that the City would not fight the petition. Page CURB-CUTS RE: ~M~MUR TREACHE~S'S & ZANTIGO'S: Mr. Doug Church, attorney representingArthur Treacher's and Zantigo'~ stated they have applications pending for achitectural design and lighting approval before the Plan Commission following the firet public he,ring they were referred to the Technical Review Committee. At that time there was some discussion by the Technical Review Committee in regards to the location of the curb-cuts leadi~ into the two sites which are located on the ~ corner of Keystone Way and Carmel Drive. Mr. Church said that it was his understanding from Mr. Hohl that the consensus on safety factors as well as aggress and regress that there be a cut on Carmel Dr. from each of the two locations, of single cuts and that the cuts as to the property located in,mediately on the corner be so designed that it would take traffic out on Keystone Way as an exit cut in addition to the cut on Carmel Dr. Based upon that recommendation the plans were redrawn to reflect that design. They then went back to the Industrial and Commercial sub-committee and had some le~thy discussion at the February meeting and that meeting resulted in a vote i to 1 and 2 extensions. The Plan Commission decided there should be further study done. Then Mr. Church said they went back to the Industrial and Commercial committee and received a favorable recommendation on the application to the Plan Commission based upon the Board of Public Works givi~ approval as to the curb-cuts locations. Mr. Church presented the site plan showing the locations of the curb-cuts. He then stated that he had a discussion with Mr. Hohl and that the Board of P~blic Works does have the jurisdiction to permit curb-cuts on those city streets which have accepted Carmel Dr. being one. Mr. Hohl mentioned that at last might~ Council meeting that there were no prior limitations on entrances on Carmel Dr. After lengthy discussion Mr. Kern moved to approve the curb-cuts. Mr. Hohl seconded it and it passed unanimously. WOOD CRw~y~ S~B-DIVISION: WATER & SEWER: Mr. David Beery was representing Schneider Engineering Corp. in regards to request application for availability of sanitary sewer and water for proposed Wood Creek sub-division. Mr. Beery said they are proposi~ 311 lets on 20h acres. Mr. Beery was under the impression that after the well was put in and with the million g~llon storage tank there would be enough water. The M~yor said he was not certain about the water capacity. Also the well is to replenish the supply for the Brookshire Water Treatment Plant which does not add any overall water to the system. M~yor Pickett said the City was just replacing a defective well to bring it up to capacity. He also felt there were some calculations that needed to be made before allowing 300 additional homes on this system. Mr. Hohl suggested Schneider Engineering submit a letter asking the specific questions and then we could more readily answer them. The Corp. was asked when they would start to build and they stated if everythingwas in order; by June 1977. Then they would hope to have 60 lots developed in 15 months. The M~yor said the purpose of building the million gallon storage tank was to take care, in the next 3 to ~ years, the commitments we already have and he will not take ~ny action to over extend ourselves. Mr. Kern stated that no matter where they get their water they would be annexed to the City, the M~yor agreed. ~yor Pickett felt by the next meeting the Board could have something resolved about the water and sewer availability. ADVERTISEMENT FOR SLUDGE TRUCK AUTHORIZATION: Mr. Jim Dougherty, Utilities Manager, presented to the Board pictures of a new sl~dge truck he wants to purchase. Mr. Kern made the motion to approve expenditures for the truck. Mr. Hohl seconded it and it passed unanimously. Page COMPu~R PROGRAM CHANGE FOR BILLING ESTIMAT10N: Mr. Dougherty brought to the attention of the Board of Public Work~ that he had received a $500 bill from the computer company. Mr. Hohl stated the computer company has spent more time and money than they anticipated doing to make the program operate. It still has built-in problems that have been there since day one. They do have the skill to fix them but not to eager to do it for nothing. Mr. Dougherty said that we had been with this company for about two years, which is longer than we had been with any other company and it was the first time they had ever requested any additional money for program changes in bill estimating. Mr. Kern moved that the Board authorize the expenditure of the $500. Mr. Hohl seconded it and it passed unanimously. AUTH0~ZATION FOR 0NEADDITIONAL BILT.T~GEMPLOV~r~.~ Mr. Jim Do~herty recommended that we hire an individual on a three day a week basis. Also he would recommend $?,800/ye~r or as it works out $3.75/nour. The Mayor was opposed to unless it was for a full-time instead of a part-time employee. Mr..Kern felt it was a reasonable rate. The Mayor said if Jim was going to start the employee at that rate then he would urge him to get someone who was well qualified. Mr. Dougher~ said he hoped to, and requested authorization to hire someone on z 3 day a week basis. Mr. Kern made the motion to approve this request. Mr. Hohl Seconded it and it passed unanimously. AUTHORIZATION FOR WAmRR TOWERMAINTR~I~CE PROGRAM/ Mr. Dougherty said this was discussed some time ago and at that time was given authorization but which was later rescinded because of other expenditures. Mr. ~3ugherty had an estimated cost of $12,000 or $13,000. The work to be done on this is to have a company come in and clean and inspect the tank and write up a report as to what needs to be done. Mr. Dougherty stated he wanted authorization to proceed with advertising for the final paintin~ and repairs to be done. Mr. Kern moved to approve expenditures. Mr. Hohl seconded it and it passed unanimously. FIDELITY CEN~R: Mr. Dou~ Church attorney representing the center and architect Dick Pollak appeared before the Board. Mr. Church stated they have pending with the Plan Commission and before the Board of Zoning Appeals applications for expansion of the present Fidelity Bank Center ~o include a six story addition which is under a special exception application. The other application is a chan~e in development plan. There are also architecture design and lighting applications pending. In the Plan Commission there has been no problems except the sanitary sewer availability. There has been discussion on this topic said Mr. Church. They did find out they could use holding tanks which will work.but would like to hook onto Carmel's as soon as possible. Mr. Church stated it had been recommended to him by members of the committee that they come to the Board of Public Works to see if the Board would approve a single service sewer line running from Fidelity Center to an exsisting sewer line, which figures approximately $900,000 to $100,000.00, for a sewer to serve that purpose. Mr. Church said his objectives were to get approval so Fidelity Center could move forward and to try and accomplish this in such a way to make the Board and the Plan Commission happy. Mr. Church realizes the holding tanks are operable and would agree to hook-on to any available sanitary sewer to the mearest location as soon as its available. Also to the extent that if there is any question on the tax base yield from this development that he would petition for annexation by the City and in that petition waive any objection to the three year service requirement that seems to be implied by certain cases. This project, Mr. Church stated has a price tag of 6~ to ? million dollars. Mr. Church said what he wants from the Board of Public Works is guidance to know if they should Page ~/8/77 proceed with this project. If so they will submit a detailed report to the Board of Public Works. The M~yor reminded Mr. Church that there was not availability on the Keystone Interceptor or the north plant. Mr. Hohl said he would like to see a preliminary outline on the thi~~s Mr. Church would be willing to agree to. Mr. Church agreed to submit an outline. There bei~ no further business, the meeting was adjourned at ~:30 PM. On this 9th day of M~rch the continued regular meeting of the Board of Public Works convened at 3:~ PM. Mr. Hohl made the motion to approve claims numbering 70~ thru ll~ totaling $~1~,936.~1. The M~yor seconded the motiou and it passed unanimsouly. There being no further business, the meetio~was adjourned at 3:~7 PM. ATTEST: Peggy ~ou Smith O~erk-Sk-easurer Approved: