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HomeMy WebLinkAboutCCM-02-21-77 Finance Meeting MINWfES OF TEE BOARD OF FINANCE MEETING February 21, 1977 The bi-annual meeting of the Board of Finance was called to order at 10:02 PM by President Minnie Doable. All members, M~yor, City Attorney and Clerk- Treasurer were present. Meeting was called for the purpose of designating the banks that will serve aS depositories for public funds. Proposals from the three banks were read as follows: American National Bank $ 4,690,376.06 Carmel Bank & Trust ~,186,~38.00 Union State Bank 34,1~9,494.33 Copies attached to original minutes. Councilman Coots moved to approve the proposals as received, Councilman Garretson seconded it and it passed unanimously. City Attorney stated when the Clerk-Treasurer has extra money to invest she is to come to the Board and get approval to invest the money. Clerk-Treasurer stated there is a.resolution on the books passed in 1974 allowiD~ the Clerk- Treasurer to invest as the money became available and the Council had been informed by the City Attorney at the beginning of 1976 that all actions taken during town status applied to city status. Councilman Garretson stated he didn't feel it would be adviseable to require the Clerk-Treasurer to come to this Board everytime there is investments to be made. We might lose a lot of interest. Councilman Doane asked if it would be well for the Board to pass a new ordinance at this time to authorize the procedure. Councilman Garretson stated if we accepted that that resolution was no good, we would have to do the same with all others. Mr. Kern stated the State Board of Accounts does not care whether this procedure is done but he did not always agree with the State Board of Accounts and he did not think it could be done this way. Clerk-Treasurer stated the resolution does nothing contrary to statue. The statue reads the Board of Finance may approve investments of surplus funds and the resolution does just that. There being no further business the meeting was adjourned at 10:l~ PM ATTEST: Peggy Lou Smith Clerk-Treasurer Approved: Minnie Doane, President / 1SM 10-60 PROPOSAL AND AGREEMENT TO RECEIVE PUBLIC FUNDS ON DEPOSIT To the Board of Finance of __.Ci~_._of._.~el .................................... Indiana Undersigned hereby proposes to, and upon acceptance hereof, agrees to become and act as a deposi- tory for public funds of the municipal corporations herein named for the biennial period beginning on the third Monday in February, 19_7.7--., and ending on the third Monday in February, 19-.-79--, to safely keep, account for, pay over and deliver said funds, or any part thereof when lawfully demanded, and to perform the duties and obligations which are imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1957. The principal office and place of business of undersigned is at .............Earmel ............ : .............................. Township, - ....... ~__~q.l.ton ................................ County, in ....................... ~la~V ................................. ~-"-'-;'---~--'-[[[,t ~s ^~ the date of' the called report nearest the date of State of Indiana. The total resources ox unaersLgn~ this proposal, excluding from said total resources an amount equal to all public funds on deposit with undersigned as of said date, is $_~0,1~2.,2-3~-6~ .... The offices (including principal office and branches) located in the municipal corporations herein named and the deposits within the territorial limits of the municipal corporations herein named as of the date of the called report nearest the date of this proposal, excluding public funds on deposit, are as follows: Bank Offices Located Therein. Deposits Municipal (Indicate Principal or Brancn~ Co po atlon hl, . .......... .. C~.v~ael, __ Indil~ua .................. J~i~. Dr..lice- .................................................... _.Ca~mel,._~n~i~n~ ...... K~lr~$_o~___~.%~_~._..O_f f i-o-.e- .......................... $___~.,.1~2~_0k~-~0 ........... _TOTAL ........... $_3h,l~9~hg~33 ........... The municipal corporations and funds thereof for which undersigned proposes and agrees to become and act as depository are ............... C&~r..o:~..~t~a~l._~t~2-._acgo-unts) ............................................................ Dated at ...... C~el ............................ , Indiana, this._..._27%h-----day of ....... Jmamaxrf .................. 19--.7-7--. ..... ILwlo~_S~ate_~Bank .................................... ................ ~. (Cor lmr ate Name) By _~_.__.4~._~ ........ i;;~i~'~ ...... ~ James A. Moz~rzs Attest: George . THE ............... _Uzd.~l~_S_to,_te__~B_ex~k ............................................ is hereby designated as a depository for publie funds of ......................... .............................................. 521111111111 and the foregoing proposal to become and act as such depository is hereby acc~epted. ~)~ , Indiana, this ........ :~ .......Y ..... ~ ...................... >r ...... Dated at ................... - ...... ~. /3 .... ~ O~ (_2& '~ ~O~-~: .............................. / THE BOARD OF FINAIXI~: .................. -.~'-'--~'i-- AtteSt: ..~ ~ - ~L_ .X~.:__~,,~:z~..-~t:.,. .............. ............... -~'-7"-7--::~h ..... ; ~ SWORN COPY OF THE RESOLUTION OF THE BANK OR TRUST COMPANY STATE OF INDIANA COUNTY OF ........ ~;~il,t~xn t SS: ............ ~e°3~ge"~"'""~ell ..................... being first duly sworn upon his oath, deposes and says that he is the duly elected, qualified and acting ...............C~,~'~,.eg:..~,r~,..~.~,~. ..................... of ......... II'n~a'n.~a.'he, ,Bn.~'%. Cs~uel ]'~-~'~--- .~,~,r~, o, t,,.~,,~, (name of bank or trust comp,ny) '" ' ........... , that the following is a true and correct copy of a resolution duly adopted by the Board of Directors of said ......... ... .............. .~iQr~..~e,.~..~u~,,~. at a meeting duly called and held at its principal office on the......20~t~ ........ day of ........ Dene~bem .......... 19..7.6.., at which a quorum was present and voted, and that such resolution is duly recorded in the minute books of the corporation and has remained un- altered from its date: RESOLVED that the President be and he hereby is authorized to make the necessary proposal, for and on behalf of this .......... IYr~o.~..D.t~,~..~l~,~ , to have it designated a depository for public funds of the municipal corporations herein named and to bind it, in the event of/ts designation as a depository and the acceptance of its proposal, to perform the duties and obligations imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1937. The municipal corporations for which undersigned shall propose and become and act as a depository are ' ................. ............................ Subscribed and sworn to before me this 27:~h. d~' ' ........... ............ Y .U ...... ~:. Ja~:~.z~. ..................................... 19..7.7..., My commission expires ......... Jllxle..1.~.~...l~.7~..i ................................. ~o~y ~,b~i~. ~ INSTRUCTIONS ~ To Bank- coMpLETE all copies and file with the respective Boards of Finance for action on the THIRD MON- DAY in February, 1943 and each two years thereafter. To Board of Finance -- DO NOT ACT ON PROPOSAL before the THIRD MONDAY in February. When accepted the board shall adopt the resolution shown at bottom of proposal. Secretary of the Board shall complete certified copy of resolution. Within 10 days the Secretary shall file 'the DUPLICATE with the bank and the THIRD copy shall be mailed to STATE BOARD FOR DEPOSITORIES, STATE HOUSE, INDIANAPOLIS, INDIANA. PROPOSAL AND AGREEMENT TO RECEIVE PUBLIC FUNDS ON DEPOSIT of I~iXton Coun_t~. ........................ , Indiana To the Board of Finance .......................................... Undersigned hereby proposes to, and upon acceptance hereof, agrees to become and act as a deposi- tory for public funds of the municipal corporations herein named for the biennial period beginning on the third Monday in February, 19.~7---, and ending on the third Monday in February, 19P--7~---, to safely keep, account for, pay over and deliver said funds, or any part thereof when lawfully demanded, and to perform the duties and obligations which are imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1937. ' 's,at ....... ~-~ ........... The principal office and place of business of under~n;~h~ '~ ................. ounty in--~-~"-'T; ........ ~;[---Z-Z~-~-~-of undersigned as of the date of the called report nearest the date of with State of In~lana. zne ~w~ this proposal, excluding from ~id total resources an amount equal to all public funds on deposit undersigned as of said date, is $-~9~-,~Q'~ · The offices (including principal office and branches) located in the municipal corporations herein named and the deposits within the territo~al limits of the municipal corporations herein named as of the date of the called report nearest the date of this proposal, excluding public funds on de.sit, are as follows: Bank Offices Located Therein Deposits Municipal (Indicate Principal or Branch) ~rporation ci~ of Ca~e~ Ca~% ~-~---~---q-~-nY .................... $_5.~8.6~53~-.~ ............. The municipal co~orations and funds thereof for which undersigned proposes and agrees to become and ac~ as depository are-------~--R~--~-'~'~p~- '- _ ........................................... Dated at-------~-~ ............................. Indiana, this_ .--~-~ ........ day of ......... ~-~- .............. 19..-.~ ga~e~ Bank & ~zt C~pY .......................... ...... ~$~-~':-- Ca~on Attes~ ~ . ~ ~ THE ......... p%~..~Ok..~_Y~.t- ~ .......................... is hereby desi~a~ed as a depository for public funds of g~__~._.g.$~.~9~ ............................................................................................. and ~he foregoing proposal to b~-~-'~ct as s~ch depository is hereby accepted. ' .... ................................... Attest.: ....................... sf~t ................. Becretary. SWORN COPY OF THE RESOLUTION OF THE RANK OR TRUST COMPANY STATE OF INDIANA COUNTY OF H~ilton I SS: Robert D. l~rers ................................................................ being first duly sworn upon his oath, deposes and says that he is the duly elected, qualified and acting Secretary of ...... ..C..a...r~...e..~ .B. ank & Trust Com~....r2f , ' ........................................... ......................................................................................... · that the following is a true and correct copy of a resolution duly adopted by the Board of Directors of said .................................................... ....... · C...a...r~...e..~...B.a..n._k...&. ~st Co~ .l~...n.~' at a meeting duly called and held at its principal office on the .....1~. ....... day of.....~.a..n..u..a..?~. ....... 19..~.?..., at which a quorum was present and voted, and that such resolution is duly recorded in the minute books of the corporation and has remained un- altered from its date: RESOLVED that the President be and he hereby is authorized to make the necessary proposal, for and on behalf of this ~.a. rmel Bank & Trust Co~ .l~....n~. , to have it designated a depository for public funds of the municipal corporations herein named and to bind it, in the event of its designation as a depository and the acceptance of its proposal, to perform the duties and ob]igatlons imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1937. The municipal corporations for which undersigned shall propose and become and act as a depository are .................. City of' Carmel Accounts . Subscribed and sworn to before me th~s....~.s..t...........day of.~..F..e..b..r...u....ar,~.' ~ ~ ,~ ?? .... ........... My commission expires A st 3, 1Q80 "Yi/~l~"3':'~D'~h~/~ · ~ ............ 2 ..... To Bank -- ~ INSTRUCTIONS __ COMPLETE all copies and file with the respective Boards of Finance for action on the THIRD MON- DAY in February, 1943 and each two years thereafter. To Board of Finance -- DO NOT ACT ON PROPOSAL before the THIRD MONDAY in February. When accepted the board shall adopt the resolution shown at bottom of proposal. Secretary of the Board shall complete certified copy of resolution. Within 10 days the Secretary shall file the DUPLICATE with the bank and the THIRD copy shall be mailed to STATE BOARD FOR DEPOSITORIES, STATE HOUSE, INDIANAPOLIS, INDIANA. PROPOSAL AND AGREEMENT TO RECEIVE PUBLIC FUNDS ON DEPOSIT '. City of Carmel - -' To the Board of Finance o~ ....................................................................................... lnamna Undersigned hereby proposes to, and upon acceptance hereof, agrees to b~come and act as a deposi- tory for public funds of the municipal corporations herein named for the biennial period beginning on the third Monday in February, 19--7.z--, and ending on the third Monday in February, 19-7--9-----, to safely keep, account for, pay over and deliver said funds, or any part thereof when la~¥~ully demanded, and to perform the duties and obligations which are imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1937. · r~nc~ al office and place of business of undersigned is at ...........L~Qb].e.s. vil].e .................................. The p ' 'p . Hamilton __. County, in Nob] esvil ] e .... Township, - ..................................................... ~ State of Indiana· The total resources of undersigned as of the date of the called leport nearest the date ox this proposal, excluding from said total resources an amount equal to all public funds on deposit with undersigned as of said date, is $5.,502,7-1Ex.-06 ....... The offices (including principal office and branches) located in the municipal corporations herein named and the deposits witl~An the territorial limits of the municipal corporations herein named as of the date of the called report nearest the date of this proposal, excluding public funds on deposit, are as follows: Municipal C_or_ooratio)) City ot ~arme~ Bank Offices Located Therein $ 4,690~,~Ja/°~i~)6 (Indicate Principal or Branch) The American National Bank ........................................... ............ ~6T6'~Ti'~"-~Jf~'-'"{~)' ........... ~ ........................................ The ~unidpal co~orations and ~unds thereo~ ~or which undersigned proposes and agrees to become and act as depository are ..... .~J-~.-Q~---[~] ................................................................................................... ........................................................................................................ ~-~- ..................... January 77 Noblesville · day o~ .............. 19 ......... Dated at ................................................ , Indiana, th~s ........................... , The American National Bank . ................ ' By._.;/ ............ ~/-:.:.~:-~ ....................... ~ ..................... THE American National Bank ............. is hereby desi~ated as a depository ~or public (unds o~ ....... .~_i_~_.P~..-~.~] ............. ~ ........................................................................................................ and the ~oregoing proposal to become and act as such depository is hereby accepted. ~ ~-~ - f 'ndiana this ~ / __..day of._~;~---, 19.7. .... Dated a~ ........... ~--~~ .......... * ' - .............. ? ~ . / 7~,~ _ ~ /-' ................''' ......... Attest: ~ /- , ......... - ~WOR~ COPY OF THE RESOLUTION OF THE BANK OR TRUST COMPANy STATE OF :INDIANA SS: OOUNTY OF ......... a~'l'ton ...................................... ) , ............... ~]aC~,..L4...iL~¥.l$ ............................... , being first duly SWorn upon his oath, deposes and says that he is the duly elected, qualified and act/ng....Cashler....,I ...............i ................................. correct copy of a resolution duly adopted by the Board of D/rectors of said.Th_ _ . Nationa] Bank ' e"~r~ca~ ......................... .............. o/ ........................................ at a meeting duly called and held at its principal office on the.l~./:h ........ day of 5e ' .... cc-~et, ............................... ,1~o ....... at whiqh a quorum was present and Voted, and that such resolution is duly recorded in the minute books of the corporation and has remained un~'~ altered from/ts date: RESOLVED that the President be and he hereby is authorized to make the necessary proposal, for and on behalf of this"..T, ho..~r, ic~..i~a.tiona.l...Ba~k ......................................., to have it designated a depository for public funds of the municipal corporations herein named and to bind it, in the event of/ts designation as a depository and the acceptance of its proposal, to perform the duties and obligations imposed upon depositories of public funds by the laws of the State of Indiana, including those imposed by The Depository Act of 1937. The municipal corporations for which undersigned shall propose and become and act as a depository are ~.~. ,....r...:.:.....~. . ................ ;"!' ......................................................... Subscril~'d a~sv-~rnft~'before me this 2- ~~""~'"~"~'"'~ :':~'::--~':'d:--~ .... a~'"'"'day/~f'"/'"'"J~'uary'"'"'~ ........ ' 1~. My commission expires .......... 9--..].q.-.~O ................................................ To Bank ~ ~ INSTRUCTIONS ~ COMPLETE all copies and file with the respecti'~eB~4i~t~inF~ath~n~c]r ~](~n on the THIRD MON- DAy in February, 1943 and each two y~ears thereafter. · ~. Oanaury ~Oth To Board of rmance -- ?? DO NOT ACT ON PROPOSAL before the THIRD MONDAY in February. When accepted the board shall adopt the resolution shown at bottom of proposal. Secretary of the Board shall complete certifie~~ion. Within 10 days the Secretary shall file the DUPLICATE with the bank and the THIRD copy shall be mailed to STATE BOARD FOR DEPOSITORIES, STATE HOUSE, INDIANAPOLIS, INDIANA. February 8, ~977 City of Car~el Carmel, Zndtana 46032 Dear t~yoe and City Council ~4embers: se of this letter ts to communicate to you our concerns The purpo . ~ ~.~. .... · ~-- or ~re water ~11s on L~ wtth r~ard ~ plann~ aaat~u-a u. .... North~od Htlls Fa~s. ~e ...... == .... - -~ ~ Fares. ~ese restd~ts No~t~od Htlls, W~lcn lS.~aJ~u~?_~y ~":~ ....... ~ water. ~ depend on d~sttc Wells tot their on~ ~ have ~vtw~ the r~ort "A ~el of ar~nd~ater Avatlabtlt.~ ~ar Ca~l, ]ndtana", ~. USGS/~[/~[S 76~6, publtsh~ by the Untied lo. tcal Survey. ~ts mport td~ttftes a ~tenUal source of S~tes G~ g ~ -t ~_ .~..~ ~een b~ the addttton of seve~l wells water to ~et ca~l s heres ~n~u.,, · tn~ the aqutfer that ~ supplles ou~ wa~er._ ~ undersMnd there can.t be absolute assurance that the resulting ~raw~o~ ~11 our wells. Thts ts the basts of our concerns. ~n the ev~t that the addttt~ of one or ~re wells by Ca~l affects the ~ter qua11~ or avatlabt11~ ~uld expect the Ctty of Camel ~ ~place or redrt11 the well or mke s~ p~vtston for conttnuence of a water supply. The cost of ~ecUve acttons ~uld ~ patd for by the Ctty of Camel. T~ ~rt~d Htlls Ctvtc Association stands ~eady to sup~rt any ~usttftable clatm mde by any of 1ts ~rs. We commend the City for its support of the USGS Water Surveys, and on effect of your first U · ~1 a continuation of thts work. Factual data wtll help prevent future mistakes concerning the location and pumptng rates of addtUonal wells. Thank you foe thts opportunity to make known our concerns. Very truly yours, Wtlltam B.~ Northwood Htlls Ctvtc Association