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HomeMy WebLinkAboutCCM-02-21-77 MINUTES 0E ','HE CITY COUNCIL MEETING February 21, 1977 The regular meeting of the City Council was called to order at 7:30 PM by Mayor Pickett, who presided. All members, City Attorney and Clerk-Treasurer were present. Councilman Reiman ~ve the invocation. Mayor Pickett led the pledge of allegiance. WATER SERVICE AREA ORDINANCE: Mayor Pickett read the title of ordinance introduced at last meeting entitled, "Ordinance to establish service area for the Carmel Water System and to repeal Ordinance ~A-47." Councilman Garretson moved to amend the ordinance to change the southern boundary of 106th St. to 96th St., Councilman Doane seconded it. Councilman Coots asked the reason why the change to 96th St. after the special council meeting and the meeting of the 7th. CoUncilm~ Garretson stated that Councilman Swift objected to suspending the rules for that very reason and after conversations with him, the MaYor and Mr. Coma of Steeg Co., by accepting the area south of 106th St. it will not affect the rate schedule. It is not an area we are presently servi~but is an area the City could claim in the future. Rather than relinquish any claim to the mains by this action we would be protecting our rights, Mr. Ken Thompson asked if Councilman Garretson's statement of extending the area not affeeting the rates would mean the availability rates. Councilman Garretson stated it was his understanding it would have very little effect. Mr. Thompson asked how we were goi~ to physically construct the mains to serve that area at any poin~ in the future. Mayor Pickett stated he didn't feel just because the ordinance was enacted that we would be making any definite commitment to serving it at this time. Mr. Thompson asked what the basis of determing rates were going to be by taki~ that area in. Councilman Carretson stated it would be the Fiscal Consultant that would make that determination on the basis of both the Steeg and the Clyde E. Williams ~eport. Joe Dawson stated there was quite a difference in the reports amd the builders are concerned what basis will be given to the Fiscal Consultant's to base their figures on. Mayor Pickett stated he would set up a meeting with the Council, McCullo~gh & Associates, and representative from the rating bureau. Motion to amend passed 6-1. Councilman Coots voting n~y. Councilman Meacham moved to adopt proposed Ordinance A-48 as amended, Councilman Reiman seconded it. Councilman Carretson moved to suspend the rules and pass on the proposed amended ordinance tonight, Councilman Doane seconded it and it passed unanimously. Motion to adopt ordinance passed unanimously. SPECIAL COUNCILMEETINC: Councilman G~rretson moved to call a special council meeti~February 28, 7:30 PM for the purpose of reviewing the data necessary for proposed water availability rates and proposed water bond issue, Councilman Doane seconded it and it passed unanimously. NEW WELL ~: Councilman Reiman stated she had noticed in the minutes of the Board of Public Works that a contract for new well ~9 had been awarded to Layne-Northern and she remembered last spring a meeting the Council had attended regarding the fact that well #8 was not productive and the understanding she had was that the cost and responsibility of constructing a new well was thought to be partially Layne-Northeru, the contractor, and Clyde E. Williams the design engineer. She was concerned about awarding a contract to the same contractor that had done the other job. Mayor Pickett stated he felt they were obligated Page 2 2/21/77 to accept their bid inasmuch as it was the low bid and there has not been anything resolved yet on the liability. Mr. Kern stated he was glad Couucilman Reiman had brought it up and it had slipped his mind and felt they were in breach of their warrenty and would pursue it. FRINGE BENEPIT PROGRAM: Mayor Pickett read proposed Ordinance #D-111 setting forth fringe benefits for the employees of the City of Carmel. Mayor Pickett stated this was set up on the sane guidelines as the State and pretty much the same as Indianapolis. Councilman Garretson moved to anend the second to last paragraph on page 3 to read; following the word affected there be a coma and the language "and to the Common Council of the City of Carmel." Councilman Reiman seconded the motion and it passed unanimously. Councilman Coots stated it disturbed him to leave the workmen's compensation benefit open-ended with no length of time set, possibly un~unded accounts. Councilman Garretson stated he believed we were still small enough to deal with it on a case to case basis. Councilman Coots stated we could review it for two weeks and see if we could come up with any different wording in that area. Council- man Swift recommended the Mayor go over the proposed ordinance with the Clerk-Treasurer to see that all points meet with State Board of Accounts approval. Ordinance was shown as beio~ introduced. UTILITIES BUDGET: Councilman Reiman stated she had a continuing interest in utility expenditures since she had wanted a budget passsd and had called the Clerk-Treasurer a week ago aski~ some questions regarding expenses in the utility department. She stated this concerned her because she thought we s~ould be conserving money and thought the Mayor felt the sane way because he had expressed a concern over not allowio~ too much overtime in the Police Department. Councilman Reiman stated utility billing clerks had received sizeable overtime compensation the last few weeks. For the first two weeks in February, one billing clerk had received $177.00 in overtime for 30 hours overtime work at $5.91 an hour plus her regular pay of $315.00. The first pay period in January she received her regular salary, $315.00, plus $106.00 overtime, the second pay period she received her $315.00 plus $121.00 overtime. Another billing clerk did 12 hours overtime at $5.88/hr. Councilman Reiman stated she brought this up because this was another reason why we have got to get the utilities on a budget. Councilman Reiman stated she didn't feel any employee should be asked to work that many hours a week and secondly we are paying time and one half which is too much money. When we work out this utility budget, if we run into a time when we need more hours put in, a part-time person could be brought in at half the price and would do the work in the buildi~ under supervision rather than working at home at time and one half rate. Mayor Pickett stated he was not aware that had occurred. He stated he would check into it. He stated ordinarily he would have expected a supervisor to have briefed him on something of this magnitude. Co~_ucilman Meachan stated it had been brought up several times last year that the Council should get information pertaini~ to the agenda items with the agenda and they didn't get it antil tonight. Councilman Reiman stated it would have been difficult for her to get the information to everyone. Mayor Pickett stated if anyone had any questions along these lines they should call him and he would immediately look into it. Councilman Doane stated she felt if Coaucilman Reiman or any of the Council would just hand write the information and get it to the City Building, someone could get it out. Clerk-Treasurer stated she could attach everything to the agenda and get it out if that was what the Council wanted her to do but she had to get the information first. She stated she had not received a copy of the fringe benefit progran ordinance or other information the Council had received. Mayor Pickett stated he had just gotten it out that sane day. Meeting was recessed at 8:50 PM. Meeting was re-convened at 9 PM. Page 3 2/21/77 NORTHW00D HILLS CIVIC ASEO: DRILLED WELL: M_rs. Sharon Clark, representing the Northwood Hills Civic Association, read a statement; copy of which is attached to the minutes, stating the concern the residents had that their domestic wells would be effected by the drilling of wells by the City of Carmel. Mayor Pickett stated that from the information he had received from the USGS, the domestic wells would not be effected. Mrs. Clark stated she had been told her well would be effected slightly. Counailman C-arretson stated he felt the question must be addressed "what if" a particular problem arose. Mr. Kern stated that unless we devise some immunity somewhere we would probably be liable, and the Council would probably want to compensate anyone for damage to their domestic well. Councilman Coots stated he didn't feel Mr. Kern meant to imply that the City would stand ready to re-drill anyones well effected by Well #9 drilled at Lynnwood Farms. As homeowners, none of us have vested rights in minerals or the water or those thi~s that flow beneath our properties and in the event something like that occurs it may be a matter the Council would need to take up at that time. EDC: STANDARD LOCKNUT: Jeanne Morey, member and secretary, of the Economic Development Commission, appeared before the Council with Dr. Reimer of Standard Locknut and Mike Richard of Merchants Bank aud Trust to request the adoption of Ordinance #D-112 authorizing the City of Carmel to issue its "Economic Development First Mortgage Revenue Bonds,(Standard Locknut and Lockwasher,Inc.)" amd approving and authorizing other actions in respect thereto. Bonds to be in the total prinoipal amount of $1,2~0,000.00 for the purpose of procuring funds to pay the costs of acquisition, construction and equipping of the facilities. Mr. Kern stated there would be no liability on the City's part for payment of these bonds. Resolution from the Economic Development Commission recommending the passage of the ordinance was read by Mayor Pickett. Councilman Meacham moved to adopt proposed Ordinance #D-112, Councilman Reiman seconded it. Councilman Meacham moved to suspend rules and act on the ordinance tonight, Councilman Doane seconded it. Motion failed ~ ayes, 2 nays. Councilman C-arretson and Coots voti~nay. Ordinance was sho.~n as being introduced. Councilman Coots stated he would like to have an opportunity for a little more time to become familiar with the Economic Development Commission. SPECIAL APPROPRIATION REQUEST: Mayor Pickett stated City Engineer, Fred Hohl, was not present to discuss the special appropriation he had requested be put on the agenda; therefore he would table it until next meeting. CATV: Councilman Swift stated all the Council members had received a letter from the Hamilton Co. CATV requesting a rate increase. Mayor Pickett stated it would be put on the agenda at the next meeting and possibly have a representative from the CATV present. Councilman Coots stated he would like some background information on it. Councilman Swift stated we should make sure our inaction doesn't guarantee an increase in the rates. LYI~-NW00DWELL SITE: Councilman Garretson moved to add Lynnwood Well item to the agenda, Councilman Coots seconded it and it passed unanimously. Mayor Pickett stated he had met with Mr. Hensel, of Purdue, and what is proposed is they will send a resolution to the Governor, the Governor will appoint three appraisers to come up with a fair price for that piece of land for a well site. They still are wanting additional concessions. They would like to have availability on that land at present day prices. Council agreed by concensus the Mayor should nail them to a set number of acres so we could put a price tag on it. P~ 4 2/21/77 There being no further business, the meeting was adjourned at 10 PM. ATTEST: Peggy Lou Smith Clerk-Treasurer Approved: